Solve IT Strategies, Inc.
Base pay range
$40.00/hr - $42.00/hr Responsibilities
Perform a variety of clerical, secretarial and operational duties to support the efficient day-to-day management and coordination of office procedures under the direction of the CMO and CNE. Compose and type in an accurate and timely fashion, correspondence, memos, and minutes from oral dictation, record transcription, shorthand, or rough drafts which may be confidential. Manage telephone operations; answer, screen, and direct telephone calls. Receive, screen, distribute or file all incoming correspondence and other mail. Maintain a sufficient inventory of all office supplies and printed forms. Provide calendar management support for the CMO and CNE; schedule meetings and meeting rooms; arrange for catering; confirm attendance; and support the CMO and CNE in preparation and distribution of materials as necessary. Arrange travel (transportation and/or hotel) under the direction of the CMO and CNE. Monitor budget and general ledger detail for accuracy; identify variances and report them to the CMO and CNE; has a complete understanding of the division and company financial policies; create purchase orders; and process invoices for payment against purchase orders or general expense reimbursement. Maintain procedure manuals; ensures appropriate communication to staff of changes in procedures. Utilize advanced Microsoft Office applications to design and lay-out executive presentations and reports. Assist the CMO and CNE in maintaining department personnel files and mandatory certification/licensure lists and track staff continuing education requests. Communicate (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serve as a liaison on behalf of CMO and CNE to foster strong working relationships. Process request for new employee office space, passwords, office supplies, phone and voicemail, mail delivery and other resources as necessary. Qualifications
Bachelor’s degree or equivalent relevant work experience. Minimum of seven to ten years secretarial/assistant experience, at least three of which have been in support of senior level positions. Excellent interpersonal and organizational skills. Ability to work in a fast-paced, confidential office. Must be able to follow directions independently. Experience in managing multiple priorities, administrative coordination, and logistics. Well-organized, detail-oriented, ability to multi-task with great follow-up skills. Strong written and verbal communication skills. Position details
Position: Executive Assistant Term: 3+ month contract with possible extension Schedule: Onsite, Monday-Friday 8am-5pm CST Location: Chicago, IL 60611 Pay: $40-42/hr
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$40.00/hr - $42.00/hr Responsibilities
Perform a variety of clerical, secretarial and operational duties to support the efficient day-to-day management and coordination of office procedures under the direction of the CMO and CNE. Compose and type in an accurate and timely fashion, correspondence, memos, and minutes from oral dictation, record transcription, shorthand, or rough drafts which may be confidential. Manage telephone operations; answer, screen, and direct telephone calls. Receive, screen, distribute or file all incoming correspondence and other mail. Maintain a sufficient inventory of all office supplies and printed forms. Provide calendar management support for the CMO and CNE; schedule meetings and meeting rooms; arrange for catering; confirm attendance; and support the CMO and CNE in preparation and distribution of materials as necessary. Arrange travel (transportation and/or hotel) under the direction of the CMO and CNE. Monitor budget and general ledger detail for accuracy; identify variances and report them to the CMO and CNE; has a complete understanding of the division and company financial policies; create purchase orders; and process invoices for payment against purchase orders or general expense reimbursement. Maintain procedure manuals; ensures appropriate communication to staff of changes in procedures. Utilize advanced Microsoft Office applications to design and lay-out executive presentations and reports. Assist the CMO and CNE in maintaining department personnel files and mandatory certification/licensure lists and track staff continuing education requests. Communicate (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serve as a liaison on behalf of CMO and CNE to foster strong working relationships. Process request for new employee office space, passwords, office supplies, phone and voicemail, mail delivery and other resources as necessary. Qualifications
Bachelor’s degree or equivalent relevant work experience. Minimum of seven to ten years secretarial/assistant experience, at least three of which have been in support of senior level positions. Excellent interpersonal and organizational skills. Ability to work in a fast-paced, confidential office. Must be able to follow directions independently. Experience in managing multiple priorities, administrative coordination, and logistics. Well-organized, detail-oriented, ability to multi-task with great follow-up skills. Strong written and verbal communication skills. Position details
Position: Executive Assistant Term: 3+ month contract with possible extension Schedule: Onsite, Monday-Friday 8am-5pm CST Location: Chicago, IL 60611 Pay: $40-42/hr
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