Employee Owned Holdings
Supreme Integrated Technology - Procurement Coordinator
Employee Owned Holdings, New Orleans, Louisiana, United States, 70123
Overview
The
Procurement Coordinator
supports the sales and procurement process by handling RFQs, assisting with supplier evaluations, and tracking purchase orders to ensure timely delivery of materials. This position collaborates with internal teams to ensure compliance with project requirements and regulatory standards, including ITAR and NIST Cybersecurity. The role also involves helping with capturing order costs, contract documentation, coordinating with suppliers, and supporting quality control measures to maintain project timelines and performance. Specific responsibilities and authorities may include: Sales and Customer Relations
Support Sales Team quoting efforts; participate in monthly sales forecasting; customer communications within scope. Fulfillment Of Customer Requirements
Participation in contract reviews; capture and process customer order requirements in the ERP system; ensure FAR and DFARS requirements are flowed down with supplier purchase orders; partner with the Quality Department to ensure quality control measures are identified and integrated into procurement processes; ensure all packaging, labeling, and shipping requirements meet contract specifications; facilitate onboarding of new customers and vendors, ensuring compliance with internal and regulatory standards; manage Vendor RFQs, evaluate bids and negotiate terms to ensure competitive pricing and contract alignment; ensure material and process acquisition comply with customer requirements; monitor and meet objectives for cost, quality, and schedule; communicate packaging, documentation, and shipping requirements to suppliers and logistics; participate in formal project close-out process; execute purchase orders and track procurement activities to ensure timely fulfillment of project and contract requirements; support adherence to ITAR regulations and compliance initiatives; support compliance with required export controls; support compliance with NIST cybersecurity standards to safeguard sensitive information; ensure senior management approval of GENGOV Supplements and Terms and Conditions; ensure provision of compliance documentation; support compliance with military and defense procurement requirements; facilitate the execution of subcontract agreements, ensuring terms align with procurement and project goals; collaborate on military price audits to ensure accuracy and compliance with government pricing standards. Purchasing and Vendor Relations
Lead the procurement process by managing RFQs, evaluating bids, and negotiating terms to ensure competitive pricing and contract alignment; ensure suppliers are evaluated according to QMS Process and contract/regulatory requirements; provide Vendor Advanced Payment schedules to Accounting and request advanced vendor payments; execute purchase orders and track procurement activities to ensure timely fulfillment of project and contract requirements; develop and maintain strong supplier relationships, ensuring timely delivery of materials and services while optimizing cost and performance. Project Accounting
Ensure capture of job costs for material, expenses, burden, miscellaneous, freight and labor; create and issue customer Milestone Billing (Deposit Invoices); invoice sales orders (non-revenue recognition); perform collection activities of customer past due invoices; complete jobs in the ERP system. Inventory Control
Validate use of material bought to job after completion and address discrepancies; maintain stock according to scope. Other
Approval and coding of invoices; point of contact for facility services and manual POs; participate in continual improvement to conform to ISO 9001; demonstrate leadership and commitment to quality management system; ensure quality policy and objectives are established and integrated; promote process approach and risk-based thinking; ensure resources for QMS are available; communicate importance of effective QMS and conforming to requirements; engage and support personnel to contribute to QMS effectiveness; promote improvement; support other relevant management roles. Requirements
Education and Training: Bachelors degree in supply chain management, business administration, procurement, or related field; professional certifications such as CPSM, CPP, or equivalent (a plus); knowledge of procurement regulations (FAR/DFARS, ITAR, government contracting) preferred. Experience
0-3 years in procurement, purchasing, or supply chain management (training for recent graduates); familiarity with managing supplier relationships, negotiating contracts, and executing purchase orders; experience with ERP systems and procurement software; ability to manage complex procurement processes (RFQs, supplier evaluations, contract execution); ability to multitask in a fast-paced environment; manufacturing experience or ISO 9001 experience a plus; strong analytical skills and cost-saving/vendor negotiation experience; proficient in Microsoft Office; knowledge of Kinetic ERP a plus; ability to multitask and communicate with all levels; knowledge of Fluid Power a plus. Physical and Safety
Must comply with safety/PPE requirements; able to lift 15 lbs; reasonable accommodation provided to perform essential functions. Other
Attention to detail; produces error-free work; highly organized; deadline oriented; customer-first mindset; self-starter; flexible and adaptable to a dynamic environment. Note: As contracts with the U.S. government have required this position to be held by a U.S. citizen, please confirm status as a U.S. citizen. Benefits
We offer a competitive salary and benefits package, including medical, dental, vision, life and disability insurance, and 401(k) plans with company match. A unique benefit is an employee stock ownership plan (ESOP). What is an ESOP? ESOP is a retirement program that allows employees to own stock in the company. We are a high growth company committed to training our employee owners to develop their skills and advance in their careers. Studies show ESOP companies have higher retirement balances and faster growth, with strong performance and morale as employees share a common goal. #J-18808-Ljbffr
