Alliant International University
Senior Payroll Specialist
Alliant International University, San Diego, California, United States, 92189
Overview
Join to apply for the
Senior Payroll Specialist
role at
Alliant International University . The Payroll Specialist is responsible for accurately and efficiently managing the university’s payroll processes, ensuring compliance with federal, state, and local regulations. This role oversees both a semi-monthly payroll for exempt employees and a bi-weekly payroll for non-exempt employees, including adjunct professors, totaling approximately 800 employees across multiple states. The Payroll Specialist will serve as the primary point of contact for payroll inquiries and will work closely with HR, Finance, and departmental leadership to maintain payroll accuracy and integrity. This position will act as liaison with third-party payroll processors.
Benefits
Benefits Plans Include:
Medical/Prescription, Dental, Vision, Health Care & Dependent Care Flexible Spending Accounts, Voluntary Life and AD&D, Voluntary Benefit Plans: Accident, Critical Illness, or Hospital Indemnity Insurance, Legal Plan, Transportation Spending Account, Employee Tuition Waiver.
Minimum Qualifications
Education:
Bachelor’s degree in Accounting, Finance, Business Administration, or related field; or equivalent payroll experience. Experience:
Experience processing payroll for adjunct faculty or academic staff. Familiarity with benefit deductions and payroll-tax reconciliations. Certifications, Licenses, etc.:
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC). Skills: Accuracy and attention to detail. Strong analytical and problem-solving skills. Excellent communication and customer service skills. Ability to manage multiple priorities and deadlines. Team-oriented mindset with ability to collaborate across departments.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Process and administer bi-weekly (non-exempt) and semi-monthly (exempt) payroll cycles, ensuring accuracy, timeliness, and compliance. Maintain and update payroll records, including earnings, deductions, taxes, direct deposits, and adjustments. Audit payroll data for accuracy (hours worked, overtime, stipends, and faculty pay for adjunct professors). Partner with departments to ensure accurate employee data entry (new hires, terminations, salary changes, leave adjustments). Ensure compliance with federal, state, and local payroll laws, wage and hour regulations, and university policies. Prepare and reconcile payroll reports, including earnings summaries, tax withholdings, and deductions. Collaborate with Finance and OPC on payroll-related journal entries, reconciliations, and audits. Respond to employee inquiries regarding payroll, with a high level of professionalism and confidentiality. Assist third-party payroll processor with year-end payroll activities, including W-2 preparation and reporting. Stay current on payroll best practices, compliance changes, and system updates in UKG.
Supervisory and Contacts
Supervisory Responsibility:
Direct Reports: None; Indirect Reports: None. Contact Responsibility:
Internal: Interacts with supervisor and colleagues across departments to support students and department goals. External: Interacts with prospective students, partners, and community organizations to develop a business portfolio.
Work Location, Hours & Travel
Primary Work Location & Hours:
Hybrid 4 (Four days in the office, one day remote); M-F, 9:00 AM – 4:30 PM. Travel: None.
Seniorities and Employment Type
Mid-Senior level Full-time Job function: Education Industries: Higher Education
Note: This posting may include excerpts from job descriptions and recruitment materials. Referrals increase your chances of interviewing at Alliant International University. Medical insurance, Vision insurance, and Tuition assistance are among inferred benefits. Get notified when a new job is posted.
#J-18808-Ljbffr
Join to apply for the
Senior Payroll Specialist
role at
Alliant International University . The Payroll Specialist is responsible for accurately and efficiently managing the university’s payroll processes, ensuring compliance with federal, state, and local regulations. This role oversees both a semi-monthly payroll for exempt employees and a bi-weekly payroll for non-exempt employees, including adjunct professors, totaling approximately 800 employees across multiple states. The Payroll Specialist will serve as the primary point of contact for payroll inquiries and will work closely with HR, Finance, and departmental leadership to maintain payroll accuracy and integrity. This position will act as liaison with third-party payroll processors.
Benefits
Benefits Plans Include:
Medical/Prescription, Dental, Vision, Health Care & Dependent Care Flexible Spending Accounts, Voluntary Life and AD&D, Voluntary Benefit Plans: Accident, Critical Illness, or Hospital Indemnity Insurance, Legal Plan, Transportation Spending Account, Employee Tuition Waiver.
Minimum Qualifications
Education:
Bachelor’s degree in Accounting, Finance, Business Administration, or related field; or equivalent payroll experience. Experience:
Experience processing payroll for adjunct faculty or academic staff. Familiarity with benefit deductions and payroll-tax reconciliations. Certifications, Licenses, etc.:
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC). Skills: Accuracy and attention to detail. Strong analytical and problem-solving skills. Excellent communication and customer service skills. Ability to manage multiple priorities and deadlines. Team-oriented mindset with ability to collaborate across departments.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Process and administer bi-weekly (non-exempt) and semi-monthly (exempt) payroll cycles, ensuring accuracy, timeliness, and compliance. Maintain and update payroll records, including earnings, deductions, taxes, direct deposits, and adjustments. Audit payroll data for accuracy (hours worked, overtime, stipends, and faculty pay for adjunct professors). Partner with departments to ensure accurate employee data entry (new hires, terminations, salary changes, leave adjustments). Ensure compliance with federal, state, and local payroll laws, wage and hour regulations, and university policies. Prepare and reconcile payroll reports, including earnings summaries, tax withholdings, and deductions. Collaborate with Finance and OPC on payroll-related journal entries, reconciliations, and audits. Respond to employee inquiries regarding payroll, with a high level of professionalism and confidentiality. Assist third-party payroll processor with year-end payroll activities, including W-2 preparation and reporting. Stay current on payroll best practices, compliance changes, and system updates in UKG.
Supervisory and Contacts
Supervisory Responsibility:
Direct Reports: None; Indirect Reports: None. Contact Responsibility:
Internal: Interacts with supervisor and colleagues across departments to support students and department goals. External: Interacts with prospective students, partners, and community organizations to develop a business portfolio.
Work Location, Hours & Travel
Primary Work Location & Hours:
Hybrid 4 (Four days in the office, one day remote); M-F, 9:00 AM – 4:30 PM. Travel: None.
Seniorities and Employment Type
Mid-Senior level Full-time Job function: Education Industries: Higher Education
Note: This posting may include excerpts from job descriptions and recruitment materials. Referrals increase your chances of interviewing at Alliant International University. Medical insurance, Vision insurance, and Tuition assistance are among inferred benefits. Get notified when a new job is posted.
#J-18808-Ljbffr