Klaviyo
Overview
At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace. We believe everyone deserves a fair shot at success and encourage candidates who are a strong match or close to it to apply. Visit careers.klaviyo.com to learn more about life at Klaviyo and how we empower creators to own their own destiny. Responsibilities
Oversee scheduling and calendar management for assigned executives, helping prioritize time and attendance. Manage the operational cadence of the organization to ensure pre-planning, meeting scheduling, and follow-up actions are completed for major initiatives. Attend meetings, take notes on action items, and follow up with content and deliverables; track and help drive completion of key deliverables and follow-up on outstanding items. Organize, execute and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events). May facilitate and lead org-wide employee meetings. Organize and handle time-sensitive, confidential information with discretion and ensure required actions are addressed timely. Complete travel arrangements and expense reports for supported executives. Partner with other Executive Business Partners to ensure cross-functional alignment on projects, milestones and internal events. Take initiative on researching, implementing and improving systems and processes; own small projects as they arise. Who You Are
Experience managing executive calendars, coordinating complex travel, and handling budgets and expenses. Excellent verbal and written communication skills and the ability to influence and communicate with all levels of the organization. Ability to exercise discretion and handle highly confidential information with integrity. Strong time management, prioritization and multitasking abilities in a fast-paced environment; exceptional organizational skills and attention to detail. Proactive in anticipating the needs of the people you support and in obtaining necessary information to execute projects successfully. Highly collaborative with a team-first mentality; experience partnering with stakeholders on multiple projects. Strong relationship management skills and the ability to build a network across the company. Self-starter who can operate independently, move quickly between tasks, and creatively solve problems to achieve win-win outcomes. Experience with event logistics, especially in a project manager capacity. Proficient in Google Suite, Slack, Zoom and other communication tools. Open to constructive feedback to level up skills and knowledge. Education and Experience
5+ years in an administrative support role at VP level or higher. Experience in fast-paced, hyper-growth, scaling high-tech companies. High school diploma or equivalent. Legal and Compliance Notes
We use Covey as part of our hiring and/or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. We began using Covey Scout for Inbound on April 3, 2025. See the independent bias audit report covering our use of Covey here. Massachusetts Applicants
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment. An employer who violates this law shall be subject to penalties. Compensation and Benefits
Our salary range reflects the cost of labor across various U.S. locations. In addition to base salary, total compensation may include an annual cash bonus plan, variable compensation (OTE for sales and customer success roles), equity, sign-on payments, and a comprehensive benefits package. Please visit Klaviyo Rewards to learn more about our Total Rewards. Your recruiter can provide salary/OTE details for your location during the hiring process. Base Pay Range For US Locations: $80,000 — $120,000 USD Get to Know Klaviyo
We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable. We seek remarkable, collaborative teammates who will stay focused on delighting customers. AI fluency includes responsible use of AI, privacy, security, bias awareness, and human-in-the-loop. We provide accommodations as needed. Klaviyo is committed to equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion, age, sex, gender identity, sexual orientation, disability, veteran status, marital status, criminal history, genetics, or any other protected characteristic. IMPORTANT NOTICE: We will never ask for payment or personal financial information as part of the application process. All legitimate job postings are on our official career site. Be cautious of offers from non-company email addresses or unsolicited contacts. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).
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At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace. We believe everyone deserves a fair shot at success and encourage candidates who are a strong match or close to it to apply. Visit careers.klaviyo.com to learn more about life at Klaviyo and how we empower creators to own their own destiny. Responsibilities
Oversee scheduling and calendar management for assigned executives, helping prioritize time and attendance. Manage the operational cadence of the organization to ensure pre-planning, meeting scheduling, and follow-up actions are completed for major initiatives. Attend meetings, take notes on action items, and follow up with content and deliverables; track and help drive completion of key deliverables and follow-up on outstanding items. Organize, execute and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events). May facilitate and lead org-wide employee meetings. Organize and handle time-sensitive, confidential information with discretion and ensure required actions are addressed timely. Complete travel arrangements and expense reports for supported executives. Partner with other Executive Business Partners to ensure cross-functional alignment on projects, milestones and internal events. Take initiative on researching, implementing and improving systems and processes; own small projects as they arise. Who You Are
Experience managing executive calendars, coordinating complex travel, and handling budgets and expenses. Excellent verbal and written communication skills and the ability to influence and communicate with all levels of the organization. Ability to exercise discretion and handle highly confidential information with integrity. Strong time management, prioritization and multitasking abilities in a fast-paced environment; exceptional organizational skills and attention to detail. Proactive in anticipating the needs of the people you support and in obtaining necessary information to execute projects successfully. Highly collaborative with a team-first mentality; experience partnering with stakeholders on multiple projects. Strong relationship management skills and the ability to build a network across the company. Self-starter who can operate independently, move quickly between tasks, and creatively solve problems to achieve win-win outcomes. Experience with event logistics, especially in a project manager capacity. Proficient in Google Suite, Slack, Zoom and other communication tools. Open to constructive feedback to level up skills and knowledge. Education and Experience
5+ years in an administrative support role at VP level or higher. Experience in fast-paced, hyper-growth, scaling high-tech companies. High school diploma or equivalent. Legal and Compliance Notes
We use Covey as part of our hiring and/or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. We began using Covey Scout for Inbound on April 3, 2025. See the independent bias audit report covering our use of Covey here. Massachusetts Applicants
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment. An employer who violates this law shall be subject to penalties. Compensation and Benefits
Our salary range reflects the cost of labor across various U.S. locations. In addition to base salary, total compensation may include an annual cash bonus plan, variable compensation (OTE for sales and customer success roles), equity, sign-on payments, and a comprehensive benefits package. Please visit Klaviyo Rewards to learn more about our Total Rewards. Your recruiter can provide salary/OTE details for your location during the hiring process. Base Pay Range For US Locations: $80,000 — $120,000 USD Get to Know Klaviyo
We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable. We seek remarkable, collaborative teammates who will stay focused on delighting customers. AI fluency includes responsible use of AI, privacy, security, bias awareness, and human-in-the-loop. We provide accommodations as needed. Klaviyo is committed to equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion, age, sex, gender identity, sexual orientation, disability, veteran status, marital status, criminal history, genetics, or any other protected characteristic. IMPORTANT NOTICE: We will never ask for payment or personal financial information as part of the application process. All legitimate job postings are on our official career site. Be cautious of offers from non-company email addresses or unsolicited contacts. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).
#J-18808-Ljbffr