Veterans in Healthcare
Residency & Fellowship Program Administrator, Gerontology
Veterans in Healthcare, Boston, Massachusetts, us, 02298
Overview
Residency & Fellowship Program Administrator, Gerontology – Beth Israel Deaconess Medical Center. Location: Brookline, MA (hybrid after training). Based in the Gerontology Department. Job ID: JR83157. Date posted: 09/10/2025. Status: Regular, Full time, Day shift, Exempt.
Job Description The Residency & Fellowship Program Administrator will administer the medical residency and clinical fellowship programs for the department. They oversee credentialing and training compliance and act as a resource for program staff and program affiliates at other institutions.
Essential Responsibilities
Oversees the administration of all aspects of multiple Residency/Fellowship programs. Identifies strategies, objectives, and timetables for implementation, monitoring and evaluation. Assists in fiscal planning, oversees program expenditures, processes billing and monitors the budget according to accounting and department policies. (essential)
Provides cross coverage for administration of all of the department's Residency, Fellowship and Medical Student programs. Acts as a resource to staff who support the department's programs. Delegates and oversees additional responsibilities. (essential)
Oversees requirements for program compliance. Ensures that residents and fellows obtain mandatory state licenses and provides copies to affiliated/integrated institutions. Coordinates quality and patient safety training modules for compliance and OPPE (Ongoing Professional Practice Evaluation). (essential)
Coordinates all aspects of the recruitment process. Places and tracks advertisements to meet compliance requirements. Facilitates application/interview selection process; prepares itineraries. Processes required documentation including licenses, visas and credentialing. Coordinates onboarding. (essential)
Implements and maintains ACGME and other national regulatory agency requirements for graduate medical education programs. Submits required information in a timely fashion to maintain program accreditation. (essential)
Additional Responsibilities
Updates key stakeholders as necessary to reflect challenges and changing needs of the programs.
Develops and presents proposals and costing of residency/fellowship program developments for Director and leadership approval.
Manages advisory board/council or committee activities. Sets agendas, facilitates meetings and ensures goals and activities are realized.
Maintains records on all trainees in accordance with established requirements. Oversees the application process to secure new fellowship programs.
Develops and maintains call schedules for full-time residents and Chief resident service.
Oversees data collection and ensures the accuracy of program databases.
Maintains and applies knowledge of hospital policies including HR, Quality Assurance, Medical Records, and Legal departments as they relate to medical education programs.
Required Qualifications
High School Diploma required; Associate's degree preferred.
3-5 years related work experience required; experience in credentialing, medical education or program development and implementation preferred.
Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based applications; ability to produce complex documents, perform analysis and maintain databases.
Competencies
Decision Making: Ability to make decisions guided by general instructions and practices; may make recommendations for solving problems of moderate complexity.
Problem Solving: Ability to address varied problems using analysis and experience based on general precedents.
Independence of Action: Follows precedents and procedures; may set priorities; seeks assistance when needed; work progress is monitored by supervisor/manager.
Written Communications: Clear and effective written English communication with internal and external customers.
Oral Communications: Effective English communication with staff, patients, families and external customers.
Knowledge: Demonstrates working knowledge of standard concepts, practices, procedures and policies.
Team Work: Collaborates on small projects or work groups to improve workflows; affects multiple departments.
Customer Service: Delivers high level of professional service; remains calm in stressful situations.
Social/Environmental Requirements Work requires close attention to tasks; adaptable to changing priorities. No substantial exposure to adverse environmental conditions. Health care status: NHCW – No patient contact (may vary by department). Sensory and physical requirements apply as described, including sedentary work and occasional lifting.
Vaccination and Policies Beth Israel Lahey Health requires all staff to be vaccinated against influenza as a condition of employment. See policy for details.
EEO and Benefits Equal Opportunity Employer/Veterans/Disabled. More than 35,000 team members. We offer diverse opportunities and comprehensive benefits.
Related Opportunities Residency & Fellowship Program Administrator, Gerontology (Brookline/Boston, MA); Residency & Fellowship Program Coordinator, ObGyn; Residency & Fellowship Program Coordinator, Pulmonary. Learn more about Nursing, Benefits and Upcoming Events at BILH.
