University of California - Santa Cruz
Sr Academic Personnel Analyst
University of California - Santa Cruz, Santa Cruz, California, us, 95061
Job ID:
81112 Location:
Santa Cruz Full/Part Time:
Full Time JOB POSTING
THIS POSITION CAN BE HYBRID OR PRIMARILY REMOTE. THE SELECTED CANDIDATE MUST RESIDE WITHIN THE STATE OF CALIFORNIA OR BE WILLING TO RELOCATE. HOW TO APPLY
For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website. How to Apply Troubleshooting Tips for Applicants FAQ's INITIAL REVIEW DATE (IRD) UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link. IRD for this job:
09-25-2025 ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It is known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world. DEPARTMENT OVERVIEW
The Academic Personnel Office is a unit with the Division of Academic Affairs. As a division, we are committed to building an inclusive and supportive community, where we collaborate to achieve shared goals. We seek to attract and develop a diverse workforce who contribute to these goals, support our increasingly diverse faculty, staff, students, and community members, and contribute to equity across our institution. The Academic Personnel Office provides guidance and support that contributes directly to informed decision-making affecting academic personnel matters at UC Santa Cruz. The mission is to facilitate recruitment, appointment, advancement, and retention of qualified and diverse faculty and academic appointees, with leadership and oversight of academic policy and procedures consistent with campus Principles of Community. JOB SUMMARY
This position is part of a team of analysts that work collaboratively to provide high-level analytical and transactional support to the campus administration and divisional academic human resources coordinators. Under the direction of the unit manager, the incumbent will perform complex duties associated with Academic Human Resources policies, labor contracts, Academic leaves of absences, Academic programs, and procedures. APPOINTMENT INFORMATION
Budgeted Salary:
$95,500/Annually. Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount. Benefits Level Eligibility:
Full benefits Schedule Information: Full-time, Fixed Percentage of Time: 100%, 40 Hours per Week Days of the Week: Mon-Fri Shift Includes: Day Employee Classification:
Career appointment Job End Date:
None Work Location:
UC Santa Cruz Main Campus/Hybrid Union Representation:
Non-Represented Job Code Classification:
ACAD PERSONNEL ANL 3 (004514), Grade 22 Travel:
Never or Rarely JOB DUTIES
50% - ACADEMIC PERSONNEL Analyzes and interprets complex system-wide and campus policies, academic personnel procedures and practices, and collective bargaining agreements to provide strategic advice to campus constituents including divisional academic HR staff, departmental staff, and academic employees. Participates in policy review and development of campus and UC-wide policies; assists with campus implementation, including drafting/editing new or revised procedures and policy-related documents. Prioritizes work, conducts research and data analysis, and helps develop recommendations on assigned projects. Keeps abreast of new and changing practices related to academic employees. Liaises with academic employee wellbeing programs/initiatives in areas such as housing, caregiving and parenting, workers' compensation, and disability accommodation. 30% - ABSENCE MANAGEMENT/LEAVE PROGRAMS Understands and effectively communicates and implements the University's academic employee leave programs, including medical, childbearing and parental leaves; modified duties; workers' compensation; Catastrophic Leave; and the impact of leaves on personnel review eligibility (e.g., merit and promotion). Provides subject matter expertise, training and direction to divisional academic HR staff, department chairs and managers, and Academic Personnel Office colleagues. Identifies potential ADA accommodation needs; consults with campus Disability Management and/or facilitates the interactive process. Collaborates with workers' compensation, disability management, benefits, and labor and employee relations to ensure compliance with all applicable policies. Prepares leave of absence metrics and presents data and analysis to campus leaders. Makes recommendations for changes to leave policies and procedures. Processes faculty academic leaves of absence from initiation through return to work and provides status updates to involved parties. Maintains leave documentation; prepares and sends letters detailing status, eligibility, pay, entitlements, return to work, etc.; processes leave/pay calculations; updates on-line systems. Serves as team lead ensuring compliance, consistent processes, and exemplary customer service; facilitates resolutions to complicated requests. Provides coverage for the Leave Coordinator as needed. Represents UCSC at system-wide absence management meetings; shares concerns and issues. Represents Academic Personnel Office at campus time and attendance system meetings; suggests configuration changes based on academic policies; contributes to system requirements and testing. Monitors and resolves payroll system leave issues and escalates as needed. Provides time and attendance system and policy training to divisional academic HR staff. 