Pasona NA
Sales and Purchasing Assistant Job Num: 58235
Sales / Marketing
Job Description
Sales and Purchasing Assistant
Location:
Indianapolis, IN (on-site)
Compensation:
$40,000-$45,000 annually
Employment Type:
Full-time (on-site only)
Company Overview
A trading company in the automotive industry is seeking a
Sales and Purchase Assistant
to join its head office team in Indianapolis. This role supports sales and purchasing functions, assists in accounting operations, and provides general administrative support to ensure smooth business operations.
Position Summary
This role will provide operational support for the sales and purchasing team by processing orders, preparing documents, and coordinating with customers and vendors. The position also includes assisting in basic accounting tasks, managing records, and supporting compliance documentation, including export procedures.
Key Responsibilities Sales & Purchasing Support Process and confirm customer orders Coordinate shipments and delivery arrangements with freight forwarders Create and manage purchase orders, sales contracts, and related documents Support creation and submission of documents to authorities (e.g., for export licenses) Maintain inventory records and conduct physical inventory counts Document and track new project inquiries Customer Service Communicate with customers and suppliers via phone, email, and fax Provide quotes, order status updates, and respond to customer inquiries Follow up on insurance claims and assist with resolving issues Log and address customer concerns in a timely and professional manner Administrative & Accounting Support Create invoices, statements, and assist with deposit processing Support audits by preparing required documentation Assist with managing and collecting overdue receivables Maintain customer and sales data in databases Update records of sales performance, profit margins, and client information Provide general administrative support to managers and assist with office maintenance Qualifications Required: Proficiency in Microsoft Word and Excel Experience with ERP systems (Microsoft Dynamics GP or equivalent) Some previous experience in office roles such as Inside Sales or Purchasing required Previous experience in import/export operations is a plus Familiarity with export control regulations (EAR, ITAR) is a plus Associate's Degree or above Other Skills Excellent communication skills (verbal and written) Strong attention to detail and organizational abilities Ability to handle multiple tasks and work with minimal supervision Interest in Japanese culture; bilingual ability (English/Japanese) is a plus Benefits
Eligible to participate in company-provided group health plans and other benefits.
*This job description is intended to provide a general overview of the position and its responsibilities. It is not a comprehensive list of all duties, responsibilities, or qualifications that may be required. Duties may evolve or change based on business needs.
To apply, please email your resume to dpentony@pasona.com.
Job Details
City:
Indianapolis State:
IN Job Type:
Permanent Job Salary High:
45000.00 Salary Low:
40000.00 Languages:
English;Japanese Hours of Operation: Benefits:
Contact Information
Job Owner:
Desmond Pentony Job Owner Email :
dpentony@pasona.com
Job Description
Sales and Purchasing Assistant
Location:
Indianapolis, IN (on-site)
Compensation:
$40,000-$45,000 annually
Employment Type:
Full-time (on-site only)
Company Overview
A trading company in the automotive industry is seeking a
Sales and Purchase Assistant
to join its head office team in Indianapolis. This role supports sales and purchasing functions, assists in accounting operations, and provides general administrative support to ensure smooth business operations.
Position Summary
This role will provide operational support for the sales and purchasing team by processing orders, preparing documents, and coordinating with customers and vendors. The position also includes assisting in basic accounting tasks, managing records, and supporting compliance documentation, including export procedures.
Key Responsibilities Sales & Purchasing Support Process and confirm customer orders Coordinate shipments and delivery arrangements with freight forwarders Create and manage purchase orders, sales contracts, and related documents Support creation and submission of documents to authorities (e.g., for export licenses) Maintain inventory records and conduct physical inventory counts Document and track new project inquiries Customer Service Communicate with customers and suppliers via phone, email, and fax Provide quotes, order status updates, and respond to customer inquiries Follow up on insurance claims and assist with resolving issues Log and address customer concerns in a timely and professional manner Administrative & Accounting Support Create invoices, statements, and assist with deposit processing Support audits by preparing required documentation Assist with managing and collecting overdue receivables Maintain customer and sales data in databases Update records of sales performance, profit margins, and client information Provide general administrative support to managers and assist with office maintenance Qualifications Required: Proficiency in Microsoft Word and Excel Experience with ERP systems (Microsoft Dynamics GP or equivalent) Some previous experience in office roles such as Inside Sales or Purchasing required Previous experience in import/export operations is a plus Familiarity with export control regulations (EAR, ITAR) is a plus Associate's Degree or above Other Skills Excellent communication skills (verbal and written) Strong attention to detail and organizational abilities Ability to handle multiple tasks and work with minimal supervision Interest in Japanese culture; bilingual ability (English/Japanese) is a plus Benefits
Eligible to participate in company-provided group health plans and other benefits.
*This job description is intended to provide a general overview of the position and its responsibilities. It is not a comprehensive list of all duties, responsibilities, or qualifications that may be required. Duties may evolve or change based on business needs.
To apply, please email your resume to dpentony@pasona.com.
Job Details
City:
Indianapolis State:
IN Job Type:
Permanent Job Salary High:
45000.00 Salary Low:
40000.00 Languages:
English;Japanese Hours of Operation: Benefits:
Contact Information
Job Owner:
Desmond Pentony Job Owner Email :
dpentony@pasona.com