The Johns Hopkins University
Grants & Contracts Manager - 118928
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Grants & Contracts Manager
at The Data Science and AI Institute
Overview The Data Science and AI Institute is seeking a Grants & Contracts Manager who will be responsible for all activities related to sponsored projects within the institute/centers. The ideal candidate will oversee pre-award, post-award and closeout activities for a variety of grants/contracts, with varying levels of complexity. The Manager will supervise a team of two or more professionals and para-professional staff and will serve as the first point of contact and resource for faculty and analysts in budgeting for grant submissions to federal, private, foundation and commercial sponsors. The role includes providing instruction on applicable protocols, regulations and guidelines pertinent to the agency or university.
Responsibilities
Oversee pre-award and post-award activities for the DSAI portfolio, including proposal development, subawards, budgeting, cost transfers, account reconciliation, and reporting.
Coordinate grant closeout processes and ensure accurate interpretation of grant terms and conditions in line with university and sponsor guidelines.
Serve as liaison to PIs, Co-Is and administrative staff to ensure timely and accurate performance of required tasks; prepare grant proposals and budgets for review.
Provide guidance on budgets, budgets tracking systems, SAP reports, variances, and forecasting of expenditures; oversee account maintenance for institute funds and subawards.
Coordinate with the Sponsored Projects Office, Office of Research Administration and related units for submissions and approvals.
Review and approve post-award tasks such as budget distribution, account reconciliation, e-forms, effort reporting, cost transfers, and subcontract paperwork.
Provide leadership, training and supervision to Grants & Contracts Analysts, Specialists, Coordinators and other staff; cross-train team members as needed.
Ensure compliance with sponsor guidelines, internal protocols, conflicts of interest, and other regulatory requirements; prepare and present sponsored funding reports as needed.
Maintain ongoing updates and communications regarding grants and contracts with faculty and leadership.
Qualifications
Bachelor's Degree
Five years of related experience in sponsored research or financial positions, preferably in an academic or medical setting; two years in a lead or supervisory capacity with extensive supervisory responsibilities or demonstrated leadership in grants and contracts.
Additional education may substitute for required experience; equivalency rules apply as per Johns Hopkins University guidelines.
Successful completion of the Research Administration Training program (18–24 months) is equivalent to three years of relevant experience; if not completed, no additional experience is applied.
Special Skills/Knowledge
Strong knowledge of accounting and budgeting theory and practice; familiarity with Johns Hopkins University financial systems preferred.
Ability to provide leadership, management and training to a sponsored research team; strong communication and discretion; ability to handle multiple tasks and deadlines.
In-depth knowledge of external federal guidelines for grants and contracts (NIH, NSF, DOD, NASA, DOE, etc.).
Proficiency with Excel, Access and Word; familiarity with university online budget/purchasing systems preferred.
Supervisory Responsibility
Two to four staff members (e.g., Budget Specialists, Grants & Contracts Specialists, Analysts and Sr. Analysts).
Budget Authority
May oversee a team with portfolios exceeding $30 million.
Additional Information
Hybrid work arrangement: On-site 2-3 days a week at Homewood Campus.
Location: Johns Hopkins University, Whiting School of Engineering, MINDS Institute.
FLSA: Exempt; Schedule: Mon–Fri, 8:00 am–4:30 pm.
Equal Opportunity and Compliance This position is subject to pre-employment background checks and Johns Hopkins University’s policies on diversity, equity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Government and university compliance guidelines apply; references to the EEO policy and related resources are included in the original posting where applicable.
Note: This description is for the Grants & Contracts Manager role at the Data Science and AI Institute and reflects the key responsibilities, qualifications, and conditions of employment. Salary range and benefits are as provided by the employer and may vary by location and experience.
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at The Data Science and AI Institute
Overview The Data Science and AI Institute is seeking a Grants & Contracts Manager who will be responsible for all activities related to sponsored projects within the institute/centers. The ideal candidate will oversee pre-award, post-award and closeout activities for a variety of grants/contracts, with varying levels of complexity. The Manager will supervise a team of two or more professionals and para-professional staff and will serve as the first point of contact and resource for faculty and analysts in budgeting for grant submissions to federal, private, foundation and commercial sponsors. The role includes providing instruction on applicable protocols, regulations and guidelines pertinent to the agency or university.
Responsibilities
Oversee pre-award and post-award activities for the DSAI portfolio, including proposal development, subawards, budgeting, cost transfers, account reconciliation, and reporting.
Coordinate grant closeout processes and ensure accurate interpretation of grant terms and conditions in line with university and sponsor guidelines.
Serve as liaison to PIs, Co-Is and administrative staff to ensure timely and accurate performance of required tasks; prepare grant proposals and budgets for review.
Provide guidance on budgets, budgets tracking systems, SAP reports, variances, and forecasting of expenditures; oversee account maintenance for institute funds and subawards.
Coordinate with the Sponsored Projects Office, Office of Research Administration and related units for submissions and approvals.
Review and approve post-award tasks such as budget distribution, account reconciliation, e-forms, effort reporting, cost transfers, and subcontract paperwork.
Provide leadership, training and supervision to Grants & Contracts Analysts, Specialists, Coordinators and other staff; cross-train team members as needed.
Ensure compliance with sponsor guidelines, internal protocols, conflicts of interest, and other regulatory requirements; prepare and present sponsored funding reports as needed.
Maintain ongoing updates and communications regarding grants and contracts with faculty and leadership.
Qualifications
Bachelor's Degree
Five years of related experience in sponsored research or financial positions, preferably in an academic or medical setting; two years in a lead or supervisory capacity with extensive supervisory responsibilities or demonstrated leadership in grants and contracts.
Additional education may substitute for required experience; equivalency rules apply as per Johns Hopkins University guidelines.
Successful completion of the Research Administration Training program (18–24 months) is equivalent to three years of relevant experience; if not completed, no additional experience is applied.
Special Skills/Knowledge
Strong knowledge of accounting and budgeting theory and practice; familiarity with Johns Hopkins University financial systems preferred.
Ability to provide leadership, management and training to a sponsored research team; strong communication and discretion; ability to handle multiple tasks and deadlines.
In-depth knowledge of external federal guidelines for grants and contracts (NIH, NSF, DOD, NASA, DOE, etc.).
Proficiency with Excel, Access and Word; familiarity with university online budget/purchasing systems preferred.
Supervisory Responsibility
Two to four staff members (e.g., Budget Specialists, Grants & Contracts Specialists, Analysts and Sr. Analysts).
Budget Authority
May oversee a team with portfolios exceeding $30 million.
Additional Information
Hybrid work arrangement: On-site 2-3 days a week at Homewood Campus.
Location: Johns Hopkins University, Whiting School of Engineering, MINDS Institute.
FLSA: Exempt; Schedule: Mon–Fri, 8:00 am–4:30 pm.
Equal Opportunity and Compliance This position is subject to pre-employment background checks and Johns Hopkins University’s policies on diversity, equity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Government and university compliance guidelines apply; references to the EEO policy and related resources are included in the original posting where applicable.
Note: This description is for the Grants & Contracts Manager role at the Data Science and AI Institute and reflects the key responsibilities, qualifications, and conditions of employment. Salary range and benefits are as provided by the employer and may vary by location and experience.
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