New York City Economic Development Corporation
Vice President, Records Management
New York City Economic Development Corporation, New York, New York, us, 10261
New York City Economic Development Corporation provided pay range
This range is provided by New York City Economic Development Corporation. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$120,000.00/yr - $125,000.00/yr
Position Overview
The Vice President of Records Management leads the strategic and day-to-day operations of the Records Management Department, supporting NYCEDC’s efforts to maintain organized, accessible, and compliant records. This role oversees a small but dedicated team and works across departments to ensure that both digital and physical records are efficiently managed. In addition, the Vice President will be a key participant/leader in creating and implementing the corporation’s knowledge transfer program. The ideal candidate brings a background in records management, libraries, or digital archiving and knowledge transfer and is excited to apply the candidate’s expertise to a mission-driven organization. This role values collaboration, continuous improvement, and balancing operational needs with practical and user-friendly records and knowledge transfer policies. If you have experience in archives, library science, or digital records management and knowledge transfer and are looking for an opportunity to lead a team while maintaining a strong work-life balance, we encourage you to apply. Responsibilities
Supervises Records Management staff including recruiting, hiring, and delegating and assigning work as appropriate to employees' capabilities and NYCEDC needs. Ensures all employees are oriented to their position and provided with appropriate training, professional development and continuing education; monitors performance, provides coaching and feedback on an ongoing basis; maintains a positive work environment. Develops and manages budget by assessing personnel, technology and operational needs; prepares cost-benefit analyses and feasibility studies. Strives to obtain compliance with the Records Management policy and retention schedule and ensures that both meet legal requirements and are up to date. Provides orientation and training to the corporation's staff, supervising and answering complex Records Management Help Desk inquiries. Performs data analysis and identifies opportunities for cleanup and normalization, especially with respect to legacy data. Maintains strong understanding of department functions across the corporation and strategizes outreach, training, and optimal Department efficacy; ensures all training materials contain current corporation and industry best practices. Implements and monitors records destruction. Researches records management and knowledge transfer issues, including but not limited to records retention and destruction, electronic records best practices, and information governance. Administers Legal Holds. Identifies strategies to improve Department and corporation-wide record procedures and workflows and knowledge transfer strategies. Plans the efficient and effective use of onsite and offsite storage space. Identifies any risks associated with records storage, formats, etc. and works to mitigate those risks. Correctly interprets and applies NYCEDC policies and procedures. Manages all vendor contracts, service agreements, and purchase agreements. Minimum Qualifications
At least 5 years of experience in records management, libraries, digital archives, or a related field. Experience managing document management systems or database implementation. Strong understanding of records classification, life cycle management, and digital archiving. Knowledge of metadata standards and best practices for digital records preservation. Proficiency with Microsoft 365 and records management software. Strong analytical and problem-solving skills, with a user-focused approach to records management. Demonstrated written and verbal communication skills, with the ability to work across different teams. New York City residence is required within 180 days of hire. Preferred Qualifications
Master of Library and Information Science (MLIS) or Certified Records Manager (CRM) certification. Experience in creating and implementing knowledge transfer programs. Seniority level
Mid-Senior level Employment type
Full-time Job function
Other Industries
Non-profit Organizations New York City Economic Development Corporation is an equal opportunity employer. Referrals increase your chances of interviewing at NYCEDC.
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The Vice President of Records Management leads the strategic and day-to-day operations of the Records Management Department, supporting NYCEDC’s efforts to maintain organized, accessible, and compliant records. This role oversees a small but dedicated team and works across departments to ensure that both digital and physical records are efficiently managed. In addition, the Vice President will be a key participant/leader in creating and implementing the corporation’s knowledge transfer program. The ideal candidate brings a background in records management, libraries, or digital archiving and knowledge transfer and is excited to apply the candidate’s expertise to a mission-driven organization. This role values collaboration, continuous improvement, and balancing operational needs with practical and user-friendly records and knowledge transfer policies. If you have experience in archives, library science, or digital records management and knowledge transfer and are looking for an opportunity to lead a team while maintaining a strong work-life balance, we encourage you to apply. Responsibilities
Supervises Records Management staff including recruiting, hiring, and delegating and assigning work as appropriate to employees' capabilities and NYCEDC needs. Ensures all employees are oriented to their position and provided with appropriate training, professional development and continuing education; monitors performance, provides coaching and feedback on an ongoing basis; maintains a positive work environment. Develops and manages budget by assessing personnel, technology and operational needs; prepares cost-benefit analyses and feasibility studies. Strives to obtain compliance with the Records Management policy and retention schedule and ensures that both meet legal requirements and are up to date. Provides orientation and training to the corporation's staff, supervising and answering complex Records Management Help Desk inquiries. Performs data analysis and identifies opportunities for cleanup and normalization, especially with respect to legacy data. Maintains strong understanding of department functions across the corporation and strategizes outreach, training, and optimal Department efficacy; ensures all training materials contain current corporation and industry best practices. Implements and monitors records destruction. Researches records management and knowledge transfer issues, including but not limited to records retention and destruction, electronic records best practices, and information governance. Administers Legal Holds. Identifies strategies to improve Department and corporation-wide record procedures and workflows and knowledge transfer strategies. Plans the efficient and effective use of onsite and offsite storage space. Identifies any risks associated with records storage, formats, etc. and works to mitigate those risks. Correctly interprets and applies NYCEDC policies and procedures. Manages all vendor contracts, service agreements, and purchase agreements. Minimum Qualifications
At least 5 years of experience in records management, libraries, digital archives, or a related field. Experience managing document management systems or database implementation. Strong understanding of records classification, life cycle management, and digital archiving. Knowledge of metadata standards and best practices for digital records preservation. Proficiency with Microsoft 365 and records management software. Strong analytical and problem-solving skills, with a user-focused approach to records management. Demonstrated written and verbal communication skills, with the ability to work across different teams. New York City residence is required within 180 days of hire. Preferred Qualifications
Master of Library and Information Science (MLIS) or Certified Records Manager (CRM) certification. Experience in creating and implementing knowledge transfer programs. Seniority level
Mid-Senior level Employment type
Full-time Job function
Other Industries
Non-profit Organizations New York City Economic Development Corporation is an equal opportunity employer. Referrals increase your chances of interviewing at NYCEDC.
#J-18808-Ljbffr