20% - ACADEMIC PERSONNEL GENERAL Participates in meetings or trainings; presents materials; produces summaries of policy decisions; follows up on action items. Contributes to development and maintenance of internal training and reference materials and unit website. Works collaboratively to prioritize and complete multiple assignments on time and with accuracy; other duties as assigned in support of the unit. REQUIRED QUALIFICATIONS Bachelor's degree in related area and/or equivalent experience and/or training. Thorough knowledge of and ability to apply/interpet university policies and procedures governing academic personnel. Thorough knowledge of campus goals, priorities, values and legal implications of decisions. Thorough knowledge of system-wide and campus policies, shared governance, union contracts, procedures and practices governing academic personnel administration. Excellent critical and innovative thinking skills to address complex issues, develop recommendations and analyses. Organizational and time management skills to set priorities and complete multiple assignments within deadlines. Strong group presentation skills to present information clearly to multiple levels. Effective verbal and writing skills for concise and correct work. Excellent interpersonal skills to establish cooperative relationships with diverse groups; ability to exercise tact and diplomacy. Excellent customer service skills with ability to adapt to shifting priorities. Ability to research, analyze, and advise on complex management issues and make critical decisions regarding academic personnel. Self-motivated and able to work independently; team player. Experience using standard computing tools (Microsoft and Google suites) to organize, analyze, and report data; ability to learn new technology quickly. Mathematical skills to calculate compensation accurately. Thorough knowledge of FMLA, CFRA, Paid Family Leave, Pregnancy Disability Leave, Workers Compensation, HIPAA and applicable laws. PREFERRED QUALIFICATIONS Knowledge of a human resources management system (HRMS) and related software. Understanding of how leaves and accommodations interact with curriculum planning and academic career progression. Understanding of diversity and equity issues in higher education. SPECIAL CONDITIONS OF EMPLOYMENT Selected candidate will be required to pass a pre-employment criminal history background check. Selected candidate must pass the employment misconduct disclosure process. Hybrid work schedule option; must be able to work from home and comply with telecommuting agreement. Selected candidate must reside within California or be willing to relocate. Required to complete training including UC compliance training and HIPAA within specified time frames. University vaccination policy applies. CANRA Mandated Reporter; must sign acknowledgment before employment. Exercise discretion in handling sensitive information; safeguard data and follow policies on privacy and data protection. SAFETY STATEMENT All UCSC employees must understand and follow job safety procedures, attend required health and safety training, promote safety at work, and promptly report accidents and injuries. NOTICE OF AVAILABILITY
Annual Security and Fire Safety Report (ASFSR) is available at: https://compliance.ucsc.edu/campus-safety-compliance/annual-reports/. The report includes safety policies, fire safety, crime statistics, and related information. A paper copy is available upon request from the UCSC Police Department. EEO/AA The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or other protected categories. It is the policy to undertake affirmative action and anti-discrimination efforts in line with obligations as a Federal and State contractor.
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81112 Location:
Santa Cruz Full/Part Time:
Full Time JOB POSTING
THIS POSITION CAN BE HYBRID OR PRIMARILY REMOTE. THE SELECTED CANDIDATE MUST RESIDE WITHIN THE STATE OF CALIFORNIA OR BE WILLING TO RELOCATE. HOW TO APPLY
For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website. How to Apply Troubleshooting Tips for Applicants FAQ's INITIAL REVIEW DATE (IRD) UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link. IRD for this job:
09-25-2025 ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It is known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world. DEPARTMENT OVERVIEW
The Academic Personnel Office is a unit with the Division of Academic Affairs. As a division, we are committed to building an inclusive and supportive community, where we collaborate to achieve shared goals. We seek to attract and develop a diverse workforce who contribute to these goals, support our increasingly diverse faculty, staff, students, and community members, and contribute to equity across our institution. The Academic Personnel Office provides guidance and support that contributes directly to informed decision-making affecting academic personnel matters at UC Santa Cruz. The mission is to facilitate recruitment, appointment, advancement, and retention of qualified and diverse faculty and academic appointees, with leadership and oversight of academic policy and procedures consistent with campus Principles of Community. JOB SUMMARY
This position is part of a team of analysts that work collaboratively to provide high-level analytical and transactional support to the campus administration and divisional academic human resources coordinators. Under the direction of the unit manager, the incumbent will perform complex duties associated with Academic Human Resources policies, labor contracts, Academic leaves of absences, Academic programs, and procedures. APPOINTMENT INFORMATION
Budgeted Salary:
$95,500/Annually. Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount. Benefits Level Eligibility:
Full benefits Schedule Information: Full-time, Fixed Percentage of Time: 100%, 40 Hours per Week Days of the Week: Mon-Fri Shift Includes: Day Employee Classification:
Career appointment Job End Date:
None Work Location:
UC Santa Cruz Main Campus/Hybrid Union Representation:
Non-Represented Job Code Classification:
ACAD PERSONNEL ANL 3 (004514), Grade 22 Travel:
Never or Rarely JOB DUTIES
