New York State Civil Service
DHSES Program Administrator 2 (NY HELPS)
New York State Civil Service, Latham, New York, United States, 12110
NY HELP Yes
Agency Homeland Security and Emergency Services, Division of
Title DHSES Program Administrator 2 (NY HELPS)
Occupational Category Other Professional Careers
Salary Grade 23
Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)
Salary Range From $86681 to $109650 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 10%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Albany
Street Address 11 British American Blvd.
City Latham
State NY
Zip Code 12110
Duties Description The incumbent of this position will report to the Public Assistance Administration Unit within the Office of Disaster Recovery Programs. Duties include but are not limited to the following: • Oversee, lead, and manage a team of staff in the programmatic administration of Disaster Recovery Public Assistance grants and performing all supervisory duties as required. • Develop and maintain knowledge of all applicable state and federal laws, rules, and regulations relating to recovery programs and grant administration. Act as a resource and share knowledge and expertise with subordinate staff, internal/external agency stakeholders and applicants. • Understand and be conversant in federal regulations, policy, and guidelines related to the various disaster assistance programs to include the Robert G. Stafford Act, 44 Code of Federal Regulations (CFR), 2 CFR, FEMA policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies, and related information as appropriate. • Understand program policy and priorities in support of DHSES Disaster Recovery Programs goals. • Deliver trainings and presentations on Disaster Recovery Programs in a wide variety of national or regional professional forums to peers, elected officials, local and non-profit organizations. • Provide direct guidance to state agencies, local governments, and not-for-profit organizations on program objectives, strategies, rules, and regulations. To also include the facilitation and participation in workshops to inform and educate applicants and staff of program and administrative processes. • Function as a subject matter expert, consultant and interpreter on all applicable state and federal laws, rules, regulations, policies, and protocols. Analyze legislation and act as a resource for internal staff, program associates, and other stakeholders. • Initiate and participate in discussions, and monitor trends on policy and program changes and implications for states and subgrantees with administrators and program leads in FEMA HQ, FEMA regions, and other states. • Monitor FEMA program deadlines and reporting requirements, and communicate regularly with FEMA, state, local, voluntary, not-for-profit organizations, and staff. • Interface on a regular basis with FEMA and regional staff to facilitate rapid resolutions to emerging issues and ensure that program objectives are met. • Compile data and draft program and financial disaster specific section letters and reports on the status of programs, projects and funds, responses to FEMA, state agencies, and applicants as directed. • Draft project narratives, identify expenses and review for eligibility and accuracy for reimbursement, and reconciliations of the same. • Develop and provide comprehensive written and verbal special reports and analyses for DHSES and State leadership. • Support and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead state recovery program representative or in other leadership roles during active disasters. • Performs other duties and projects as required. • Travel may be required (approximately 10%), including during evening and weekends, depending on mission and assignment.Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job. Note: Work schedule may vary based on operational need.
Minimum Qualifications NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*** To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position. Seven years of qualifying experience*, including one year of supervision of subordinate staff. *Required qualifying experience must be in one or more of the following areas: • Administration of federal, state or locally funded grant programs• Preparing and processing applications for disaster mitigation/recovery projects• Processing requests for grant project payments and performing financial reviews required for final payment• Damage assessment and identification of appropriate assistance funding programs• Review of action plans or planning, organizing and coordinating disaster recovery programs involving local, state and federal agencies Substitution: an associate degree can substitute for two years of qualifying experience; a bachelor's degree can substitute for four years of qualifying experience; a master's degree can substitute for five years of qualifying experience; and a doctorate can substitute for six years of qualifying experience.REASSIGNMENT/TRANSFER Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a DHSES Program Administrator 2 and are interested in reassignment OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 21 or above and eligible for transfer under Section 52.6 of the Civil Service Law. NOTE: Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for another appointment method. You are encouraged to access GOT-IT on the career mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.
Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines. ***This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer. In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics. DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination. In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources/SB
Telephone 518-486-5700
Fax 518-485-8432
Email Address HRresumes@dhses.ny.gov
Address
Street NYS Division of Homeland Security and Emergency Services, HRM
1220 Washington Ave., Bldg. 7A
City Albany
State NY
Zip Code 12226
Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 198682 in the subject line of your application email to HRresumes@dhses.ny.gov
Agency Homeland Security and Emergency Services, Division of
Title DHSES Program Administrator 2 (NY HELPS)
Occupational Category Other Professional Careers
Salary Grade 23
Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)
Salary Range From $86681 to $109650 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 10%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Albany
Street Address 11 British American Blvd.
City Latham
State NY
Zip Code 12110
Duties Description The incumbent of this position will report to the Public Assistance Administration Unit within the Office of Disaster Recovery Programs. Duties include but are not limited to the following: • Oversee, lead, and manage a team of staff in the programmatic administration of Disaster Recovery Public Assistance grants and performing all supervisory duties as required. • Develop and maintain knowledge of all applicable state and federal laws, rules, and regulations relating to recovery programs and grant administration. Act as a resource and share knowledge and expertise with subordinate staff, internal/external agency stakeholders and applicants. • Understand and be conversant in federal regulations, policy, and guidelines related to the various disaster assistance programs to include the Robert G. Stafford Act, 44 Code of Federal Regulations (CFR), 2 CFR, FEMA policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies, and related information as appropriate. • Understand program policy and priorities in support of DHSES Disaster Recovery Programs goals. • Deliver trainings and presentations on Disaster Recovery Programs in a wide variety of national or regional professional forums to peers, elected officials, local and non-profit organizations. • Provide direct guidance to state agencies, local governments, and not-for-profit organizations on program objectives, strategies, rules, and regulations. To also include the facilitation and participation in workshops to inform and educate applicants and staff of program and administrative processes. • Function as a subject matter expert, consultant and interpreter on all applicable state and federal laws, rules, regulations, policies, and protocols. Analyze legislation and act as a resource for internal staff, program associates, and other stakeholders. • Initiate and participate in discussions, and monitor trends on policy and program changes and implications for states and subgrantees with administrators and program leads in FEMA HQ, FEMA regions, and other states. • Monitor FEMA program deadlines and reporting requirements, and communicate regularly with FEMA, state, local, voluntary, not-for-profit organizations, and staff. • Interface on a regular basis with FEMA and regional staff to facilitate rapid resolutions to emerging issues and ensure that program objectives are met. • Compile data and draft program and financial disaster specific section letters and reports on the status of programs, projects and funds, responses to FEMA, state agencies, and applicants as directed. • Draft project narratives, identify expenses and review for eligibility and accuracy for reimbursement, and reconciliations of the same. • Develop and provide comprehensive written and verbal special reports and analyses for DHSES and State leadership. • Support and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead state recovery program representative or in other leadership roles during active disasters. • Performs other duties and projects as required. • Travel may be required (approximately 10%), including during evening and weekends, depending on mission and assignment.Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job. Note: Work schedule may vary based on operational need.
Minimum Qualifications NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*** To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position. Seven years of qualifying experience*, including one year of supervision of subordinate staff. *Required qualifying experience must be in one or more of the following areas: • Administration of federal, state or locally funded grant programs• Preparing and processing applications for disaster mitigation/recovery projects• Processing requests for grant project payments and performing financial reviews required for final payment• Damage assessment and identification of appropriate assistance funding programs• Review of action plans or planning, organizing and coordinating disaster recovery programs involving local, state and federal agencies Substitution: an associate degree can substitute for two years of qualifying experience; a bachelor's degree can substitute for four years of qualifying experience; a master's degree can substitute for five years of qualifying experience; and a doctorate can substitute for six years of qualifying experience.REASSIGNMENT/TRANSFER Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a DHSES Program Administrator 2 and are interested in reassignment OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 21 or above and eligible for transfer under Section 52.6 of the Civil Service Law. NOTE: Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for another appointment method. You are encouraged to access GOT-IT on the career mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.
Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines. ***This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer. In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics. DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination. In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources/SB
Telephone 518-486-5700
Fax 518-485-8432
Email Address HRresumes@dhses.ny.gov
Address
Street NYS Division of Homeland Security and Emergency Services, HRM
1220 Washington Ave., Bldg. 7A
City Albany
State NY
Zip Code 12226
Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 198682 in the subject line of your application email to HRresumes@dhses.ny.gov