Veterans in Healthcare
Residency & Fellowship Program Coordinator, Gerontology
Veterans in Healthcare, Boston, Massachusetts, us, 02298
Overview
Residency & Fellowship Program Coordinator, Gerontology — Beth Israel Deaconess Medical Center (Beth Israel Lahey Health). Location: Brookline, MA (hybrid work structure available after training). Job ID: JR83157 | Date posted: 09/10/2025 | Full time, Exempt, Day shift Responsibilities
Oversees the administration of all aspects of multiple Residency/Fellowship programs. Identifies strategies, objectives, and timetables for implementation, monitoring and evaluation of the programs. Assists in fiscal planning, oversees program expenditures, processes billing and monitors the budget according to accounting and department policies. (essential) Provides cross coverage for administration of all of the department\'s Residency, Fellowship and Medical Student programs. Acts as a resource to staff who support the department\'s programs. Delegates and oversees additional responsibilities. (essential) Oversees requirements for program compliance. Ensures that residents and fellows obtain mandatory state license and provides copies to affiliated/integrated institutions. Coordinates quality and patient safety training modules for compliance and OPPE (Ongoing Professional Practice Evaluation). (essential) Coordinates all aspects of the recruitment process. Places and tracks advertisements to meet compliance requirements. Facilitates application/interview selection process; prepares itineraries. Processes required documentation including licenses, visas and credentialing. Coordinates onboarding. (essential) Implements and maintains ACGME and other national regulatory agency requirements for graduate medical education programs. Submits required information in a timely fashion to maintain program accreditation. (essential) Additional Responsibilities
Updates key stakeholders as necessary to reflect challenges and changing needs of the programs. Develops and presents proposals and costing of residency/fellowship program developments for Director and leadership approval. Manages advisory board/council or committee activities. Sets agendas, facilitates meetings and ensures goals and activities are realized. Maintains records on all trainees in accordance with established requirements. Oversees the application process to secure new fellowship programs. Develops and maintains call schedules for full-time residents and Chief resident service. Oversees data collection and ensures the accuracy of program databases. Maintains and applies knowledge of hospital policies including HR, Quality Assurance, Medical Records, and Legal departments as they relate to medical education programs. Required Qualifications
High School Diploma required; Associate\'s degree preferred. 3-5 years related work experience required; Experience in credentialing, medical education or program development and implementation preferred. Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based applications; ability to produce complex documents, perform analysis and maintain databases. Competencies
Decision Making: Ability to make decisions guided by general instructions and practices; may recommend solutions for moderately complex problems. Problem Solving: Ability to address varied problems requiring analysis or interpretation based on observation and known precedents. Independence of Action: Follows precedents and procedures; prioritizes and organizes work within general guidelines; seeks assistance for difficult/unpredictable situations. Written Communications: Clear and effective written English with internal and external customers. Oral Communications: Clear and effective spoken English with medical center staff, patients, families and external customers. Knowledge: Demonstrates working knowledge of standard concepts, practices, procedures and policies. Team Work: Can lead small projects or work groups; promotes collaboration and improves workflows. Customer Service: Provides high-level service to patients, visitors, staff and external customers; remains calm in stressful situations. Social/Environmental & Health Status
Health Care Status: NHCW — No patient contact. Vaccination against influenza may be a requirement of employment. Sensory & Physical requirements described as part of the role; sedentary work with occasional lifting up to 10 pounds. Equal Opportunity Employer/Veterans/Disabled Why Join
Join a large health system with a focus on compassionate, personalized healthcare, and opportunities for career growth across a network of hospitals and facilities in Eastern Massachusetts and Southern New Hampshire.
#J-18808-Ljbffr
Residency & Fellowship Program Coordinator, Gerontology — Beth Israel Deaconess Medical Center (Beth Israel Lahey Health). Location: Brookline, MA (hybrid work structure available after training). Job ID: JR83157 | Date posted: 09/10/2025 | Full time, Exempt, Day shift Responsibilities
Oversees the administration of all aspects of multiple Residency/Fellowship programs. Identifies strategies, objectives, and timetables for implementation, monitoring and evaluation of the programs. Assists in fiscal planning, oversees program expenditures, processes billing and monitors the budget according to accounting and department policies. (essential) Provides cross coverage for administration of all of the department\'s Residency, Fellowship and Medical Student programs. Acts as a resource to staff who support the department\'s programs. Delegates and oversees additional responsibilities. (essential) Oversees requirements for program compliance. Ensures that residents and fellows obtain mandatory state license and provides copies to affiliated/integrated institutions. Coordinates quality and patient safety training modules for compliance and OPPE (Ongoing Professional Practice Evaluation). (essential) Coordinates all aspects of the recruitment process. Places and tracks advertisements to meet compliance requirements. Facilitates application/interview selection process; prepares itineraries. Processes required documentation including licenses, visas and credentialing. Coordinates onboarding. (essential) Implements and maintains ACGME and other national regulatory agency requirements for graduate medical education programs. Submits required information in a timely fashion to maintain program accreditation. (essential) Additional Responsibilities
Updates key stakeholders as necessary to reflect challenges and changing needs of the programs. Develops and presents proposals and costing of residency/fellowship program developments for Director and leadership approval. Manages advisory board/council or committee activities. Sets agendas, facilitates meetings and ensures goals and activities are realized. Maintains records on all trainees in accordance with established requirements. Oversees the application process to secure new fellowship programs. Develops and maintains call schedules for full-time residents and Chief resident service. Oversees data collection and ensures the accuracy of program databases. Maintains and applies knowledge of hospital policies including HR, Quality Assurance, Medical Records, and Legal departments as they relate to medical education programs. Required Qualifications
High School Diploma required; Associate\'s degree preferred. 3-5 years related work experience required; Experience in credentialing, medical education or program development and implementation preferred. Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based applications; ability to produce complex documents, perform analysis and maintain databases. Competencies
Decision Making: Ability to make decisions guided by general instructions and practices; may recommend solutions for moderately complex problems. Problem Solving: Ability to address varied problems requiring analysis or interpretation based on observation and known precedents. Independence of Action: Follows precedents and procedures; prioritizes and organizes work within general guidelines; seeks assistance for difficult/unpredictable situations. Written Communications: Clear and effective written English with internal and external customers. Oral Communications: Clear and effective spoken English with medical center staff, patients, families and external customers. Knowledge: Demonstrates working knowledge of standard concepts, practices, procedures and policies. Team Work: Can lead small projects or work groups; promotes collaboration and improves workflows. Customer Service: Provides high-level service to patients, visitors, staff and external customers; remains calm in stressful situations. Social/Environmental & Health Status
Health Care Status: NHCW — No patient contact. Vaccination against influenza may be a requirement of employment. Sensory & Physical requirements described as part of the role; sedentary work with occasional lifting up to 10 pounds. Equal Opportunity Employer/Veterans/Disabled Why Join
Join a large health system with a focus on compassionate, personalized healthcare, and opportunities for career growth across a network of hospitals and facilities in Eastern Massachusetts and Southern New Hampshire.
#J-18808-Ljbffr