The
Procurement Coordinator
supports the sales and procurement process by handling RFQs, assisting with supplier evaluations, and tracking purchase orders to ensure timely delivery of materials. This position collaborates with internal teams to ensure compliance with project requirements and regulatory standards, including ITAR and NIST Cybersecurity. The role also involves helping with capturing order costs, contract documentation, coordinating with suppliers, and supporting quality control measures to maintain project timelines and performance. Specific responsibilities and authorities may include: Sales and Customer Relations
Support Sales Team quoting efforts; participate in monthly sales forecasting; customer communications within scope. Fulfillment Of Customer Requirements
Participation in contract reviews; capture and process customer order requirements in the ERP system; ensure FAR and DFARS requirements are flowed down with supplier purchase orders; partner with the Quality Department to ensure quality control measures are identified and integrated into procurement processes; ensure all packaging, labeling, and shipping requirements meet contract specifications; facilitate onboarding of new customers and vendors, ensuring compliance with internal and regulatory standards; manage Vendor RFQs, evaluate bids and negotiate terms to ensure competitive pricing and contract alignment; ensure material and process acquisition comply with customer requirements; monitor and meet objectives for cost, quality, and schedule; communicate packaging, documentation, and shipping requirements to suppliers and logistics; participate in formal project close-out process; execute purchase orders and track procurement activities to ensure timely fulfillment of project and contract requirements; support adherence to ITAR regulations and compliance initiatives; support compliance with required export controls; support compliance with NIST cybersecurity standards to safeguard sensitive information; ensure senior management approval of GENGOV Supplements and Terms and Conditions; ensure provision of compliance documentation; support compliance with military and defense procurement requirements; facilitate the execution of subcontract agreements, ensuring terms align with procurement and project goals; collaborate on military price audits to ensure accuracy and compliance with government pricing standards. Purchasing and Vendor Relations
Lead the procurement process by managing RFQs, evaluating bids, and negotiating terms to ensure competitive pricing and contract alignment; ensure suppliers are evaluated according to QMS Process and contract/regulatory requirements; provide Vendor Advanced Payment schedules to Accounting and request advanced vendor payments; execute purchase orders and track procurement activities to ensure timely fulfillment of project and contract requirements; develop and maintain strong supplier relationships, ensuring timely delivery of materials and services while optimizing cost and performance. Project Accounting
Ensure capture of job costs for material, expenses, burden, miscellaneous, freight and labor; create and issue customer Milestone Billing (Deposit Invoices); invoice sales orders (non-revenue recognition); perform collection activities of customer past due invoices; complete jobs in the ERP system. Inventory Control
Validate use of material bought to job after completion and address discrepancies; maintain stock according to scope. Other
Approval and coding of invoices; point of contact for facility services and manual POs; participate in continual improvement to conform to ISO 9001; demonstrate leadership and commitment to quality management system; ensure quality policy and objectives are established and integrated; promote process approach and risk-based thinking; ensure resources for QMS are available; communicate importance of effective QMS and conforming to requirements; engage and support personnel to contribute to QMS effectiveness; promote improvement; support other relevant management roles. Requirements
Education and Training: Bachelors degree in supply chain management, business administration, procurement, or related field; professional certifications such as CPSM, CPP, or equivalent (a plus); knowledge of procurement regulations (FAR/DFARS, ITAR, government contracting) preferred. Experience
0-3 years in procurement, purchasing, or supply chain management (training for recent graduates); familiarity with managing supplier relationships, negotiating contracts, and executing purchase orders; experience with ERP systems and procurement software; ability to manage complex procurement processes (RFQs, supplier evaluations, contract execution); ability to multitask in a fast-paced environment; manufacturing experience or ISO 9001 experience a plus; strong analytical skills and cost-saving/vendor negotiation experience; proficient in Microsoft Office; knowledge of Kinetic ERP a plus; ability to multitask and communicate with all levels; knowledge of Fluid Power a plus. Physical and Safety
Must comply with safety/PPE requirements; able to lift 15 lbs; reasonable accommodation provided to perform essential functions. Other
Attention to detail; produces error-free work; highly organized; deadline oriented; customer-first mindset; self-starter; flexible and adaptable to a dynamic environment. Note: As contracts with the U.S. government have required this position to be held by a U.S. citizen, please confirm status as a U.S. citizen. Benefits
We offer a competitive salary and benefits package, including medical, dental, vision, life and disability insurance, and 401(k) plans with company match. A unique benefit is an employee stock ownership plan (ESOP). What is an ESOP? ESOP is a retirement program that allows employees to own stock in the company. We are a high growth company committed to training our employee owners to develop their skills and advance in their careers. Studies show ESOP companies have higher retirement balances and faster growth, with strong performance and morale as employees share a common goal. #J-18808-Ljbffr