Milken Institute
About the Milken Institute
The Milken Institute is a globally minded, publicly supported, non-partisan, and nonprofit think tank headquartered in Santa Monica, with offices in Washington, DC, New York, London, Abu Dhabi, and Singapore. For the past three decades, the Milken Institute has served as a catalyst for practical, scalable solutions to global challenges by connecting human, financial, and educational resources to those who need them. Guided by a conviction that the best ideas, under-resourced, cannot succeed, we conduct research and analysis and convene top experts, innovators, and influencers from different backgrounds and competing viewpoints. We leverage this expertise and insight to construct programs and policy initiatives. These activities are designed to help people build meaningful lives, in which they can experience health and well-being, pursue effective education and gainful employment, and access the resources required to create ever-expanding opportunities for themselves and their broader communities. The Milken Institute’s events and programmatic activities involve the exchange of ideas with leaders from around the world. The Institute hosts more than 200 events each year, with our annual flagship event, Global Conference, bringing together 4,500+ participants from around the world, featuring more than 900+ speakers throughout 200+ sessions over the course of the event. About the Milken Institute and the Center for Advancing the American Dream
The Milken Center for Advancing the American Dream (MCAAD) at the Milken Institute is looking for a highly organized creative problem solver to join our operations team. This position will support the Senior Director, Operations in facilitating the overall administrative and operational functions of MCAAD. MCAAD, the most recent center within the Institute, is catalyzing this work by building a new type of cultural center in the heart of Washington, DC. MCAAD celebrates the ideal of the American Dream and explores the ongoing challenges people face in pursuing opportunity, through exhibitions, programs and educational programs. To accomplish this, we focus on four pillars of the American Dream: access to education, public health, finance, and an entrepreneurial mindset. MCAAD’s physical home, with a planned opening in 2025, is a remarkable renovation of several 120-year-old historic bank buildings, including Riggs Bank, known as the “Bank of Presidents.” The Center’s main halls are in the National Register of Historic Places, and our stewardship of the property—along with adjacent buildings on 15th St NW—will showcase and recognize the history of these buildings while adapting them for use as a modern cultural center with immersive exhibit galleries. The exhibit, the American Dream Experience, will open to the public in 2025. There will also be a state-of-the-art theater, events and lecture spaces, a holodeck, shop, and an atrium with café. The six-building complex features nearly 300,000 square feet of space will also include a conference center, recording and broadcast studios, and the Washington, D.C., headquarters of five centers of the Milken Institute. About the Position
We are a dynamic, collaborative, and motivated team working to reopen the soaring halls of the Riggs Bank buildings as a place to imagine, explore, and expand the American Dream. You are a highly efficient, detail-oriented problem solver with a knack for creating order from chaos. You love a good process but can also get creative to accomplish a priority. Reporting to the Senior Director of Operations, the Senior Associate will play a critical role in supporting the functions of MCAAD’s operations team which includes content development, project management, and visitor experience for the American Dream Experience exhibit, as well as coordination with building operations and the administrative functions of MCAAD. Responsibilities
Administrative Functions Schedule and coordinate both internal and external meetings for the operations team, including note-taking, creating action items, and following up on those action items. Track agenda for operations team weekly meetings and help facilitate meetings as needed. Draft and respond to emails and other communications with internal and external stakeholders for Senior Director, Operations and operations team as directed. Schedule travel for operations team and manage travel itineraries. Support Advancement team in facilitating special tour requests of MCAAD as needed. Operations Team Liaison Liaison with other departments across MCAAD to share information and execute administrative processes. Act as an alternate liaison to the building operations team including security, facilities, events, and AV to support daily processes for operating the Center and the American Dream Experience. Contract Organization and Expense Tracking Work with MCAAD directors and senior directors to track and facilitate the drafting, review, and approval process for contracts. As directed, work with team members to develop scopes of work with services and deliverables clearly outlined. Track and organize all applicable documents for MCAAD contracts. Record contracts in appropriate budget tracking documents. Track approved and executed expenses in budget tracking documents. Prepare expense reports and credit card reconciliations for MCAAD card holders. Project Management Support Conduct research and prepare materials including decks, proposals, and written briefs for various operations team projects. As requested, support organization of various operations team projects and initiatives. Duties as assigned. Requirements
The ideal candidate has a healthy sense of humor, doesn’t shy away from a challenge, and isn’t afraid to break the mold. Thrives in a highly collaborative environment while taking ownership of own duties. Must have at least 5 years of experience performing administrative, budgetary, or project management tasks in a professional organization. Experience in a non-profit, cultural institution, or public facing organization is preferred. A 4-year college degree is required. Must be well organized, able to manage multiple work streams, operate strategically and with discretion, and work with a high degree of accuracy. A high level of adaptability to support the changing needs of the team as we open the American Dream Experience to the public. Fluent or the ability to become fluent in the use of administrative technologies, including Concur/travel booking systems, Outlook, Teams, PowerPoint, and Microsoft Excel. Understanding of basic budgetary best practices and experience with monetary record keeping. Familiarity with a standard contracting process and standard clauses. The ability to quickly develop positive working relationships, support colleagues, be flexible, and thrive in a fast-paced, creative environment is a must. Working Conditions & Travel Requirements
This position will work in a professional office environment on a hybrid schedule consisting of three (3) days per week reporting in-person to the Washington, DC office location (Tuesday – Thursday), with the remaining two (2) days working remotely. Please understand, this schedule is subject to change at the Institute’s sole discretion. This person will also be required to travel occasionally to other offices and/or venues to assist with events as needed, requiring occasional work outside of traditional hours. Domestic travel is possible. Additionally, this position requires interacting virtually on a regular basis with Milken Institute staff based in other locations in the United States and around the world. Note
The statements herein are intended to describe the overall nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. We are interested in qualified candidates who are eligible to work in the United States. Please note, we are not sponsoring visas at this time, being authorized to work in the U.S. is a precondition of employment. Please submit resume and cover letter illustrating how your experience and skills will contribute to the department and any unique qualities you bring to the position. If applying via Indeed, please upload your resume and any supporting documentation as
one
attachment.
