The Johns Hopkins University
Grants & Contracts Manager
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Overview
The Data Science and AI Institute is seeking a
Grants & Contracts Manager
who will be responsible for all activities related to the sponsored projects within the institute/centers. The ideal candidate will oversee the pre-award, post-award and closeout activities for a variety of grants/contracts, with varying levels of complexity. This role also manages a team of two or more professional and para-professional level positions. The Manager serves as the first point of contact and resource guide for the faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency/or university. This position will assist the Sr. Financial Manager to oversee pre- and post-award activities for DSAI, including proposal development, maintaining subawards, providing account balances and spending projections, budget allocation, cost transfers, account reconciliation and reporting, p-card approvals, preparation and review of grant and contract proposals, and guidance on grant terms and conditions including university and grant guidelines. It will work directly with project PIs, Co-Is and administrative staff to ensure effective, accurate and timely performance of required tasks. Interactions are primarily with DSAI faculty, staff, and other department collaborators in a support role. Faculty interactions will include preparing grant proposal submissions, quarterly budget review meetings and projections. After sufficient training, day-to-day tasks will be executed independently with help from other finance team members as needed. The position will review work by other finance team members, interpret policies, and cross-train others. The role oversees the DSAI portfolio of grants which may include sponsors such as NSF, DoD (ARO, ONR, AFOSR, DTRA), DOE, DARPA, NASA, NIH, as well as industry partnerships, foundations, collaborations with National Labs and internal funds. It is responsible for tracking expenditures, budget allocations, subawards, and account maintenance, and for grant closeout across the DSAI portfolio. Job Scope/Complexity
Provide broad guidance on protocols, regulations and guidelines to PIs and other professionals within and outside the University. Offer guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators. Work closely with faculty and staff on complex awards and submissions; provide ongoing staff training; disseminate information on new regulations and compliance rules; provide quarterly and annual sponsored funding reports as needed to institute and center leadership. Serve as final point of contact for the institute/centers with faculty, grants and sponsored research staff. Types of sponsored awards
Independent work on a variety of complex level grants/contracts from NIH, NSF, DOD (ONR, ARO, AFOSR, DTRA), DOE, DARPA and NASA. Involves detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center, Department of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials. Provide direction and assistance to Analysts with Subawards from other institutions on their federal pass-through grants. May work with non-sponsored funds (general funds and gifts) on a limited basis. Specific Duties and Responsibilities
Serve as institute/center liaison for Sponsored Projects Office, Office of Research Administration and University Shared Services. Coordinate with faculty and budgetary staff and the Office of Research Administration toward planning and development of submissions to federal offices, private agencies/foundations and commercial companies. Pre-review of complex proposals; manage final grant package presentation and approval with the Office of Research Administration. Prepare timely proposal budgets for PI review; revise and advise on approved budget changes; manage sponsored portfolios for institute faculty. Develop and maintain budget monitoring systems for departmental funds. Review SAP reports, analyze variances and take action. Manage internal sponsored audits and account reconciliations. Develop reports for forecasting and trending expenditures. Deliver technical and financial reports for private and government sponsors. Provide ongoing guidance to faculty on grant applications and ensure compliance with sponsor guidelines and internal protocols. Maintain updates and communications related to current grants and contracts, including regular auditing and reporting to PIs and leadership. Support closeout of grants and contracts as needed. Coordinate post-award processes with grants & contracts team, including award setup, account setup verification, and ensuring staff is properly set up. Complete post-award tasks such as budget distribution, account reconciliation, effort reporting, cost transfers, invoicing and subcontract finalization. Oversee all aspects of complex award management and provide oversight to team members, including monitoring, audits, evaluations and reporting. Ensure closeouts are handled appropriately. Manage compliance with registrations, safety, environmental health, conflicts of interest, and other internal protocols. Special Skills/Knowledge
Knowledge of accounting and budgeting theory and practices; preferred familiarity with Johns Hopkins University accounting systems and fiscal offices. Ability to make independent judgments and to act on decisions daily. Proven leadership, management and training ability for sponsored research teams. Ability to handle multiple tasks and meet concurrent deadlines. Thorough knowledge of external Federal guidelines for grants and contracts (NIH, NSF, DOD, NASA). Strong communication skills, tact and discretion. Maintain confidentiality of payroll/personnel and budget information. Proficiency in Excel, Access and Word; knowledge of JHU online systems for budgets, purchasing and accounting preferred. Supervisory responsibility
Two to four staff members (Budget Specialist, Grants & Contracts Specialists/Analysts). May oversee portfolios exceeding $30 million. Minimum Qualifications
Bachelor's Degree Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two years in a lead or supervisory capacity with extensive supervisory responsibilities or demonstrated grants/contracts leadership development. Additional education may substitute for required experience; additional related experience may substitute for required education per JHU equivalency formula. Additional Applicable Information Successful completion of the Research Administration Training program (18-24 months) is equivalent to three years of relevant experience for this position. If not completed, no additional experience will be applied. Salary and Benefits
Classified Title: Grants & Contracts Manager Role/Level/Range: ATP/04/PE Starting Salary Range: $73,300 - $128,300 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Mon-Fri 8:00am–4:30pm Location: Hybrid/Homewood Campus Department: MINDS Institute, Whiting School of Engineering Additional Information on Rewards, Education Equivalency, Applicants Completing Studies, Background Checks, Diversity and Inclusion, Equal Opportunity Employer, and Accommodation Information
covers standard university policies. See original job description for details.
