Executive Assistant to Chief Executive Officer Job at Confidential - Job Hiring

Overview

Executive Assistant to Chief Executive Officer

A prestigious financial services firm is seeking an Executive Assistant to support the CEO.

Base pay range $150,000.00/yr - $200,000.00/yr

Compensation: $150,000 – $200,000 base salary, plus comprehensive benefits

Schedule: Onsite, Monday–Friday, with 24/7 availability

About the Role

We are seeking an exceptionally polished and resourceful Executive Assistant to support the CEO of a highly respected financial services firm in Los Angeles. This is a unique opportunity to work at the highest level of the organization, acting as a true business partner to the CEO and ensuring seamless day-to-day operations. The ideal candidate thrives in a fast-paced environment, exercises impeccable judgment, and is comfortable managing highly confidential information.

Responsibilities

• Provide dedicated executive support to the CEO, including heavy calendar management, scheduling, and prioritization of commitments across multiple time zones.
• Act as a gatekeeper and liaison, managing communication between the CEO and internal/external stakeholders, including board members, investors, and high-profile clients.
• Coordinate domestic and international travel, often complex and last-minute, including flights, accommodations, ground transportation, itineraries, and contingency planning.
• Prepare briefing materials, reports, presentations, and correspondence for meetings and strategic initiatives.
• Manage and track action items, ensuring deadlines are met and follow-ups are completed promptly.
• Handle confidential information with the highest degree of discretion and professionalism.
• Anticipate the CEO’s needs, proactively problem-solve, and provide support to ensure efficiency and focus on strategic priorities.
• Assist with personal and business matters as needed to provide seamless support.
• Be available 24/7 for urgent requests and travel as required.

Qualifications

• 10+ years of experience supporting a CEO, Chairman, or equivalent executive in financial services, private equity, investment banking, or a similarly fast-paced and demanding environment.
• Proven ability to operate with discretion, diplomacy, and sound judgment.
• Strong project management and organizational skills, with the ability to anticipate needs and pivot quickly.
• Exceptional communication skills — both written and verbal.
• Highly proficient in Microsoft Office Suite, Google Workspace, and modern collaboration tools.
• Ability to remain calm under pressure while handling multiple priorities.
• Polished, professional presence, with the flexibility to work extended hours and weekends as required.
• Comprehensive health, dental, and vision insurance
• Retirement savings plan with company contribution
• Generous PTO and paid holidays
• Additional perks reflective of a top-tier financial services environment

Note

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Security and Compliance

Site: Los Angeles, CA; Onsite role with availability for urgent requests and travel as required.

Job status

We will consider qualified candidates in Los Angeles, CA for the Executive Assistant to the CEO position.