Application and Alerts Apply Now. Sign up for job alerts and join our Talent Community.
All information preserved from the original posting and formatted for accessibility. If you have questions about the role, contact the Recruiting team.
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Job Description The Residency & Fellowship Program Administrator will administer the medical residency and clinical fellowship programs for the department. They oversee credentialing and training compliance and act as a resource for program staff and program affiliates at other institutions.
Essential Responsibilities
Oversees the administration of all aspects of multiple Residency/Fellowship programs. Identifies strategies, objectives, and timetables for implementation, monitoring and evaluation. Assists in fiscal planning, oversees program expenditures, processes billing and monitors the budget according to accounting and department policies. (essential)
Provides cross coverage for administration of all of the department's Residency, Fellowship and Medical Student programs. Acts as a resource to staff who support the department's programs. Delegates and oversees additional responsibilities. (essential)
Oversees requirements for program compliance. Ensures that residents and fellows obtain mandatory state licenses and provides copies to affiliated/integrated institutions. Coordinates quality and patient safety training modules for compliance and OPPE (Ongoing Professional Practice Evaluation). (essential)
Coordinates all aspects of the recruitment process. Places and tracks advertisements to meet compliance requirements. Facilitates application/interview selection process; prepares itineraries. Processes required documentation including licenses, visas and credentialing. Coordinates onboarding. (essential)
Implements and maintains ACGME and other national regulatory agency requirements for graduate medical education programs. Submits required information in a timely fashion to maintain program accreditation. (essential)
Additional Responsibilities
Updates key stakeholders as necessary to reflect challenges and changing needs of the programs.
Develops and presents proposals and costing of residency/fellowship program developments for Director and leadership approval.
Manages advisory board/council or committee activities. Sets agendas, facilitates meetings and ensures goals and activities are realized.
Maintains records on all trainees in accordance with established requirements. Oversees the application process to secure new fellowship programs.
Develops and maintains call schedules for full-time residents and Chief resident service.
Oversees data collection and ensures the accuracy of program databases.
Maintains and applies knowledge of hospital policies including HR, Quality Assurance, Medical Records, and Legal departments as they relate to medical education programs.
Required Qualifications
High School Diploma required; Associate's degree preferred.
3-5 years related work experience required; experience in credentialing, medical education or program development and implementation preferred.
Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based applications; ability to produce complex documents, perform analysis and maintain databases.
Competencies
Decision Making: Ability to make decisions guided by general instructions and practices; may make recommendations for solving problems of moderate complexity.
Problem Solving: Ability to address varied problems using analysis and experience based on general precedents.
Independence of Action: Follows precedents and procedures; may set priorities; seeks assistance when needed; work progress is monitored by supervisor/manager.
Written Communications: Clear and effective written English communication with internal and external customers.
Oral Communications: Effective English communication with staff, patients, families and external customers.
Knowledge: Demonstrates working knowledge of standard concepts, practices, procedures and policies.
Team Work: Collaborates on small projects or work groups to improve workflows; affects multiple departments.
Customer Service: Delivers high level of professional service; remains calm in stressful situations.
Social/Environmental Requirements Work requires close attention to tasks; adaptable to changing priorities. No substantial exposure to adverse environmental conditions. Health care status: NHCW – No patient contact (may vary by department). Sensory and physical requirements apply as described, including sedentary work and occasional lifting.
Vaccination and Policies Beth Israel Lahey Health requires all staff to be vaccinated against influenza as a condition of employment. See policy for details.
EEO and Benefits Equal Opportunity Employer/Veterans/Disabled. More than 35,000 team members. We offer diverse opportunities and comprehensive benefits.
Related Opportunities Residency & Fellowship Program Administrator, Gerontology (Brookline/Boston, MA); Residency & Fellowship Program Coordinator, ObGyn; Residency & Fellowship Program Coordinator, Pulmonary. Learn more about Nursing, Benefits and Upcoming Events at BILH.
Application and Alerts Apply Now. Sign up for job alerts and join our Talent Community.
All information preserved from the original posting and formatted for accessibility. If you have questions about the role, contact the Recruiting team.
#J-18808-Ljbffr