Office Administrator

Company Description Safe Hands Safety Safe Hands Safety is a West Texas-based safety and compliance company dedicated to providing professional training, certification, and compliance solutions for the oil & gas, construction, and industrial sectors. We specialize in equipping workers and companies with the knowledge, skills, and resources they need to operate safely, remain compliant with regulatory standards, and build stronger safety cultures on the job site. Our services include: OSHA Training - OSHA 10/30, HAZWOPER 24/40, Fall Protection, Confined Space, NFPA 70E, and other regulatory courses. Operator Qualification (OQ) Programs - Training and evaluations across multiple systems (NCCER, Veriforce, OQSG, EWN). Specialized Safety Training - CPR/First Aid, H2S Clear, site-specific orientations, forklift/MEWP operation, rigging & lifting, and more. Drug & Alcohol Testing - DOT-compliant testing in partnership with Quest Diagnostics and CRL, with in-house technician certifications. Compliance Management - ISNetworld® setup and maintenance, safety program development, audits, and documentation support. Equipment Solutions - Breathable air trailer rentals, SCBA/EEBA support, and hands-on machine-specific training. At Safe Hands Safety, we combine real-world field experience with OSHA and industry standards to deliver training and services that are practical, effective, and cost-efficient. Our mission is simple: to help companies protect their workers, reduce incidents, and achieve compliance with confidence. Role Description We are seeking a motivated Office Administrator who will also play a key role in our marketing efforts. This is more than just an admin role - it's a growth opportunity for someone who wants to start in office operations while learning the ropes of marketing and eventually step into a larger role as a Marketing Manager or Office Lead. Role Overview The Office Administrator will handle the day-to-day flow of the Corpus Christi office while supporting marketing initiatives that build our brand and generate new business. At first, the role will focus heavily on administrative support - managing data entry, student accounts, scheduling, and field ticket processing - while also working alongside management to promote Safe Hands Safety through digital and print marketing. As the branch grows, this role can expand into leading marketing campaigns, managing client outreach, and eventually stepping into a Marketing Manager or Office Lead position. Key Responsibilities Administrative DutiesEnter training and evaluation data accurately into internal systems Create and manage student accounts for training and certification platforms Process field tickets, invoices, and office documentation Assist with scheduling classes, evaluations, and client services Answer phones and handle general office correspondence Maintain organized digital and physical records to ensure compliance Support the Operations Manager in day-to-day office needs Marketing SupportHelp design and post social media content (LinkedIn, Facebook, etc.) Create flyers, handouts, and promotional materials using Canva or similar tools Assist in planning and executing email campaigns and client updates Track marketing activity and leads to support the sales team Brainstorm and execute ideas to promote classes, seasonal offerings, and community events What We're Looking ForHighly organized with strong attention to detail Comfortable handling multiple priorities in a fast-paced environment Proficient with Microsoft Office / Google Workspace (spreadsheets, docs, email) Familiarity with Canva or willingness to learn design/marketing tools Strong written and verbal communication skills Motivated self-starter who can collaborate daily with management and grow into more responsibility Previous office admin or marketing experience is a plus, but not required Why Join Safe Hands Safety?Chance to join and help grow our new Corpus Christi branch Blend of office administration and marketing - every day is different Direct mentorship from leadership with a clear career path to Marketing Manager or Office Lead Competitive pay with growth opportunities as the office expands Supportive team that values initiative, reliability, and new ideas How to Apply: Send your resume and a short introduction to r.martinez@ Qualifications High school diploma or GED required; Associate's or Bachelor's degree in business, marketing, or related field preferred 1+ year experience in an administrative, office support, or customer service role (preferred) Experience with data entry and record keeping (accuracy and attention to detail are a must) Strong computer skills (Microsoft Office, Google Workspace; QuickBooks experience a plus) Familiarity with Canva or social media management tools (preferred, but training available) Excellent written and verbal communication skills Highly organized and able to prioritize multiple tasks Self-starter with the ability to collaborate daily with management and adapt as the role grows Professional, dependable, and customer-service oriented