Senior Payroll Specialist

Overview

Alliant International University is a professional practice University committed to excellence in four areas: Education for Professional Practice, Scholarship, Multicultural and International Competence, and Community Engagement. The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations. Through its Mission, the University\'s goal is to equip students with the competencies they need to effectively practice in the professional setting, provide public benefit and make an impact in their communities by addressing major contemporary social issues. Mission:

Alliant International University prepares students for professional careers of service and leadership and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world. Vision:

An inclusive world empowered by Alliant alumni. IMPACT Values : Inclusion:

We value and engage the rich diversity of the Alliant community. Mentoring:

We provide guidance and create enabling environments for success. Passion:

We bring enthusiasm, creativity, and authenticity to our work. Accountability:

We act with integrity and responsibility in all we do. Communication:

We are responsive, transparent, and respectful in our interactions. Teamwork:

We collaborate to develop innovative solutions for our community.

Position Summary

Position Summary:

The Payroll Specialist is responsible for accurately and efficiently managing the university\'s payroll processes, ensuring compliance with federal, state, and local regulations. This role oversees both a semi-monthly payroll for exempt employees and a bi-weekly payroll for non-exempt employees, including adjunct professors, totaling approximately 800 employees across multiple states. The Payroll Specialist will serve as the primary point of contact for payroll inquiries and will work closely with HR, Finance, and departmental leadership to maintain payroll accuracy and integrity. This position will act as liaison with third-party payroll processors. Starting Salary:

$33.33 per hour ($65,000 annualized, Full-Time, Non-Exempt, 37.5 hour-work week). Benefits Plans Include:

Medical/Prescription, Dental, Vision, Health Care & Dependent Care Flexible Spending Accounts, Voluntary Life and AD&D, Voluntary Benefit Plans: Accident, Critical Illness, or Hospital Indemnity Insurance, Legal Plan, Transportation Spending Account, Employee Tuition Waiver. Minimum Qualifications

Education:

Bachelor\'s degree in Accounting, Finance, Business Administration, or related field; or equivalent payroll experience. Experience:

Experience processing payroll for adjunct faculty or academic staff. Familiarity with benefit deductions and payroll-tax reconciliations. Certifications, Licenses, etc.:

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC). Skills

Accuracy and attention to detail. Strong analytical and problem-solving skills. Excellent communication and customer service skills. Ability to manage multiple priorities and deadlines. Team-oriented mindset with ability to collaborate across departments. Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Process and administer bi-weekly (non-exempt) and semi-monthly (exempt) payroll cycles, ensuring accuracy, timeliness, and compliance. Maintain and update payroll records, including earnings, deductions, taxes, direct deposits, and adjustments. Audit payroll data for accuracy (hours worked, overtime, stipends, and faculty pay for adjunct professors). Partner with departments to ensure accurate employee data entry (new hires, terminations, salary changes, leave adjustments). Ensure compliance with federal, state, and local payroll laws, wage and hour regulations, and university policies. Prepare and reconcile payroll reports, including earnings summaries, tax withholdings, and deductions. Collaborate with Finance and OPC on payroll-related journal entries, reconciliations, and audits. Respond to employee inquiries regarding payroll, with a high level of professionalism and confidentiality. Assist third-party payroll processor with year-end payroll activities, including W-2 preparation and reporting. Stay current on payroll best practices, compliance changes, and system updates in UKG. Supervisory Responsibility:

Direct Reports: None; Indirect Reports: None. Contact Responsibility

Internal:

Interacts with supervisor to receive general direction and instruction and/or review of work results. Works closely with colleagues in multiple departments (e.g., Admissions, Marketing, Faculty, Program Directors and Deans, Career Services) to support students and department goals. External:

Interacts with prospective students to provide advice and support. Meets with decision-makers/leadership of partner, prospective partner, and community organizations to develop and maintain a business development portfolio. Location, Hours & Travel

Primary Work Location, Hours & Travel Requirements:

Office Location: San Diego Campus Work Modality: Hybrid 4 (Four days in the office, one day remote) Work Hours: M-F, 9:00 AM - 4:30 PM Travel: None Work Environment & Physical Requirements

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work environment may be in a standard office setting; field work varies by partnership but is usually indoors in meetings or seminars. Occasionally, may work in an outdoor environment. Frequently exposed to low to moderate noise, odors, temperature changes, and equipment with moving parts. Physical Requirements:

Regular sitting and mobility; continual communication in person and by telephone; regular keyboarding; regular reading of print and digital material; may lift and transfer materials up to 50 pounds. Compliance & Background

Compliance:

Responsible to perform all work in a manner that complies with organizational policies, applicable regulations, standards of professional performance, or other recognized requirements; participate in compliance activities and report issues as appropriate; perform duties in alignment with Alliant\'s Mission, Values, and Pillars where applicable. Background Check Requirements:

Employment is contingent upon successful completion of a background check (criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status or continued employment. Additional Information

Anti-Discrimination Policy:

Alliant prohibits unlawful discrimination, harassment or retaliation in its programs, services, activities, and employment practices on the basis of race, ethnicity, national origin, color, creed, religion, sex, age, marital status, disability, medical condition, pregnancy, veteran status, sexual orientation, gender identity or expression, or other protected characteristics. Alliant is an Equal Opportunity Employer and encourages diverse applicants. Applicants must be authorized to work in the United States; offers are contingent upon documentation of identity and work authorization in compliance with applicable law. Contact:

Applicants needing assistance may contact Human Resources at humanresources@alliant.edu or 858-635-4509. Notice at Collection (California):

This notice explains the collection and use of personal information for California Employees and Applicants. Governing Legislation:

Includes federal and California laws listed in the original description. Notice:

Alliant International University is a smoke and tobacco free environment. Company & Job ID:

Alliant International University, Inc. | Job ID: 283120

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