Biz First
Executive Correspondence Manager
BizFirst is seeking a highly organized and detail-oriented Correspondence Manager to support the Office of the Under Secretary of Defense (Comptroller/Chief Financial Officer) at the Pentagon. This role provides critical executive services support to ensure timely, accurate, and compliant processing of high-level correspondence and taskers from across the Department of Defense, OSD Components, Military Departments, and Defense Agencies. Key Responsibilities: Process incoming correspondence through the Correspondence and Task Management System (CATMS), including flash coordination actions, and route appropriately within OUSD(C), DFAS, and DCAA. Manage and track Congressional, Stoplight, FOIA, and Issuances taskers, ensuring visibility and timely resolution. Monitor Executive Services (ES) classified and unclassified distribution mailboxes, delegating actions to the proper offices. Conduct follow-ups with OSD and DoD components to resolve assignment conflicts, manage extension requests, and provide real-time task status updates. Reprioritize time-sensitive flash coordination actions as needed with leadership offices. Maintain telephonic communications, including answering calls, taking messages, and directing inquiries to the proper staff. Maintain both electronic and hard-copy records in accordance with Records Management directives. Conduct daily standup meetings with ES government staff, providing updates and recommendations on operational priorities. Support Comptroller directorates in managing CATMS taskers, with emphasis on late or overdue actions. Participate in OUSD(C) weekly CATMS reviews, providing guidance on classified and unclassified actions (NIPR/SIPR). Assist in managing FOIA and Issuances actions, including status updates and reporting. Assist Action Officers with congressional correspondence, GAO reports, and senior DoD leadership packages. Required Qualifications: Active Secret Clearance Bachelor's degree (or equivalent experience) Experience with correspondence management and federal task management systems (CATMS strongly preferred) Demonstrated ability to manage sensitive and classified correspondence in a high-tempo environment Strong organizational, communication, and follow-up skills Ability to work onsite at the Pentagon and collaborate with senior leaders, action officers, and executive staff. Preferred Qualifications: Prior experience supporting OSD-level organizations or senior DoD leadership offices Knowledge of DoD correspondence, tasker management, and records management policies Experience with Congressional, FOIA, or GAO reporting processes Benefits Include: Family Health, Dental, and Vision (54% cost covered for the entire family) Flexible Spending Account Bonuses for lifetime events (e.g., marriage, childbirth) and overutilization on T&M contracts Profit-sharing on work brought into the company Unlimited Leave with approval $1,000 annual training budget 401(k) with 100% employer match on the first 4% invested BizFirst LLC is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.
BizFirst is seeking a highly organized and detail-oriented Correspondence Manager to support the Office of the Under Secretary of Defense (Comptroller/Chief Financial Officer) at the Pentagon. This role provides critical executive services support to ensure timely, accurate, and compliant processing of high-level correspondence and taskers from across the Department of Defense, OSD Components, Military Departments, and Defense Agencies. Key Responsibilities: Process incoming correspondence through the Correspondence and Task Management System (CATMS), including flash coordination actions, and route appropriately within OUSD(C), DFAS, and DCAA. Manage and track Congressional, Stoplight, FOIA, and Issuances taskers, ensuring visibility and timely resolution. Monitor Executive Services (ES) classified and unclassified distribution mailboxes, delegating actions to the proper offices. Conduct follow-ups with OSD and DoD components to resolve assignment conflicts, manage extension requests, and provide real-time task status updates. Reprioritize time-sensitive flash coordination actions as needed with leadership offices. Maintain telephonic communications, including answering calls, taking messages, and directing inquiries to the proper staff. Maintain both electronic and hard-copy records in accordance with Records Management directives. Conduct daily standup meetings with ES government staff, providing updates and recommendations on operational priorities. Support Comptroller directorates in managing CATMS taskers, with emphasis on late or overdue actions. Participate in OUSD(C) weekly CATMS reviews, providing guidance on classified and unclassified actions (NIPR/SIPR). Assist in managing FOIA and Issuances actions, including status updates and reporting. Assist Action Officers with congressional correspondence, GAO reports, and senior DoD leadership packages. Required Qualifications: Active Secret Clearance Bachelor's degree (or equivalent experience) Experience with correspondence management and federal task management systems (CATMS strongly preferred) Demonstrated ability to manage sensitive and classified correspondence in a high-tempo environment Strong organizational, communication, and follow-up skills Ability to work onsite at the Pentagon and collaborate with senior leaders, action officers, and executive staff. Preferred Qualifications: Prior experience supporting OSD-level organizations or senior DoD leadership offices Knowledge of DoD correspondence, tasker management, and records management policies Experience with Congressional, FOIA, or GAO reporting processes Benefits Include: Family Health, Dental, and Vision (54% cost covered for the entire family) Flexible Spending Account Bonuses for lifetime events (e.g., marriage, childbirth) and overutilization on T&M contracts Profit-sharing on work brought into the company Unlimited Leave with approval $1,000 annual training budget 401(k) with 100% employer match on the first 4% invested BizFirst LLC is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.