Charles City County Publ Schl
Assistant Athletic Director
Charles City County Publ Schl, Charles City, Virginia, United States, 23030
Position Type:
Athletics/Activities/Athletics / Activities Director
Date Posted: 9/8/2025
Location: Charles City High School
Date Available: ASAP
Job Title : Assistant Athletic Director
Supervisor:
Athletic Director
J
ob Summary Under the supervision of the Athletic Director, the position is responsible for helping to organize and operate an effective and comprehensive athletic program at Charles City High School. The work involves assisting the Athletic Director in preparing budgets, conducting needs assessments, developing written material for distribution to coaches, athletes, parents and the community. The incumbent frequently develops and refines own work routine and is expected to carry assignments through to completion independently. Essential Duties Assists the Athletic Director with:
managing all VHSL-related positions at the school; supervising and advising coaches; conducting coaches' meetings to explain local and state rules and regulations. preparing and certifying all interscholastic eligibility and developing school's master eligibility list for the Virginia High School League. preparing and issuing coaches' handbooks; scheduling and conducting coaching orientation by sport seasons; scheduing and conducting preseason interscholastic meetings with athletes and parents; assisting in development of athletic handbook/planners, organizing and distributing of athletic team pictures, and processing of all contracts between athletic organizations and organizations outside the school. staffing and managing the operation of all home activities and events. Staffing includes: support personnel, security, game officials and custodial support; coordinates ground services for field preparations; establishes and maintains crowd control procedures for all events to ensure proper enjoyment and safety of all spectators and participants. submitting required documentation for athletic events to include, but not limited to game schedules, police, and officials, gate receipts, ticket inventory and control sheets, interscholastic inventory and budgets; explores opportunities for fundraising to support the school's athletic program needs securing and scheduling transportation for all athletic activities and prepares necessary documents; scheduling student athletic physicals and is responsible for maintaining documents/records of same; maintains an inventory of uniforms, medical supplies, and equipment for all interscholastic activities. in the absence of the Athletic Director, serving as a director for district, region and state interscholastic activities and championships; organizing, scheduling and conducting recognition programs and assemblies for athletic programs; serving as a liaison to the Parent and Booster groups. maintaining master athletic calendar for school and community use; coordinating athletic fundraisers and concessions; coordinating logistical aspects of planned events by school administration; coordinating the use of school athletic bulletin boards and show cases. modeling nondiscriminatory practices in all activities; monitoring school's VHSL activities to ensure Title IX compliance maintaining involvement with local, state and national professional organizations. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Other Duties: Performs any other related duties as assigned by the Athletic Director, Principal, or other appropriate administrator. Job Specifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. An individual must possess a strong knowledge of social science research and evaluation methodology, statistics, and data processing. Knowledge of data processing software. Skill in explaining testing and statistics to administrators, teachers, and parents. Ability to communicate, both in writing and orally, technical information in a way that is understandable to people without technical training. Demonstrated ability to work effectively with staff from various parts of a school system. Knowledge of quality management, systems thinking, and strategic planning are highly desirable. Skill in report writing and oral communication, including public speaking and interpersonal relations required. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.
Minimum Qualifications
(Knowledge, Skills and/or Abilities Required)
Must possess a Bachelor's degree and at least 3 years' experience coaching a VHSL sport. Knowledge of VHSL Regulations. Working knowledge of Title IX and its applicability to public school athletics. Understanding and working knowledge of state, and local initiatives concerning athletics. Ability to establish and maintain effective working relationships with school administrators, parents, students, and general public. Knowledge of policy, organization and operation of a successful high school athletic program. Ability to communicate effectively both orally and in writing, including the ability to publish and to make presentations to community groups, organizations, and other officials. Ability to effectively manage several tasks simultaneously, using organizational, managerial and leadership skills. Working Conditions and Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit or stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels; speak in audible tones so that others may understand; physical agility to lift up to 50 pounds.
Supervision Received: Athletic Director and
Principal
This job description in no way states or implies that these are the only duties to be performed by this employee. The Athletic Director will be required to follow any other instructions and to perform any other related duties as assigned by the Principal or other appropriate administrator. Charles City Public Schools reserves the right to update, revise or change this job description and related duties at any time. Approvals:
Supervisor Date I acknowledge that I have received and read this job description.
