Klaviyo Inc.
Overview
Klaviyo is seeking a pro-active, highly organized, collaborative, and resourceful Executive Business Partner (EBP) to provide business and administrative support to our Engineering Team. The EBP will act as an extension of their leaders to maximize efficiency and effectiveness by ensuring the organization’s operational cadence is clear and by managing up and downstream to ensure deliverables are met timely and accurately. Responsibilities include calendaring/scheduling, preparing agendas, travel arrangements, and managing special projects such as organizing employee meetings and events, recognition incentives, and employee engagement initiatives.
How You’ll Make a Difference
Oversees scheduling and calendar management for assigned executives, including prioritizing time and attendance with executives.
Manages the operational cadence of the organization to ensure pre-planning, meeting scheduling, and follow-up action items and communication cascades are completed for major business initiatives throughout the year.
Attends meetings, takes notes on action items, and follows up with content and deliverables as needed. Tracks and drives completion of key deliverables and follow up on outstanding items.
Organizes, executes, and assists with team activities (staff meeting agendas, on-sites/off-sites, team social events). May facilitate and lead org-wide employee meetings.
Organizes, prioritizes and appropriately handles time-sensitive, confidential information and ensures action required is addressed in a timely manner.
Completes travel arrangements and expense reimbursement reports for the executives supported.
Partners with other Executive Business Partners to ensure cross-functional alignment on projects, milestones, and internal events.
Takes initiative on researching, implementing, and improving systems and processes. Owns small projects as they arise.
Who You Are
Experience managing executive level calendars, coordinating complex travel arrangements, and handling budgets and expenses.
Excellent verbal and written communication skills, ability to influence, and ability to communicate with all levels of the organization.
Ability to exercise complete discretion and handle highly confidential information with integrity.
Proven time management skills with the ability to prioritize and handle multiple tasks in a fast-paced environment. Exceptional organizational skills and attention to detail.
Highly proactive in anticipating the needs of the people supported and in obtaining the information needed to execute projects.
Highly collaborative with a team-first mentality; experience partnering with key stakeholders on multiple projects.
Strong relationship management skills and the ability to build a personal network across the company and work with a variety of personalities.
Self-starter who can operate independently and move quickly between tasks; creative problem solver seeking win-win solutions.
Experience with event logistics, especially in a project manager capacity.
Highly adept in Google Suite, Slack, Zoom, and other communication technologies.
Proactively seek and implement constructive feedback to level up skills and knowledge.
Education and Experience
5+ years in an administrative support role at VP level or higher.
Experience working in fast-paced, hyper-growth, scaling high-tech companies.
High school diploma or equivalent.
We use Covey as part of our hiring and/or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate-submitted applications. Covey Scout for Inbound was begun on April 3, 2025. Please see the independent bias audit report covering our use of Covey here.
Massachusetts Applicants:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment. An employer who violates this law may be subject to penalties.
Our salary range reflects the cost of labor across various U.S. geographic markets. The base salary offered for this position is determined by several factors, including the applicant’s job-related skills, relevant experience, education or training, and work location. In addition to base salary, total compensation may include participation in the company’s annual cash bonus plan, variable compensation (OTE for sales and customer success roles), equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits. Please visit Klaviyo Rewards to learn about our Total Rewards package. Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process.
Base Pay Range For US Locations:
$80,000 — $120,000 USD
Get to Know Klaviyo
We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable. We seek remarkable creators—ambitious and collaborative teammates focused on delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.
AI fluency at Klaviyo includes responsible use of AI (privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed.
Klaviyo is committed to equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex, gender identity, sexual orientation, disability, veteran status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by law.
IMPORTANT NOTICE: We will never ask for payment, bank details, or personal financial information as part of the application process. All legitimate job postings are on our official career site. Be cautious of offers from non-company email addresses or unsolicited contacts.
By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).
This role is based out of Boston, MA and requires a weekly in-office hybrid component (3 days on site). Are you based in the Boston area or willing to relocate? Please note questions below regarding work authorization and sponsorship.