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The Data Science and AI Institute is seeking a
Grants & Contracts Manager
who will be responsible for all activities related to the sponsored projects within the institute/centers. The ideal candidate will oversee the pre-award, post-award and closeout activities for a variety of grants/contracts, with varying levels of complexity. This role also manages a team of two or more professional and para-professional level positions. The Manager serves as the first point of contact and resource guide for the faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency/or university. This position will assist the Sr. Financial Manager to oversee pre- and post-award activities for DSAI, including proposal development, maintaining subawards, providing account balances and spending projections, budget allocation, cost transfers, account reconciliation and reporting, p-card approvals, preparation and review of grant and contract proposals, and guidance on grant terms and conditions including university and grant guidelines. It will work directly with project PIs, Co-Is and administrative staff to ensure effective, accurate and timely performance of required tasks. Interactions are primarily with DSAI faculty, staff, and other department collaborators in a support role. Faculty interactions will include preparing grant proposal submissions, quarterly budget review meetings and projections. After sufficient training, day-to-day tasks will be executed independently with help from other finance team members as needed. The position will review work by other finance team members, interpret policies, and cross-train others. The role oversees the DSAI portfolio of grants which may include sponsors such as NSF, DoD (ARO, ONR, AFOSR, DTRA), DOE, DARPA, NASA, NIH, as well as industry partnerships, foundations, collaborations with National Labs and internal funds. It is responsible for tracking expenditures, budget allocations, subawards, and account maintenance, and for grant closeout across the DSAI portfolio. Job Scope/Complexity
Provide broad guidance on protocols, regulations and guidelines to PIs and other professionals within and outside the University. Offer guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators. Work closely with faculty and staff on complex awards and submissions; provide ongoing staff training; disseminate information on new regulations and compliance rules; provide quarterly and annual sponsored funding reports as needed to institute and center leadership. Serve as final point of contact for the institute/centers with faculty, grants and sponsored research staff. Types of sponsored awards
Independent work on a variety of complex level grants/contracts from NIH, NSF, DOD (ONR, ARO, AFOSR, DTRA), DOE, DARPA and NASA. Involves detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center, Department of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials. Provide direction and assistance to Analysts with Subawards from other institutions on their federal pass-through grants. May work with non-sponsored funds (general funds and gifts) on a limited basis. Specific Duties and Responsibilities
Serve as institute/center liaison for Sponsored Projects Office, Office of Research Administration and University Shared Services. Coordinate with faculty and budgetary staff and the Office of Research Administration toward planning and development of submissions to federal offices, private agencies/foundations and commercial companies. Pre-review of complex proposals; manage final grant package presentation and approval with the Office of Research Administration. Prepare timely proposal budgets for PI review; revise and advise on approved budget changes; manage sponsored portfolios for institute faculty. Develop and maintain budget monitoring systems for departmental funds. Review SAP reports, analyze variances and take action. Manage internal sponsored audits and account reconciliations. Develop reports for forecasting and trending expenditures. Deliver technical and financial reports for private and government sponsors. Provide ongoing guidance to faculty on grant applications and ensure compliance with sponsor guidelines and internal protocols. Maintain updates and communications related to current grants and contracts, including regular auditing and reporting to PIs and leadership. Support closeout of grants and contracts as needed. Coordinate post-award processes with grants & contracts team, including award setup, account setup verification, and ensuring staff is properly set up. Complete post-award tasks such as budget distribution, account reconciliation, effort reporting, cost transfers, invoicing and subcontract finalization. Oversee all aspects of complex award management and provide oversight to team members, including monitoring, audits, evaluations and reporting. Ensure closeouts are handled appropriately. Manage compliance with registrations, safety, environmental health, conflicts of interest, and other internal protocols. Special Skills/Knowledge
Knowledge of accounting and budgeting theory and practices; preferred familiarity with Johns Hopkins University accounting systems and fiscal offices. Ability to make independent judgments and to act on decisions daily. Proven leadership, management and training ability for sponsored research teams. Ability to handle multiple tasks and meet concurrent deadlines. Thorough knowledge of external Federal guidelines for grants and contracts (NIH, NSF, DOD, NASA). Strong communication skills, tact and discretion. Maintain confidentiality of payroll/personnel and budget information. Proficiency in Excel, Access and Word; knowledge of JHU online systems for budgets, purchasing and accounting preferred. Supervisory responsibility
Two to four staff members (Budget Specialist, Grants & Contracts Specialists/Analysts). May oversee portfolios exceeding $30 million. Minimum Qualifications
Bachelor's Degree Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two years in a lead or supervisory capacity with extensive supervisory responsibilities or demonstrated grants/contracts leadership development. Additional education may substitute for required experience; additional related experience may substitute for required education per JHU equivalency formula. Additional Applicable Information Successful completion of the Research Administration Training program (18-24 months) is equivalent to three years of relevant experience for this position. If not completed, no additional experience will be applied. Salary and Benefits
Classified Title: Grants & Contracts Manager Role/Level/Range: ATP/04/PE Starting Salary Range: $73,300 - $128,300 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Mon-Fri 8:00am–4:30pm Location: Hybrid/Homewood Campus Department: MINDS Institute, Whiting School of Engineering Additional Information on Rewards, Education Equivalency, Applicants Completing Studies, Background Checks, Diversity and Inclusion, Equal Opportunity Employer, and Accommodation Information
covers standard university policies. See original job description for details.
#J-18808-Ljbffr