Minnesota IT Services
Encumbrance Officer - Management Analyst 3
Minnesota IT Services, Saint Paul, Minnesota, United States, 55130
Encumbrance Officer - Management Analyst 3
Join to apply for the Encumbrance Officer - Management Analyst 3 role at Minnesota Department of Employment and Economic Development. Job Class:
Management Analyst 3 Job ID: 88960 Location: St. Paul Telework Eligible: Yes, may be eligible for some telework Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 09/24/2025. Date Posted: 09/18/2025 Closing Date: 10/01/2025 Hiring Agency/Seniority Unit: Department of Employment & Economic Development / MAPE Division/Unit: CO Fiscal Management Work Shift/Work Hours: Day Shift, 8:00AM to 4:30PM Days of Work: Monday - Friday Travel Required: No Salary Range: $28.26 - $41.43 / hourly; $59,006 - $86,505 / annually Classified Status: Classified Bargaining Unit/Union: 214 - Minnesota Association of Professional Employees/MAPE FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes Working Title:
Encumbrance Officer Agency:
Department of Employment and Economic Development Summary The Encumbrance Officer supports the management of DEEDs statewide contracting, grant, and loan operations by ensuring timely and accurate fiscal processing in compliance with applicable laws, rules, and regulations. This position creates and manages encumbrances in the SWIFT system, coordinates with finance and internal controls staff, and maintains fiscal documentation to support audit readiness and program integrity. The role is part of DEEDs Administrative and Financial Services (AFS) division and focuses on supporting the implementation of the new Paid Leave division. About the Paid Leave Division:
Paid Leave is a new program launching in 2026 to provide partial wage replacement to Minnesota workers who are out of work due to a qualifying condition or when they need time to care for a family member or a new child. The program aims to be easy to use and informed by input from workers, employers, caregivers, and insurers. Key responsibilities include: Review, process, and manage grant and contract encumbrance requests to ensure funds are accurately reserved in SWIFT. Review contracts and fiscal transactions for compliance with state laws, grant regulations, and agency policies; reconcile encumbrances and payments; identify and resolve discrepancies; coordinate with program staff for accurate records. Recommend and implement improvements to contracting and fiscal workflows to increase efficiency, reduce errors, and strengthen compliance. Participate in cross-agency workgroups, support technology and process improvement initiatives, and provide backup during peak workloads. Work with staff in AFS and Paid Leave to support development and implementation of the Small Employer Assistance Grants program. This position will be based in the St. Paul office. Telework may be available; telework policies may change with notice based on business needs. Minimum Qualifications Please ensure your resume clearly describes your experience in the areas listed and includes beginning and ending month/year for each job. Only applicants whose resumes demonstrate fulfillment of each minimum qualification will be considered. Two (2) years of experience in the area of record management and financial transactions such as preparing purchase orders for a medium or large organization or for-profit business. Associates degree in Accounting, Business, Finance, Public Administration, or related field may substitute six (6) months of experience; a bachelors degree substitutes for one (1) year of experience. Applicants meeting the minimum qualifications will be evaluated on: Experience with financial transactions and GAAP for creating purchase orders for contracts or grants. Experience in record retention with state guidelines, policy and law. Experience with Word, Excel, Teams, DocuSign, Laserfiche, SharePoint, and Adobe Reader. Ability to learn and be proficient in state procurement and accounting systems. Strong communication skills to explain programs and policies to diverse audiences. Preferred Qualifications Experience using the State of Minnesota SWIFT system for purchase orders or similar financial software. Experience with State record retention duties. Experience using DocuSign and managing an account. Ability to work in a start-up environment where roles evolve over time. Experience working for local, county, or state government. Commitment to cultural responsiveness; candidates with diverse experiences encouraged to apply. Additional Requirements Background check required: Criminal Background Check, Employment Records Check, Employment Reference Check, Conflict of Interest Review, and Drivers License and Records Check. DEED will not sponsor work visas. All applicants must be legally authorized to work in the U.S. How To Apply Click Apply for Job at the top of the page. For questions, contact the Careers Help Desk at 651-259-3637 or careers@state.mn.us. For more information about the application process, visit http://www.mn.gov/careers. Equal Opportunity Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. All qualified applicants will receive consideration without regard to race, color, creed, religion, national origin, sex, gender identity, age, disability, veteran status, or other protected status. Applicants With Disabilities Minnesota state agencies provide reasonable accommodations. If you need assistance, contact the Careers Help Desk at 651-259-3637 or careers@state.mn.us. #J-18808-Ljbffr
