Office Administrator Job at Paradise Media in San Juan

Overview

Office Administrator role at Paradise Media. This part-time position is based in our Puerto Rico office.

Responsibilities

• Greet and assist visitors, and direct inquiries to the appropriate person or department.
• Maintain a clean, organized, and welcoming office environment that reflects the company's values and culture.
• Coordinate internal events, including wellness programs, team celebrations, and cultural activities.
• Manage relationships with building management, vendors, and service providers for office and facility needs.
• Track and restock office supplies, snacks, and beverages within approved budgets.
• Provide administrative support to the Finance team, including secure delivery of documents to financial institutions and other clerical tasks as required.
• Assist HR with onboarding logistics for new hires, including workspace setup, and introductions to office resources.
• Schedule and coordinate meetings, prepare meeting spaces, and ensure required materials are available.
• Maintain organized filing systems both physical and digital in line with company policies.
• Identify and recommend process improvements to increase efficiency and enhance the employee experience.
• Perform additional tasks as needed to support office operations and company objectives.

Requirements

• Availability for part-time hours with flexibility to meet office needs.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills with a professional and approachable demeanor.
• Proficiency or familiarity with HR systems and project management tools.
• Ability to work independently and collaboratively within a team environment.
• Previous experience in office administration, customer service, or related fields is preferred but not required.
• Demonstrated willingness to learn and adapt in a fast-paced environment.

Benefits

We offer a competitive salary and the opportunity to work with a talented and passionate team in a fast-paced, dynamic environment.

Job Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Internet Publishing

Location: San Juan, Puerto Rico

Salary: $18,720.00-$26,000.00

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