Children's National Medical Center
CNHF Associate Director Special Events
Children's National Medical Center, Silver Spring, Maryland, United States, 20900
Overview
CNHF Associate Director Special Events - (250002NC)
The Associate Director, Special Events reports to the Director, Special Events and is responsible for overall management of the White Hat Gala, a $2M+ signature event. This includes setting revenue targets, managing event production, and cultivating key stakeholder relationships to maximize philanthropic support. The role demands exceptional leadership, creativity, and the capacity to manage multiple priorities in a fast-paced, dynamic environment. The Associate Director will also manage all logistics with internal and external stakeholders for the hospital professorship installations, evenings of awareness, and a newly formed philanthropic and volunteer committee. The successful candidate will have strong organization, project management, and communication skills.
Responsibilities Event Management
Manage assigned events, from logistics planning through execution with an emphasis on brand-building, cost efficiency, relationship management, donor experience and fundraising growth; collaborate with vendors, peers, and external stakeholders to execute successful fundraising events.
Create and maintain expense budgets with detailed accuracy; prepare monthly forecasts and projections for expenses.
Develop and maintain an extensive network of vendor contacts, facilitate event coordination, create RFPs as required, and make vendor recommendations and decisions.
Negotiate and finalize vendor contracts and process all contracts and payments. With oversight from supervisor, negotiate financial terms and authorize expenditures.
Evaluate existing processes and champion new ones to improve financial reporting, efficiency, event protocols, and post-event donor cultivation and stewardship to increase ROI.
Collaboration and Communication
Partner with special event fundraising leads to create best-in-class live event experiences that exceed expectations of co-chairs, committee members, and board members.
Coordinate with major & principal gift officers, Corporate Partnerships, Annual Giving, CMN, and other Foundation teams to plan and execute cultivation and stewardship events.
Collaborate with internal teams (marketing & communications, data services, major & principal gifts) to coordinate related event details.
Manage the volunteer staffing program for all events, including recruitment, defining roles, timelines, pre-event briefings and coordination, and post-event stewardship for volunteers.
Organizational Accountabilities
Organizational Commitment/Identification:
Anticipate and respond to customer needs; follow up until needs are met.
Teamwork/Communication:
Demonstrate collaborative and respectful behavior; partner with all team members to achieve goals; be receptive to others’ ideas.
Performance Improvement/Problem-solving:
Contribute to a positive work environment; demonstrate flexibility and willingness to change; identify opportunities to improve processes; make appropriate decisions with sound judgment.
Cost Management/Financial Responsibility:
Use resources efficiently; seek less costly methods where possible.
Safety:
Speak up on unsafe behavior or performance; verify information for decision making; maintain clear, timely communication; promote safety for patients, families, visitors and staff; practice Stop, Think, Act and Review to self-check performance.
Qualifications Minimum Education
Bachelor's Degree (Required)
Minimum Work Experience
6 years (Required)
Required Skills/Knowledge
Strong written and verbal communication skills (including phone skills such as warm tone, good speaking cadence, clear and articulate speech)
Effective interpersonal skills that demonstrate poise, tact, patience, and courtesy
Exceptional attention to detail and ability to manage time and task completion effectively
Must demonstrate initiative, energy, confidence, strong donor service attitude, and willingness to contribute to a teamwork-driven environment
High levels of professionalism, compassion, creativity and integrity
Proven experience in successfully building and cultivating donor relationships
A willingness to work collaboratively to produce fundraising strategies and tactics
Proven sense for developing tactics to meet goals and objectives
Required Licenses and Certifications
CMP (Preferred)
Functional Accountabilities
Event Management
Manage assigned events, from logistics planning through execution with an emphasis on brand-building, cost efficiency, relationship management, donor experience and fundraising growth; work with vendors, peers, and external stakeholders to execute successful and impactful fundraising events.
Create and maintain expense budgets with an exceptional level of detail and accuracy; prepare monthly forecasts and projections for expenses.
Develop and maintain an extensive network of vendor contacts to facilitate event coordination. Create RFPs as required and make recommendations and decisions for vendor selection.
Negotiate and solidify vendor contracts and process all contracts and payments. With oversight from supervisor, negotiate financial terms and authorize expenditures.
Evaluate existing processes and champion new processes to create improved financial reporting, greater efficiencies, more streamlined event protocols and a high level of post-event engagement to further donor cultivation and stewardship and increase ROI.
Primary Location Maryland-Silver Spring
Work Locations Inventa Towers 1 Inventa Place Silver Spring 20910
Job Non-Clinical Professional
Organization Position Status: R (Regular) - FT - Full-Time
Shift: Day
Work Schedule: 9-5
Job Posting Sep 26, 2025, 11:00:06 PM
Full-Time Salary Range 73070.4 - 121804.8
Equal Opportunity Employer statement and related notices have been kept as originally provided, including references to non-discrimination and drug-free workplace policies.
