Princeton University
Overview
The Keller Center at Princeton University is seeking a highly organized and proactive Operations Coordinator to provide essential support for the Center’s administrative and programmatic functions. This position plays a key role in ensuring the smooth execution of daily operations, events, and communications activities. The Coordinator will interact regularly with students, faculty, staff, and campus partners, serving as a welcoming and knowledgeable point of contact for inquiries related to Keller Center programming.
The ideal candidate brings strong attention to detail, a positive and professional demeanor, and the ability to manage multiple tasks with discretion and efficiency in a fast-paced, collaborative environment.
Responsibilities Operational Support (50%)
Coordinate and complete day-to-day operational processes, including data entry, tracking, and filing
Ordering of supplies, office maintenance requests, and facilities coordination
Submit and track approvals in University systems such as SAFE, Concur, GPS, Marketplace, Work Order, and project management platforms
Maintain calendars and schedule meetings for Keller Center team members and programs
Support budget and purchasing processes as needed
Program and Event Coordination (30%)
Provide on-site support for Keller Center events and programs, including setup and logistics
Serve as a liaison to student participants, assisting with communications and coordination
Assist with the creation of event collateral (flyers, signage, nametags, etc.)
Provide basic video captioning services for public-facing content as needed
Communications and Outreach (20%)
Serve as one of the first points of contact for visitors, phone calls, and email inquiries
Coordinate with communications staff to provide timely website updates and announcements
Ensure the Keller Center’s public-facing information remains accurate and up to date
Assist with the preparation of presentations and internal documents
Qualifications Essential Qualifications
Bachelor’s degree or equivalent combination of education and experience
Minimum of 2 years of administrative or operations experience, preferably in a higher education or nonprofit setting
Excellent organizational, time management, and interpersonal communication skills
Strong attention to detail and commitment to accuracy
Proven ability to handle confidential and sensitive information with discretion
Comfort with technology platforms; proficiency with Microsoft Office, Google Workspace, and willingness to learn Princeton systems such as Concur, Marketplace, GPS, and SAFE
Preferred Qualifications
Familiarity with Princeton University systems and procedures
Experience supporting events or programs in an academic environment
Demonstrated creativity or experience in basic communications and design
Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.
If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.
The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.
Standard Weekly Hours
36.25 Eligible for Overtime
No Benefits Eligible
Yes Probationary Period
180 days Essential Services Personnel (see policy for detail)
No Physical Capacity Exam Required
No Valid Driver’s License Required
No Experience Level
Entry Level #LI-JE1 Salary Range
$65,000 to $77,000
The ideal candidate brings strong attention to detail, a positive and professional demeanor, and the ability to manage multiple tasks with discretion and efficiency in a fast-paced, collaborative environment.
Responsibilities Operational Support (50%)
Coordinate and complete day-to-day operational processes, including data entry, tracking, and filing
Ordering of supplies, office maintenance requests, and facilities coordination
Submit and track approvals in University systems such as SAFE, Concur, GPS, Marketplace, Work Order, and project management platforms
Maintain calendars and schedule meetings for Keller Center team members and programs
Support budget and purchasing processes as needed
Program and Event Coordination (30%)
Provide on-site support for Keller Center events and programs, including setup and logistics
Serve as a liaison to student participants, assisting with communications and coordination
Assist with the creation of event collateral (flyers, signage, nametags, etc.)
Provide basic video captioning services for public-facing content as needed
Communications and Outreach (20%)
Serve as one of the first points of contact for visitors, phone calls, and email inquiries
Coordinate with communications staff to provide timely website updates and announcements
Ensure the Keller Center’s public-facing information remains accurate and up to date
Assist with the preparation of presentations and internal documents
Qualifications Essential Qualifications
Bachelor’s degree or equivalent combination of education and experience
Minimum of 2 years of administrative or operations experience, preferably in a higher education or nonprofit setting
Excellent organizational, time management, and interpersonal communication skills
Strong attention to detail and commitment to accuracy
Proven ability to handle confidential and sensitive information with discretion
Comfort with technology platforms; proficiency with Microsoft Office, Google Workspace, and willingness to learn Princeton systems such as Concur, Marketplace, GPS, and SAFE
Preferred Qualifications
Familiarity with Princeton University systems and procedures
Experience supporting events or programs in an academic environment
Demonstrated creativity or experience in basic communications and design
Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.
If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.
The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.
Standard Weekly Hours
36.25 Eligible for Overtime
No Benefits Eligible
Yes Probationary Period
180 days Essential Services Personnel (see policy for detail)
No Physical Capacity Exam Required
No Valid Driver’s License Required
No Experience Level
Entry Level #LI-JE1 Salary Range
$65,000 to $77,000