Any application that does not include both a resume and cover letter will be rejected . If you are unable to complete this application due to a disability, contact our Human Resources department to ask for an accommodation or an alternative application process. Our Culture
The Milken Institute is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability or status as a veteran. Every person at the Milken Institute is treated with respect, supported with resources and training, and exposed to a broad range of experiences. We foster a space for growth with opportunities to share knowledge and passion with both clients and colleagues. We are committed to building a diverse workforce and creating an inclusive environment where everyone can thrive. Our leadership is actively involved in our commitment to diversity and inclusion, and fostering a culture that creates opportunities for everyone. Benefits
Health Care Plan (Medical, Dental & Vision) Retirement Plan - 403b(5% match) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Personal, Vacation, Sick & Public Holidays) Family Leave (Maternity & Paternity) Fertility Support Short-Term & Long-Term Disability Flexible Spending Account (FSAs) Pet Insurance Discount Training & Development: LinkedIn Learning – over 15,000 self-guided classes offered Annual Mentor Program Wellness Resources: Employee Assistance Program CALM app membership
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The Milken Institute is a globally minded, publicly supported, non-partisan, and nonprofit think tank headquartered in Santa Monica, with offices in Washington, DC, New York, London, Abu Dhabi, and Singapore. For the past three decades, the Milken Institute has served as a catalyst for practical, scalable solutions to global challenges by connecting human, financial, and educational resources to those who need them. Guided by a conviction that the best ideas, under-resourced, cannot succeed, we conduct research and analysis and convene top experts, innovators, and influencers from different backgrounds and competing viewpoints. We leverage this expertise and insight to construct programs and policy initiatives. These activities are designed to help people build meaningful lives, in which they can experience health and well-being, pursue effective education and gainful employment, and access the resources required to create ever-expanding opportunities for themselves and their broader communities. The Milken Institute’s events and programmatic activities involve the exchange of ideas with leaders from around the world. The Institute hosts more than 200 events each year, with our annual flagship event, Global Conference, bringing together 4,500+ participants from around the world, featuring more than 900+ speakers throughout 200+ sessions over the course of the event. About the Milken Institute and the Center for Advancing the American Dream
The Milken Center for Advancing the American Dream (MCAAD) at the Milken Institute is looking for a highly organized creative problem solver to join our operations team. This position will support the Senior Director, Operations in facilitating the overall administrative and operational functions of MCAAD. MCAAD, the most recent center within the Institute, is catalyzing this work by building a new type of cultural center in the heart of Washington, DC. MCAAD celebrates the ideal of the American Dream and explores the ongoing challenges people face in pursuing opportunity, through exhibitions, programs and educational programs. To accomplish this, we focus on four pillars of the American Dream: access to education, public health, finance, and an entrepreneurial mindset. MCAAD’s physical home, with a planned opening in 2025, is a remarkable renovation of several 120-year-old historic bank buildings, including Riggs Bank, known as the “Bank of Presidents.” The Center’s main halls are in the National Register of Historic Places, and our stewardship of the property—along with adjacent buildings on 15th St NW—will showcase and recognize the history of these buildings while adapting them for use as a modern cultural center with immersive exhibit galleries. The exhibit, the American Dream Experience, will open to the public in 2025. There will also be a state-of-the-art theater, events and lecture spaces, a holodeck, shop, and an atrium with café. The six-building complex features nearly 300,000 square feet of space will also include a conference center, recording and broadcast studios, and the Washington, D.C., headquarters of five centers of the Milken Institute. About the Position
We are a dynamic, collaborative, and motivated team working to reopen the soaring halls of the Riggs Bank buildings as a place to imagine, explore, and expand the American Dream. You are a highly efficient, detail-oriented problem solver with a knack for creating order from chaos. You love a good process but can also get creative to accomplish a priority. Reporting to the Senior Director of Operations, the Senior Associate will play a critical role in supporting the functions of MCAAD’s operations team which includes content development, project management, and visitor experience for the American Dream Experience exhibit, as well as coordination with building operations and the administrative functions of MCAAD. Responsibilities