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The Associate Director, Special Events reports to the Director, Special Events and is responsible for overall management of the White Hat Gala, a $2M+ signature event. This includes setting revenue targets, managing event production, and cultivating key stakeholder relationships to maximize philanthropic support. The role demands exceptional leadership, creativity, and the capacity to manage multiple priorities in a fast-paced, dynamic environment. The Associate Director will also manage all logistics with internal and external stakeholders for the hospital professorship installations, evenings of awareness, and a newly formed philanthropic and volunteer committee. The successful candidate will have strong organization, project management, and communication skills.
Responsibilities Event Management
Manage assigned events, from logistics planning through execution with an emphasis on brand-building, cost efficiency, relationship management, donor experience and fundraising growth; collaborate with vendors, peers, and external stakeholders to execute successful fundraising events.
Create and maintain expense budgets with detailed accuracy; prepare monthly forecasts and projections for expenses.
Develop and maintain an extensive network of vendor contacts, facilitate event coordination, create RFPs as required, and make vendor recommendations and decisions.
Negotiate and finalize vendor contracts and process all contracts and payments. With oversight from supervisor, negotiate financial terms and authorize expenditures.
Evaluate existing processes and champion new ones to improve financial reporting, efficiency, event protocols, and post-event donor cultivation and stewardship to increase ROI.
Collaboration and Communication
Partner with special event fundraising leads to create best-in-class live event experiences that exceed expectations of co-chairs, committee members, and board members.
Coordinate with major & principal gift officers, Corporate Partnerships, Annual Giving, CMN, and other Foundation teams to plan and execute cultivation and stewardship events.
Collaborate with internal teams (marketing & communications, data services, major & principal gifts) to coordinate related event details.
Manage the volunteer staffing program for all events, including recruitment, defining roles, timelines, pre-event briefings and coordination, and post-event stewardship for volunteers.
Organizational Accountabilities
Organizational Commitment/Identification:
Anticipate and respond to customer needs; follow up until needs are met.
Teamwork/Communication:
Demonstrate collaborative and respectful behavior; partner with all team members to achieve goals; be receptive to others’ ideas.
Performance Improvement/Problem-solving:
Contribute to a positive work environment; demonstrate flexibility and willingness to change; identify opportunities to improve processes; make appropriate decisions with sound judgment.
Cost Management/Financial Responsibility:
Use resources efficiently; seek less costly methods where possible.
Safety:
Speak up on unsafe behavior or performance; verify information for decision making; maintain clear, timely communication; promote safety for patients, families, visitors and staff; practice Stop, Think, Act and Review to self-check performance.
Qualifications Minimum Education
Bachelor's Degree (Required)
Minimum Work Experience
6 years (Required)
Required Skills/Knowledge
Strong written and verbal communication skills (including phone skills such as warm tone, good speaking cadence, clear and articulate speech)
Effective interpersonal skills that demonstrate poise, tact, patience, and courtesy
Exceptional attention to detail and ability to manage time and task completion effectively
Must demonstrate initiative, energy, confidence, strong donor service attitude, and willingness to contribute to a teamwork-driven environment
High levels of professionalism, compassion, creativity and integrity
Proven experience in successfully building and cultivating donor relationships
A willingness to work collaboratively to produce fundraising strategies and tactics
Proven sense for developing tactics to meet goals and objectives
Required Licenses and Certifications
CMP (Preferred)
Functional Accountabilities
Event Management
Manage assigned events, from logistics planning through execution with an emphasis on brand-building, cost efficiency, relationship management, donor experience and fundraising growth; work with vendors, peers, and external stakeholders to execute successful and impactful fundraising events.
Create and maintain expense budgets with an exceptional level of detail and accuracy; prepare monthly forecasts and projections for expenses.
Develop and maintain an extensive network of vendor contacts to facilitate event coordination. Create RFPs as required and make recommendations and decisions for vendor selection.
Negotiate and solidify vendor contracts and process all contracts and payments. With oversight from supervisor, negotiate financial terms and authorize expenditures.
Evaluate existing processes and champion new processes to create improved financial reporting, greater efficiencies, more streamlined event protocols and a high level of post-event engagement to further donor cultivation and stewardship and increase ROI.
Primary Location Maryland-Silver Spring
Work Locations Inventa Towers 1 Inventa Place Silver Spring 20910
Job Non-Clinical Professional
Organization Position Status: R (Regular) - FT - Full-Time
Shift: Day
Work Schedule: 9-5
Job Posting Sep 26, 2025, 11:00:06 PM
Full-Time Salary Range 73070.4 - 121804.8
Equal Opportunity Employer statement and related notices have been kept as originally provided, including references to non-discrimination and drug-free workplace policies.
#J-18808-Ljbffr