Join to apply for the Encumbrance Officer - Management Analyst 3 role at Minnesota Department of Employment and Economic Development. Job Class:
Management Analyst 3 Job ID: 88960 Location: St. Paul Telework Eligible: Yes, may be eligible for some telework Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 09/24/2025. Date Posted: 09/18/2025 Closing Date: 10/01/2025 Hiring Agency/Seniority Unit: Department of Employment & Economic Development / MAPE Division/Unit: CO Fiscal Management Work Shift/Work Hours: Day Shift, 8:00AM to 4:30PM Days of Work: Monday - Friday Travel Required: No Salary Range: $28.26 - $41.43 / hourly; $59,006 - $86,505 / annually Classified Status: Classified Bargaining Unit/Union: 214 - Minnesota Association of Professional Employees/MAPE FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes Working Title:
Encumbrance Officer Agency:
Department of Employment and Economic Development Summary The Encumbrance Officer supports the management of DEEDs statewide contracting, grant, and loan operations by ensuring timely and accurate fiscal processing in compliance with applicable laws, rules, and regulations. This position creates and manages encumbrances in the SWIFT system, coordinates with finance and internal controls staff, and maintains fiscal documentation to support audit readiness and program integrity. The role is part of DEEDs Administrative and Financial Services (AFS) division and focuses on supporting the implementation of the new Paid Leave division. About the Paid Leave Division:
Paid Leave is a new program launching in 2026 to provide partial wage replacement to Minnesota workers who are out of work due to a qualifying condition or when they need time to care for a family member or a new child. The program aims to be easy to use and informed by input from workers, employers, caregivers, and insurers. Key responsibilities include: Review, process, and manage grant and contract encumbrance requests to ensure funds are accurately reserved in SWIFT. Review contracts and fiscal transactions for compliance with state laws, grant regulations, and agency policies; reconcile encumbrances and payments; identify and resolve discrepancies; coordinate with program staff for accurate records. Recommend and implement improvements to contracting and fiscal workflows to increase efficiency, reduce errors, and strengthen compliance. Participate in cross-agency workgroups, support technology and process improvement initiatives, and provide backup during peak workloads. Work with staff in AFS and Paid Leave to support development and implementation of the Small Employer Assistance Grants program. This position will be based in the St. Paul office. Telework may be available; telework policies may change with notice based on business needs. Minimum Qualifications Please ensure your resume clearly describes your experience in the areas listed and includes beginning and ending month/year for each job. Only applicants whose resumes demonstrate fulfillment of each minimum qualification will be considered. Two (2) years of experience in the area of record management and financial transactions such as preparing purchase orders for a medium or large organization or for-profit business. Associates degree in Accounting, Business, Finance, Public Administration, or related field may substitute six (6) months of experience; a bachelors degree substitutes for one (1) year of experience. Applicants meeting the minimum qualifications will be evaluated on: Experience with financial transactions and GAAP for creating purchase orders for contracts or grants. Experience in record retention with state guidelines, policy and law. Experience with Word, Excel, Teams, DocuSign, Laserfiche, SharePoint, and Adobe Reader. Ability to learn and be proficient in state procurement and accounting systems. Strong communication skills to explain programs and policies to diverse audiences. Preferred Qualifications Experience using the State of Minnesota SWIFT system for purchase orders or similar financial software. Experience with State record retention duties. Experience using DocuSign and managing an account. Ability to work in a start-up environment where roles evolve over time. Experience working for local, county, or state government. Commitment to cultural responsiveness; candidates with diverse experiences encouraged to apply. Additional Requirements Background check required: Criminal Background Check, Employment Records Check, Employment Reference Check, Conflict of Interest Review, and Drivers License and Records Check. DEED will not sponsor work visas. All applicants must be legally authorized to work in the U.S. How To Apply Click Apply for Job at the top of the page. For questions, contact the Careers Help Desk at 651-259-3637 or careers@state.mn.us. For more information about the application process, visit http://www.mn.gov/careers. Equal Opportunity Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. All qualified applicants will receive consideration without regard to race, color, creed, religion, national origin, sex, gender identity, age, disability, veteran status, or other protected status. Applicants With Disabilities Minnesota state agencies provide reasonable accommodations. If you need assistance, contact the Careers Help Desk at 651-259-3637 or careers@state.mn.us. #J-18808-Ljbffr