Glenbard Township High School District 87
Human Resources Confidential Specialist - Substitutes / Summer School
Glenbard Township High School District 87, Glen Ellyn, Illinois, us, 60138
Position Type:
Secretarial/Clerical/Secretary - 12-Months
Date Posted: 9/25/2025
Location: District Office
Date Available: January 2026
Closing Date: Until Filled
Job Posting ID#:
10244 Closing Date:
Until Filled
Position
HR Confidential Specialist - Substitutes & Summer School
Building
District Office
Position Type
Confidential
Term
12-month, 261 days per fiscal year
Hours
8 hours per day
License Required
None
Supervisor
Assistant Superintendent for Human Resources
Rate of Pay
$48,000 - $52,000
Benefits
Comprehensive health, dental, and vision insurance Group term life/ADD insurance Employee Assistance Program Educational Support Personnel required contributions to IMRF Paid leave
Start Date
January 2026
Position Summary
Glenbard Township High School District 87 is seeking a qualified candidate to perform duties and responsibilities necessary to support the district's educational program by coordinating and maintaining the substitute teacher pool to cover licensed staff absences. This includes, but is not limited to, assisting with the recruitment, interviewing, securing new hire paperwork, issuing contracts, entering information, and training. Additionally, this position will liaison with Teaching and Learning to on-board all Summer School staff.
Qualifications
Associates degree or equivalent work experience as an administrative assistant (2 year experience equals 1 year education) Knowledge of Red Rover Advanced skills in computer applications, including Microsoft Office, Excel, Word; and G-Suite cloud computing for email, calendar, docs, sheets, etc. Professional demeanor and the ability to maintain highly confidential information Ability to exercise good judgment and logical thinking in problem-solving Excellent written and verbal communication skills Ability to work both independently with minimal supervision and collaboratively as part of a team Demonstrated ability to build and maintain positive relationships Strong organizational skills and detail minded Ability to multi-task and adopt to constantly evolving procedural or policy changes Knowledge of the latest HR best practices to improve efficiency, a plus Essential Duties and Responsibilities (Not all Inclusive)
Coordinate hiring process for all new substitute teachers.
Contact applicants. Arrange to meet with the applicant. Secure all new hire paperwork for applicants. Send Red Rover instructions and current Substitute Manual. Maintain Red Rover automated substitute teacher calling system & Skyward human resource management system.
Input data on newly hired substitutes in both Red Rover and Skyward. Update data on current substitutes in both Red Rover and Skyward. Deactivate substitutes not currently subbing for District 87 in both Red Rover and Skyward. Input data on newly hired teachers in Red Rover. Update data on current teachers in Red Rover. Deactivate terminated teachers in Red Rover. Daily:
Monitor Red Rover system. Call and secure substitutes, including related services positions, for positions not filled in Red Rover. Correspond with substitutes, building substitute coordinators, teachers, department chairs, administrators and human resources as needed. Input substitute requests in Red Rover as needed. Monitor data input for errors or special circumstances. Coordinate Long Term Substitute needs Bi-Monthly:
Prepare substitute teacher payroll, ensuring that all data is correct and accurate. Track substitute days worked for any change in pay rate. Update substitute pay rate as defined in the substitute manual. Monitor any days noted as unpaid and ensure payroll is adjusted accordingly. Yearly:
Identify substitutes the district would like to keep for the following school year. Send letter inviting substitutes back, reminding them to update expired licenses, and update any other information that has changed. Run End of the Year Report for payroll. Run individual End of the Year Reports for each substitute's file. Update teacher data for the new school year in Red Rover. Review substitute PEL expirations in ELIS; update Red Rover and Skyward. Provide substitute endorsement list to department chairs at the onset of school. As Needed:
Provide training to substitutes, building substitute coordinators, teachers, department chairs, administrators and human resources for current and new Red Rover features. Provide Red Rover data and/or reports as requested by substitutes, building substitute coordinators, teachers, department chairs, administrators and human resources. Coordinate feedback on substitute teachers. Monitor new releases in Red Rover for features that would be beneficial to Glenbard and coordinate their release/use within Glenbard. Continue to identify problem areas and troubleshoot with Red Rover for possible solutions. Perform all on-boarding functions for Summer School Staff. Maintain electronic personnel files in the YellowFolder system. Other duties as assigned.