Administrative Functions Schedule and coordinate both internal and external meetings for the operations team, including note-taking, creating action items, and following up on those action items. Track agenda for operations team weekly meetings and help facilitate meetings as needed. Draft and respond to emails and other communications with internal and external stakeholders for Senior Director, Operations and operations team as directed. Schedule travel for operations team and manage travel itineraries. Support Advancement team in facilitating special tour requests of MCAAD as needed. Operations Team Liaison Liaison with other departments across MCAAD to share information and execute administrative processes. Act as an alternate liaison to the building operations team including security, facilities, events, and AV to support daily processes for operating the Center and the American Dream Experience. Contract Organization and Expense Tracking Work with MCAAD directors and senior directors to track and facilitate the drafting, review, and approval process for contracts. As directed, work with team members to develop scopes of work with services and deliverables clearly outlined. Track and organize all applicable documents for MCAAD contracts. Record contracts in appropriate budget tracking documents. Track approved and executed expenses in budget tracking documents. Prepare expense reports and credit card reconciliations for MCAAD card holders. Project Management Support Conduct research and prepare materials including decks, proposals, and written briefs for various operations team projects. As requested, support organization of various operations team projects and initiatives. Duties as assigned. Requirements
The ideal candidate has a healthy sense of humor, doesn’t shy away from a challenge, and isn’t afraid to break the mold. Thrives in a highly collaborative environment while taking ownership of own duties. Must have at least 5 years of experience performing administrative, budgetary, or project management tasks in a professional organization. Experience in a non-profit, cultural institution, or public facing organization is preferred. A 4-year college degree is required. Must be well organized, able to manage multiple work streams, operate strategically and with discretion, and work with a high degree of accuracy. A high level of adaptability to support the changing needs of the team as we open the American Dream Experience to the public. Fluent or the ability to become fluent in the use of administrative technologies, including Concur/travel booking systems, Outlook, Teams, PowerPoint, and Microsoft Excel. Understanding of basic budgetary best practices and experience with monetary record keeping. Familiarity with a standard contracting process and standard clauses. The ability to quickly develop positive working relationships, support colleagues, be flexible, and thrive in a fast-paced, creative environment is a must. Working Conditions & Travel Requirements
This position will work in a professional office environment on a hybrid schedule consisting of three (3) days per week reporting in-person to the Washington, DC office location (Tuesday – Thursday), with the remaining two (2) days working remotely. Please understand, this schedule is subject to change at the Institute’s sole discretion. This person will also be required to travel occasionally to other offices and/or venues to assist with events as needed, requiring occasional work outside of traditional hours. Domestic travel is possible. Additionally, this position requires interacting virtually on a regular basis with Milken Institute staff based in other locations in the United States and around the world. Note
The statements herein are intended to describe the overall nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. We are interested in qualified candidates who are eligible to work in the United States. Please note, we are not sponsoring visas at this time, being authorized to work in the U.S. is a precondition of employment. Please submit resume and cover letter illustrating how your experience and skills will contribute to the department and any unique qualities you bring to the position. If applying via Indeed, please upload your resume and any supporting documentation as
one
attachment.
Any application that does not include both a resume and cover letter will be rejected . If you are unable to complete this application due to a disability, contact our Human Resources department to ask for an accommodation or an alternative application process. Our Culture
The Milken Institute is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability or status as a veteran. Every person at the Milken Institute is treated with respect, supported with resources and training, and exposed to a broad range of experiences. We foster a space for growth with opportunities to share knowledge and passion with both clients and colleagues. We are committed to building a diverse workforce and creating an inclusive environment where everyone can thrive. Our leadership is actively involved in our commitment to diversity and inclusion, and fostering a culture that creates opportunities for everyone. Benefits
Health Care Plan (Medical, Dental & Vision) Retirement Plan - 403b(5% match) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Personal, Vacation, Sick & Public Holidays) Family Leave (Maternity & Paternity) Fertility Support Short-Term & Long-Term Disability Flexible Spending Account (FSAs) Pet Insurance Discount Training & Development: LinkedIn Learning – over 15,000 self-guided classes offered Annual Mentor Program Wellness Resources: Employee Assistance Program CALM app membership
#J-18808-Ljbffr