San José State University
Prospect Management Analyst
San José State University, San Jose, California, United States, 95199
Overview
Prospect Management Analyst role at San José State University. This position reports to the Director of Advancement Research and Prospect Management and supports analytics-based fundraising solutions and services to achieve philanthropic goals for SJSU’s University Advancement division. The analyst provides and analyzes prospect data to optimize fundraising strategies and works with fundraisers and senior leaders to identify and evaluate potential donors, ensuring data integrity and delivering insights for donor cultivation and solicitation. Key Responsibilities
Manage the prospect pipeline and moves management process to ensure timely and effective advancement of prospects. Drive portfolio optimization and provide prospect assignment recommendations. Conduct regular portfolio reviews with gift officers; offer data-driven insights and guidance and track cultivation strategies. Deliver training to gift officers on best practices for portfolio management. Qualify prospects based on capacity, inclination, and likelihood to give. Use data mining and predictive modeling to inform donor engagement strategies. Analyze fundraiser metrics to track performance and progress toward fundraising goals. Proactively identify prospects using wealth screening and relationship mapping tools. Generate and help design standard and custom reports for distribution to development officers and staff. Run data reports as requested by the Director of Advancement Research and Prospect Management for development officers and staff. Maintain the integrity and quality of the CRM database and conduct regular data cleaning to ensure donor and prospect information is current. Serve as the primary liaison to the University Advancement database administrator for CRM-related projects and fundraising reports/dashboards. Assist in training end users on CRM systems; develop and maintain accompanying training documentation. Provide strategic development consultation and high-level support to leadership on fundraising activities. Contribute to the formulation of policies related to advancement research, prospect management, and related infrastructure support activities. Knowledge, Skills & Abilities
Proficiency in advancement research, prospect management, advancement services, fundraising operations, or related fields. Ability to perform complex analysis, synthesize data from diverse sources, and present clear summaries. Knowledge of data mining techniques used to generate prospect lists. Strong organizational skills with the ability to manage multiple projects and overlapping deadlines; able to solve problems in high-pressure situations. Proficiency with CRM systems (e.g., Raiser’s Edge NXT) and related tools (Target Analytics ResearchPoint/WealthPoint, LexisNexis for Development Professionals, iWave PRO) and other sources for locating biographic information. Ability to communicate interrelated information about university benefactors and prospects. Competent computer skills including Google Workspace, Microsoft Power BI, Excel, PowerPoint, and familiarity with generative AI. Awareness of philanthropy and higher education trends and methods in advancement research. Professional and respectful communication with constituents to support teamwork and goal achievement. Thorough knowledge of database methods, procedures, and practices; strong command of English grammar and business writing. Required Qualifications
Bachelor’s degree and/or equivalent training. Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications
Advanced degree. Experience in higher education. Experience with Blackbaud Raiser’s Edge NXT or similar donor databases. At least two years of experience analyzing and interpreting data for development and fundraising. Experience in advancement, including prospect research and identification. Compensation
Classification: Administrative Analyst/Specialist – Exempt II Anticipated Hiring Salary: $6,667/month CSU Salary Range: $5,537/month - $10,014/month San José State University offers a comprehensive benefits package typically worth 30-35% of base salary. For more information, see the Employee Benefits Summary. Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume; Letter of Interest. All applicants must apply within the specified application period: September 23, 2025 through October 6, 2025. This position is open until filled; applications received after screening has begun may be considered at the university’s discretion. Contact Information
University Personnel jobs@sjsu.edu 408-924-2252 Equal Employment Statement
San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, and veteran status. Title IX and other laws prohibit discrimination in education programs and activities. Reasonable accommodations are provided for applicants with disabilities. All employees are mandated reporters under state law and CSU Executive Order 1083. Jeanne Clery Disclosure and Campus Security Policy: Clery Act disclosures are available at the campus security and safety sections of the SJSU website. The Annual Security Report and Annual Fire Safety Report are available online; paper copies can be provided upon request. Campus Security Authority: This position may be designated as a Campus Security Authority and must report Clery incidents as required.
