University of Chicago
Senior Executive Assistant and Office Administrator
University of Chicago, Chicago, Illinois, United States, 60290
Senior Executive Assistant and Office Administrator
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Senior Executive Assistant and Office Administrator
role at
University of Chicago . Overview
Department: SING EVP Headquarters - Finance & Ops - CoS NL About The Department
The Office of Science, Innovation, National Laboratories, and Global Initiatives collaborates with deans, faculty and other University leaders to shape the strategic scientific and technological direction of the University and supports its implementation through and across the Polsky Center for Entrepreneurship and Innovation, the UChicago Global Centers, and Argonne National Laboratory and Fermi National Accelerator Laboratory. The office also works in close collaboration with UChicago Research. Job Summary
This role provides confidential and high-level office and location support activities by acting as a lead and coordinating the work of others. Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided. May ensure the correct functioning of facilities, office and/or business support services. Responsibilities
Manages calendar for the Chief Executive, Associate Vice President of Finance, Director of Strategic Initiatives and other executive leaders as required, exercising discretion and judgment as to priorities and time use. Provides general administrative support for ONL, wherever needed. Assists with travel requests and logistics coordination for senior executives. Assists in keeping executives on schedule and preparing for meetings and events. Prepares confidential correspondence. Manages a variety of special projects and events as assigned. Manages supply inventory, expense reporting, and minimal deliveries on campus. Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, prioritizing effectively. Coordinates special projects as directed by the leader. Prepares write-ups for recommendations for operational and administrative problems. May manage a portion of the leader's budget, monitor and reconcile accounts. Prepares financial and/or administrative reports. Performs other related work as needed. Qualifications
Education Minimum Qualifications: vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Work Experience Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline. Certifications
Preferred Competencies Excellent oral and written communication skills. Excellent interpersonal and customer service skills. Handle public contacts with courtesy, clarity and diplomacy. Handle sensitive and confidential situations with discretion and tact. Maintain calm and courteous demeanor and work productively despite heavy workload and tight deadlines. Excellent problem-solving, organization and time management skills. Attention to detail and discretion. Ability to work independently and as part of a team; take initiative and organize projects with minimal supervision. Working Conditions
Typical tasks involve keyboarding, filing, light lifting, and sitting/standing. Some evening or weekend work may be required on occasion. Application Documents
Resume/CV (required) Cover Letter (required) When applying, upload documents via the My Experience page, in the Application Documents section. Job Details
Job Family: Administration & Management Role Impact: Individual Contributor Scheduled Weekly Hours: 37.5 Drug Test Required: No Health Screen Required: No Motor Vehicle Record Inquiry Required: No Pay Rate Type: Salary FLSA Status: Exempt Pay Range: $108,000.00 - $120,000.00 Benefits Eligible: Yes Additional Information
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, age, disability, military or veteran status, genetic information, or other protected classes. See the University’s Notice of Nondiscrimination for details. Reasonable accommodation requests can be made to the Applicant Inquiry Form or by calling 773-702-5800. All offers are contingent upon a background check and may involve a review of conviction history. See the University of Chicago’s Safety Report online for details.
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Join to apply for the
Senior Executive Assistant and Office Administrator
role at
University of Chicago . Overview
Department: SING EVP Headquarters - Finance & Ops - CoS NL About The Department
The Office of Science, Innovation, National Laboratories, and Global Initiatives collaborates with deans, faculty and other University leaders to shape the strategic scientific and technological direction of the University and supports its implementation through and across the Polsky Center for Entrepreneurship and Innovation, the UChicago Global Centers, and Argonne National Laboratory and Fermi National Accelerator Laboratory. The office also works in close collaboration with UChicago Research. Job Summary
This role provides confidential and high-level office and location support activities by acting as a lead and coordinating the work of others. Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided. May ensure the correct functioning of facilities, office and/or business support services. Responsibilities
Manages calendar for the Chief Executive, Associate Vice President of Finance, Director of Strategic Initiatives and other executive leaders as required, exercising discretion and judgment as to priorities and time use. Provides general administrative support for ONL, wherever needed. Assists with travel requests and logistics coordination for senior executives. Assists in keeping executives on schedule and preparing for meetings and events. Prepares confidential correspondence. Manages a variety of special projects and events as assigned. Manages supply inventory, expense reporting, and minimal deliveries on campus. Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, prioritizing effectively. Coordinates special projects as directed by the leader. Prepares write-ups for recommendations for operational and administrative problems. May manage a portion of the leader's budget, monitor and reconcile accounts. Prepares financial and/or administrative reports. Performs other related work as needed. Qualifications
Education Minimum Qualifications: vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Work Experience Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline. Certifications
Preferred Competencies Excellent oral and written communication skills. Excellent interpersonal and customer service skills. Handle public contacts with courtesy, clarity and diplomacy. Handle sensitive and confidential situations with discretion and tact. Maintain calm and courteous demeanor and work productively despite heavy workload and tight deadlines. Excellent problem-solving, organization and time management skills. Attention to detail and discretion. Ability to work independently and as part of a team; take initiative and organize projects with minimal supervision. Working Conditions
Typical tasks involve keyboarding, filing, light lifting, and sitting/standing. Some evening or weekend work may be required on occasion. Application Documents
Resume/CV (required) Cover Letter (required) When applying, upload documents via the My Experience page, in the Application Documents section. Job Details
Job Family: Administration & Management Role Impact: Individual Contributor Scheduled Weekly Hours: 37.5 Drug Test Required: No Health Screen Required: No Motor Vehicle Record Inquiry Required: No Pay Rate Type: Salary FLSA Status: Exempt Pay Range: $108,000.00 - $120,000.00 Benefits Eligible: Yes Additional Information
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, age, disability, military or veteran status, genetic information, or other protected classes. See the University’s Notice of Nondiscrimination for details. Reasonable accommodation requests can be made to the Applicant Inquiry Form or by calling 773-702-5800. All offers are contingent upon a background check and may involve a review of conviction history. See the University of Chicago’s Safety Report online for details.
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