Knowledge and Skills
Ability to read, analyze and interpret documents such as correspondence, surveys and electronic media. Ability to write professional communications. Ability to present information effectively and to respond to questions from individuals and groups Ability to establish and maintain effective working relationships with staff and community members Ability to communicate clearly and concisely, both orally and in written form Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists Ability to maintain current job skills as directed, especially in technology-related activities Ability to perform essential duties with an awareness of school district requirements and School Board policies Physical Demands and Work Environment
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand, walk, operate duplicating machines and computer equipment; reach with hands and arms; and will frequently repeat actions with the same hand, arm, or finger motion such as when typing. Specific vision abilities required by this job include close vision, and the ability to adjust focus. In addition, the ability to withstand long-term use of video display terminals (VDT) is required. The employee may occasionally lift up to 30 pounds such as reference books. The noise level in the work environment is usually moderate. The pace of work tasks would be considered as fast. Work is usually conducted at one job site, however, on occasion, this employee will be required to attend meetings, conferences, or workshops and events at other sites as assigned.
Direct Questions to:
Mr. Josh Chambers Assistant Superintendent to Human Resources Glenbard Township HSD #87 596 Crescent Blvd, Glen Ellyn, IL 60137 www.glenbard87.org Email: josh_chambers@glenbard.org
Interested parties should fill out the online application at
District 87 - Employment The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned. Glenbard Township High School District 87 is an Equal Opportunity Employer. It is the policy and practice of District 87 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. It shall be the policy of Glenbard Township High School District 87 to hire all staff without discrimination because of race, color, creed, religion, sex, sexual orientation, gender expression or identity, marital status, national origin or ancestry, age, disability, physical or mental handicap unrelated to ability, veteran, military status or an unfavorable discharge from service, or citizenship status provided the individual is authorized to work in the United States. Glenbard Township High School District 87 is committed to a workplace free of unlawful discrimination, harassment or retaliation as mandated under Title VI, Title IX, Section 504, the Age Discrimination Act, the Boy Scouts Act, and the Americans with Disabilities Act.
Date Posted: 9/25/2025
Location: District Office
Date Available: January 2026
Closing Date: Until Filled
Job Posting ID#:
10244 Closing Date:
Until Filled
Position
HR Confidential Specialist - Substitutes & Summer School
Building
District Office
Position Type
Confidential
Term
12-month, 261 days per fiscal year
Hours
8 hours per day
License Required
None
Supervisor
Assistant Superintendent for Human Resources
Rate of Pay
$48,000 - $52,000
Benefits
Comprehensive health, dental, and vision insurance Group term life/ADD insurance Employee Assistance Program Educational Support Personnel required contributions to IMRF Paid leave
Start Date
January 2026
Position Summary
Glenbard Township High School District 87 is seeking a qualified candidate to perform duties and responsibilities necessary to support the district's educational program by coordinating and maintaining the substitute teacher pool to cover licensed staff absences. This includes, but is not limited to, assisting with the recruitment, interviewing, securing new hire paperwork, issuing contracts, entering information, and training. Additionally, this position will liaison with Teaching and Learning to on-board all Summer School staff.
Qualifications
Associates degree or equivalent work experience as an administrative assistant (2 year experience equals 1 year education) Knowledge of Red Rover Advanced skills in computer applications, including Microsoft Office, Excel, Word; and G-Suite cloud computing for email, calendar, docs, sheets, etc. Professional demeanor and the ability to maintain highly confidential information Ability to exercise good judgment and logical thinking in problem-solving Excellent written and verbal communication skills Ability to work both independently with minimal supervision and collaboratively as part of a team Demonstrated ability to build and maintain positive relationships Strong organizational skills and detail minded Ability to multi-task and adopt to constantly evolving procedural or policy changes Knowledge of the latest HR best practices to improve efficiency, a plus Essential Duties and Responsibilities (Not all Inclusive)
Coordinate hiring process for all new substitute teachers.