US Voluntary Demographic Questionnaire
We strive to be a diverse company and ask for optional information to improve our recruiting processes. All information is confidential, anonymized, and reviewed quarterly in aggregate. Participation is voluntary.
Enter the verification code and complete the security check to submit your application.
#J-18808-Ljbffr
How You’ll Make a Difference
Oversees scheduling and calendar management for assigned executives, including prioritizing time and attendance with executives.
Manages the operational cadence of the organization to ensure pre-planning, meeting scheduling, and follow-up action items and communication cascades are completed for major business initiatives throughout the year.
Attends meetings, takes notes on action items, and follows up with content and deliverables as needed. Tracks and drives completion of key deliverables and follow up on outstanding items.
Organizes, executes, and assists with team activities (staff meeting agendas, on-sites/off-sites, team social events). May facilitate and lead org-wide employee meetings.
Organizes, prioritizes and appropriately handles time-sensitive, confidential information and ensures action required is addressed in a timely manner.
Completes travel arrangements and expense reimbursement reports for the executives supported.
Partners with other Executive Business Partners to ensure cross-functional alignment on projects, milestones, and internal events.
Takes initiative on researching, implementing, and improving systems and processes. Owns small projects as they arise.
Who You Are
Experience managing executive level calendars, coordinating complex travel arrangements, and handling budgets and expenses.
Excellent verbal and written communication skills, ability to influence, and ability to communicate with all levels of the organization.
Ability to exercise complete discretion and handle highly confidential information with integrity.
Proven time management skills with the ability to prioritize and handle multiple tasks in a fast-paced environment. Exceptional organizational skills and attention to detail.
Highly proactive in anticipating the needs of the people supported and in obtaining the information needed to execute projects.
Highly collaborative with a team-first mentality; experience partnering with key stakeholders on multiple projects.
Strong relationship management skills and the ability to build a personal network across the company and work with a variety of personalities.
Self-starter who can operate independently and move quickly between tasks; creative problem solver seeking win-win solutions.
Experience with event logistics, especially in a project manager capacity.
Highly adept in Google Suite, Slack, Zoom, and other communication technologies.
Proactively seek and implement constructive feedback to level up skills and knowledge.
Education and Experience
5+ years in an administrative support role at VP level or higher.
Experience working in fast-paced, hyper-growth, scaling high-tech companies.
High school diploma or equivalent.
We use Covey as part of our hiring and/or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate-submitted applications. Covey Scout for Inbound was begun on April 3, 2025. Please see the independent bias audit report covering our use of Covey here.
Massachusetts Applicants:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment. An employer who violates this law may be subject to penalties.
Our salary range reflects the cost of labor across various U.S. geographic markets. The base salary offered for this position is determined by several factors, including the applicant’s job-related skills, relevant experience, education or training, and work location. In addition to base salary, total compensation may include participation in the company’s annual cash bonus plan, variable compensation (OTE for sales and customer success roles), equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits. Please visit Klaviyo Rewards to learn about our Total Rewards package. Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process.
Base Pay Range For US Locations:
$80,000 — $120,000 USD
Get to Know Klaviyo
We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable. We seek remarkable creators—ambitious and collaborative teammates focused on delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.
AI fluency at Klaviyo includes responsible use of AI (privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed.
Klaviyo is committed to equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex, gender identity, sexual orientation, disability, veteran status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by law.
IMPORTANT NOTICE: We will never ask for payment, bank details, or personal financial information as part of the application process. All legitimate job postings are on our official career site. Be cautious of offers from non-company email addresses or unsolicited contacts.
By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).
This role is based out of Boston, MA and requires a weekly in-office hybrid component (3 days on site). Are you based in the Boston area or willing to relocate? Please note questions below regarding work authorization and sponsorship.
US Voluntary Demographic Questionnaire
We strive to be a diverse company and ask for optional information to improve our recruiting processes. All information is confidential, anonymized, and reviewed quarterly in aggregate. Participation is voluntary.
Enter the verification code and complete the security check to submit your application.
#J-18808-Ljbffr