50% - ACADEMIC PERSONNEL Analyzes and interprets complex system-wide and campus policies, academic personnel procedures and practices, and collective bargaining agreements to provide strategic advice to campus constituents including divisional academic HR staff, departmental staff, and academic employees. Participates in policy review and development of campus and UC-wide policies; assists with campus implementation, including drafting/editing new or revised procedures and policy-related documents. Prioritizes work, conducts research and data analysis, and helps develop recommendations on assigned projects. Keeps abreast of new and changing practices related to academic employees. Liaises with academic employee wellbeing programs/initiatives in areas such as housing, caregiving and parenting, workers' compensation, and disability accommodation. 30% - ABSENCE MANAGEMENT/LEAVE PROGRAMS Understands and effectively communicates and implements the University's academic employee leave programs, including medical, childbearing and parental leaves; modified duties; workers' compensation; Catastrophic Leave; and the impact of leaves on personnel review eligibility (e.g., merit and promotion). Provides subject matter expertise, training and direction to divisional academic HR staff, department chairs and managers, and Academic Personnel Office colleagues. Identifies potential ADA accommodation needs; consults with campus Disability Management and/or facilitates the interactive process. Collaborates with workers' compensation, disability management, benefits, and labor and employee relations to ensure compliance with all applicable policies. Prepares leave of absence metrics and presents data and analysis to campus leaders. Makes recommendations for changes to leave policies and procedures. Processes faculty academic leaves of absence from initiation through return to work and provides status updates to involved parties. Maintains leave documentation; prepares and sends letters detailing status, eligibility, pay, entitlements, return to work, etc.; processes leave/pay calculations; updates on-line systems. Serves as team lead ensuring compliance, consistent processes, and exemplary customer service; facilitates resolutions to complicated requests. Provides coverage for the Leave Coordinator as needed. Represents UCSC at system-wide absence management meetings; shares concerns and issues. Represents Academic Personnel Office at campus time and attendance system meetings; suggests configuration changes based on academic policies; contributes to system requirements and testing. Monitors and resolves payroll system leave issues and escalates as needed. Provides time and attendance system and policy training to divisional academic HR staff. 20% - ACADEMIC PERSONNEL GENERAL Participates in meetings or trainings; presents materials; produces summaries of policy decisions; follows up on action items. Contributes to development and maintenance of internal training and reference materials and unit website. Works collaboratively to prioritize and complete multiple assignments on time and with accuracy; other duties as assigned in support of the unit. REQUIRED QUALIFICATIONS Bachelor's degree in related area and/or equivalent experience and/or training. Thorough knowledge of and ability to apply/interpet university policies and procedures governing academic personnel. Thorough knowledge of campus goals, priorities, values and legal implications of decisions. Thorough knowledge of system-wide and campus policies, shared governance, union contracts, procedures and practices governing academic personnel administration. Excellent critical and innovative thinking skills to address complex issues, develop recommendations and analyses. Organizational and time management skills to set priorities and complete multiple assignments within deadlines. Strong group presentation skills to present information clearly to multiple levels. Effective verbal and writing skills for concise and correct work. Excellent interpersonal skills to establish cooperative relationships with diverse groups; ability to exercise tact and diplomacy. Excellent customer service skills with ability to adapt to shifting priorities. Ability to research, analyze, and advise on complex management issues and make critical decisions regarding academic personnel. Self-motivated and able to work independently; team player. Experience using standard computing tools (Microsoft and Google suites) to organize, analyze, and report data; ability to learn new technology quickly. Mathematical skills to calculate compensation accurately. Thorough knowledge of FMLA, CFRA, Paid Family Leave, Pregnancy Disability Leave, Workers Compensation, HIPAA and applicable laws. PREFERRED QUALIFICATIONS Knowledge of a human resources management system (HRMS) and related software. Understanding of how leaves and accommodations interact with curriculum planning and academic career progression. Understanding of diversity and equity issues in higher education. SPECIAL CONDITIONS OF EMPLOYMENT Selected candidate will be required to pass a pre-employment criminal history background check. Selected candidate must pass the employment misconduct disclosure process. Hybrid work schedule option; must be able to work from home and comply with telecommuting agreement. Selected candidate must reside within California or be willing to relocate. Required to complete training including UC compliance training and HIPAA within specified time frames. University vaccination policy applies. CANRA Mandated Reporter; must sign acknowledgment before employment. Exercise discretion in handling sensitive information; safeguard data and follow policies on privacy and data protection. SAFETY STATEMENT All UCSC employees must understand and follow job safety procedures, attend required health and safety training, promote safety at work, and promptly report accidents and injuries. NOTICE OF AVAILABILITY
Annual Security and Fire Safety Report (ASFSR) is available at: https://compliance.ucsc.edu/campus-safety-compliance/annual-reports/. The report includes safety policies, fire safety, crime statistics, and related information. A paper copy is available upon request from the UCSC Police Department. EEO/AA The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or other protected categories. It is the policy to undertake affirmative action and anti-discrimination efforts in line with obligations as a Federal and State contractor.
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