Contact applicants. Arrange to meet with the applicant. Secure all new hire paperwork for applicants. Send Red Rover instructions and current Substitute Manual. Maintain Red Rover automated substitute teacher calling system & Skyward human resource management system.
Input data on newly hired substitutes in both Red Rover and Skyward. Update data on current substitutes in both Red Rover and Skyward. Deactivate substitutes not currently subbing for District 87 in both Red Rover and Skyward. Input data on newly hired teachers in Red Rover. Update data on current teachers in Red Rover. Deactivate terminated teachers in Red Rover. Daily:
Monitor Red Rover system. Call and secure substitutes, including related services positions, for positions not filled in Red Rover. Correspond with substitutes, building substitute coordinators, teachers, department chairs, administrators and human resources as needed. Input substitute requests in Red Rover as needed. Monitor data input for errors or special circumstances. Coordinate Long Term Substitute needs Bi-Monthly:
Prepare substitute teacher payroll, ensuring that all data is correct and accurate. Track substitute days worked for any change in pay rate. Update substitute pay rate as defined in the substitute manual. Monitor any days noted as unpaid and ensure payroll is adjusted accordingly. Yearly:
Identify substitutes the district would like to keep for the following school year. Send letter inviting substitutes back, reminding them to update expired licenses, and update any other information that has changed. Run End of the Year Report for payroll. Run individual End of the Year Reports for each substitute's file. Update teacher data for the new school year in Red Rover. Review substitute PEL expirations in ELIS; update Red Rover and Skyward. Provide substitute endorsement list to department chairs at the onset of school. As Needed:
Provide training to substitutes, building substitute coordinators, teachers, department chairs, administrators and human resources for current and new Red Rover features. Provide Red Rover data and/or reports as requested by substitutes, building substitute coordinators, teachers, department chairs, administrators and human resources. Coordinate feedback on substitute teachers. Monitor new releases in Red Rover for features that would be beneficial to Glenbard and coordinate their release/use within Glenbard. Continue to identify problem areas and troubleshoot with Red Rover for possible solutions. Perform all on-boarding functions for Summer School Staff. Maintain electronic personnel files in the YellowFolder system. Other duties as assigned.
Knowledge and Skills
Ability to read, analyze and interpret documents such as correspondence, surveys and electronic media. Ability to write professional communications. Ability to present information effectively and to respond to questions from individuals and groups Ability to establish and maintain effective working relationships with staff and community members Ability to communicate clearly and concisely, both orally and in written form Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists Ability to maintain current job skills as directed, especially in technology-related activities Ability to perform essential duties with an awareness of school district requirements and School Board policies Physical Demands and Work Environment
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand, walk, operate duplicating machines and computer equipment; reach with hands and arms; and will frequently repeat actions with the same hand, arm, or finger motion such as when typing. Specific vision abilities required by this job include close vision, and the ability to adjust focus. In addition, the ability to withstand long-term use of video display terminals (VDT) is required. The employee may occasionally lift up to 30 pounds such as reference books. The noise level in the work environment is usually moderate. The pace of work tasks would be considered as fast. Work is usually conducted at one job site, however, on occasion, this employee will be required to attend meetings, conferences, or workshops and events at other sites as assigned.
Direct Questions to:
Mr. Josh Chambers Assistant Superintendent to Human Resources Glenbard Township HSD #87 596 Crescent Blvd, Glen Ellyn, IL 60137 www.glenbard87.org Email: josh_chambers@glenbard.org
Interested parties should fill out the online application at
District 87 - Employment The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned. Glenbard Township High School District 87 is an Equal Opportunity Employer. It is the policy and practice of District 87 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. It shall be the policy of Glenbard Township High School District 87 to hire all staff without discrimination because of race, color, creed, religion, sex, sexual orientation, gender expression or identity, marital status, national origin or ancestry, age, disability, physical or mental handicap unrelated to ability, veteran, military status or an unfavorable discharge from service, or citizenship status provided the individual is authorized to work in the United States. Glenbard Township High School District 87 is committed to a workplace free of unlawful discrimination, harassment or retaliation as mandated under Title VI, Title IX, Section 504, the Age Discrimination Act, the Boy Scouts Act, and the Americans with Disabilities Act.