Employee Name (Print) Signature Date
Date Posted: 9/8/2025
Location: Charles City High School
Date Available: ASAP
Job Title : Assistant Athletic Director
Supervisor:
Athletic Director
J
ob Summary Under the supervision of the Athletic Director, the position is responsible for helping to organize and operate an effective and comprehensive athletic program at Charles City High School. The work involves assisting the Athletic Director in preparing budgets, conducting needs assessments, developing written material for distribution to coaches, athletes, parents and the community. The incumbent frequently develops and refines own work routine and is expected to carry assignments through to completion independently. Essential Duties Assists the Athletic Director with:
managing all VHSL-related positions at the school; supervising and advising coaches; conducting coaches' meetings to explain local and state rules and regulations. preparing and certifying all interscholastic eligibility and developing school's master eligibility list for the Virginia High School League. preparing and issuing coaches' handbooks; scheduling and conducting coaching orientation by sport seasons; scheduing and conducting preseason interscholastic meetings with athletes and parents; assisting in development of athletic handbook/planners, organizing and distributing of athletic team pictures, and processing of all contracts between athletic organizations and organizations outside the school. staffing and managing the operation of all home activities and events. Staffing includes: support personnel, security, game officials and custodial support; coordinates ground services for field preparations; establishes and maintains crowd control procedures for all events to ensure proper enjoyment and safety of all spectators and participants. submitting required documentation for athletic events to include, but not limited to game schedules, police, and officials, gate receipts, ticket inventory and control sheets, interscholastic inventory and budgets; explores opportunities for fundraising to support the school's athletic program needs securing and scheduling transportation for all athletic activities and prepares necessary documents; scheduling student athletic physicals and is responsible for maintaining documents/records of same; maintains an inventory of uniforms, medical supplies, and equipment for all interscholastic activities. in the absence of the Athletic Director, serving as a director for district, region and state interscholastic activities and championships; organizing, scheduling and conducting recognition programs and assemblies for athletic programs; serving as a liaison to the Parent and Booster groups. maintaining master athletic calendar for school and community use; coordinating athletic fundraisers and concessions; coordinating logistical aspects of planned events by school administration; coordinating the use of school athletic bulletin boards and show cases. modeling nondiscriminatory practices in all activities; monitoring school's VHSL activities to ensure Title IX compliance maintaining involvement with local, state and national professional organizations. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Other Duties: Performs any other related duties as assigned by the Athletic Director, Principal, or other appropriate administrator. Job Specifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. An individual must possess a strong knowledge of social science research and evaluation methodology, statistics, and data processing. Knowledge of data processing software. Skill in explaining testing and statistics to administrators, teachers, and parents. Ability to communicate, both in writing and orally, technical information in a way that is understandable to people without technical training. Demonstrated ability to work effectively with staff from various parts of a school system. Knowledge of quality management, systems thinking, and strategic planning are highly desirable. Skill in report writing and oral communication, including public speaking and interpersonal relations required. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.
Minimum Qualifications
(Knowledge, Skills and/or Abilities Required)
Must possess a Bachelor's degree and at least 3 years' experience coaching a VHSL sport. Knowledge of VHSL Regulations. Working knowledge of Title IX and its applicability to public school athletics. Understanding and working knowledge of state, and local initiatives concerning athletics. Ability to establish and maintain effective working relationships with school administrators, parents, students, and general public. Knowledge of policy, organization and operation of a successful high school athletic program. Ability to communicate effectively both orally and in writing, including the ability to publish and to make presentations to community groups, organizations, and other officials. Ability to effectively manage several tasks simultaneously, using organizational, managerial and leadership skills. Working Conditions and Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit or stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels; speak in audible tones so that others may understand; physical agility to lift up to 50 pounds.
Supervision Received: Athletic Director and
Principal
This job description in no way states or implies that these are the only duties to be performed by this employee. The Athletic Director will be required to follow any other instructions and to perform any other related duties as assigned by the Principal or other appropriate administrator. Charles City Public Schools reserves the right to update, revise or change this job description and related duties at any time. Approvals:
Supervisor Date I acknowledge that I have received and read this job description.
Employee Name (Print) Signature Date