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Prospect Management Analyst role at San José State University. This position reports to the Director of Advancement Research and Prospect Management and supports analytics-based fundraising solutions and services to achieve philanthropic goals for SJSU’s University Advancement division. The analyst provides and analyzes prospect data to optimize fundraising strategies and works with fundraisers and senior leaders to identify and evaluate potential donors, ensuring data integrity and delivering insights for donor cultivation and solicitation. Key Responsibilities
Manage the prospect pipeline and moves management process to ensure timely and effective advancement of prospects. Drive portfolio optimization and provide prospect assignment recommendations. Conduct regular portfolio reviews with gift officers; offer data-driven insights and guidance and track cultivation strategies. Deliver training to gift officers on best practices for portfolio management. Qualify prospects based on capacity, inclination, and likelihood to give. Use data mining and predictive modeling to inform donor engagement strategies. Analyze fundraiser metrics to track performance and progress toward fundraising goals. Proactively identify prospects using wealth screening and relationship mapping tools. Generate and help design standard and custom reports for distribution to development officers and staff. Run data reports as requested by the Director of Advancement Research and Prospect Management for development officers and staff. Maintain the integrity and quality of the CRM database and conduct regular data cleaning to ensure donor and prospect information is current. Serve as the primary liaison to the University Advancement database administrator for CRM-related projects and fundraising reports/dashboards. Assist in training end users on CRM systems; develop and maintain accompanying training documentation. Provide strategic development consultation and high-level support to leadership on fundraising activities. Contribute to the formulation of policies related to advancement research, prospect management, and related infrastructure support activities. Knowledge, Skills & Abilities
Proficiency in advancement research, prospect management, advancement services, fundraising operations, or related fields. Ability to perform complex analysis, synthesize data from diverse sources, and present clear summaries. Knowledge of data mining techniques used to generate prospect lists. Strong organizational skills with the ability to manage multiple projects and overlapping deadlines; able to solve problems in high-pressure situations. Proficiency with CRM systems (e.g., Raiser’s Edge NXT) and related tools (Target Analytics ResearchPoint/WealthPoint, LexisNexis for Development Professionals, iWave PRO) and other sources for locating biographic information. Ability to communicate interrelated information about university benefactors and prospects. Competent computer skills including Google Workspace, Microsoft Power BI, Excel, PowerPoint, and familiarity with generative AI. Awareness of philanthropy and higher education trends and methods in advancement research. Professional and respectful communication with constituents to support teamwork and goal achievement. Thorough knowledge of database methods, procedures, and practices; strong command of English grammar and business writing. Required Qualifications
Bachelor’s degree and/or equivalent training. Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications
Advanced degree. Experience in higher education. Experience with Blackbaud Raiser’s Edge NXT or similar donor databases. At least two years of experience analyzing and interpreting data for development and fundraising. Experience in advancement, including prospect research and identification. Compensation
Classification: Administrative Analyst/Specialist – Exempt II Anticipated Hiring Salary: $6,667/month CSU Salary Range: $5,537/month - $10,014/month San José State University offers a comprehensive benefits package typically worth 30-35% of base salary. For more information, see the Employee Benefits Summary. Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume; Letter of Interest. All applicants must apply within the specified application period: September 23, 2025 through October 6, 2025. This position is open until filled; applications received after screening has begun may be considered at the university’s discretion. Contact Information
University Personnel jobs@sjsu.edu 408-924-2252 Equal Employment Statement
San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, and veteran status. Title IX and other laws prohibit discrimination in education programs and activities. Reasonable accommodations are provided for applicants with disabilities. All employees are mandated reporters under state law and CSU Executive Order 1083. Jeanne Clery Disclosure and Campus Security Policy: Clery Act disclosures are available at the campus security and safety sections of the SJSU website. The Annual Security Report and Annual Fire Safety Report are available online; paper copies can be provided upon request. Campus Security Authority: This position may be designated as a Campus Security Authority and must report Clery incidents as required.
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