AMS Staffing Inc.
Billing & Accounts Receivable Specialist- 3426013
AMS Staffing Inc., Bethesda, Maryland, us, 20811
Billing & Accounts Receivable Specialist- 3426013
Job Title:
Billing & Accounts Receivable Specialist
Location:
Bethesda, MD 20814
Salary/Payrate:
$30/hour
Work Environment:
Hybrid (3 days WFH) (Preferred: Monday & Thursday in office)
Term:
Contract (3-4 months)
Referral Fee:
AMS will pay $500 should the person you refer gets hired.
About the Role
An established immigration law firm is seeking a detail-oriented
Billing & Accounts Receivable Specialist
to support its finance operations on a temporary basis. This role combines billing, collections, and financial reporting with light office support duties. The ideal candidate has strong QuickBooks, Excel, and Microsoft Office skills, thrives in a professional services environment, and can manage both financial and administrative responsibilities.
Key Responsibilities
Generate weekly prebills in QuickBooks (approx. 30–40/month).
Enter new charges weekly and prepare reports for management.
Prepare and send invoices to clients via QuickBooks, ensuring compliance with firm security requirements.
Maintain AR reports in QuickBooks, add notes, and share with attorneys every Friday.
Follow up on overdue accounts (corporate clients: 30 days; individuals: 15 days).
Track payments, match bank transactions, and reconcile accounts in QuickBooks.
Perform credit card reconciliations (3 cards consolidated into one major statement, ~80 charges/month).
Prepare and distribute weekly income reports from QuickBooks to management.
Support attorneys by entering timesheets and billing rates into QuickBooks as needed.
Handle refunds, billing histories, and payment adjustments as requested.
Reporting & Analysis
Create pivot tables and apply formulas in Excel for reconciliations and reporting.
Prepare origination and quarterly reports using Excel and PowerPoint.
Assist with financial presentations for management.
Administrative Support
Handle daily mail and packages.
Manage coffee, break room, and copy room supplies.
Run dishwasher at beginning and end of day.
Other Systems
Utilize Edge (immigration law firm software) to track client payments and billing activity.
Manage USCIS check processing—create, send, and track checks daily, including when working remotely.
Qualifications
3+ years of experience in billing, accounts receivable, or accounting support (law firm or professional services experience preferred).
Proficiency with QuickBooks (billing, AR, reporting, reconciliation).
Strong skills in Excel (pivot tables, formulas) and PowerPoint.
Experience with Microsoft Office Suite (Word, Outlook).
Detail-oriented, organized, and proactive in following up with clients and attorneys.
Ability to manage both financial and administrative tasks independently.
Additional Details
Assignment begins mid-October.
Hybrid flexibility available, but candidate must be able to process USCIS checks daily.
Note: This description reflects the current posting information and requirements as provided.
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Billing & Accounts Receivable Specialist
Location:
Bethesda, MD 20814
Salary/Payrate:
$30/hour
Work Environment:
Hybrid (3 days WFH) (Preferred: Monday & Thursday in office)
Term:
Contract (3-4 months)
Referral Fee:
AMS will pay $500 should the person you refer gets hired.
About the Role
An established immigration law firm is seeking a detail-oriented
Billing & Accounts Receivable Specialist
to support its finance operations on a temporary basis. This role combines billing, collections, and financial reporting with light office support duties. The ideal candidate has strong QuickBooks, Excel, and Microsoft Office skills, thrives in a professional services environment, and can manage both financial and administrative responsibilities.
Key Responsibilities
Generate weekly prebills in QuickBooks (approx. 30–40/month).
Enter new charges weekly and prepare reports for management.
Prepare and send invoices to clients via QuickBooks, ensuring compliance with firm security requirements.
Maintain AR reports in QuickBooks, add notes, and share with attorneys every Friday.
Follow up on overdue accounts (corporate clients: 30 days; individuals: 15 days).
Track payments, match bank transactions, and reconcile accounts in QuickBooks.
Perform credit card reconciliations (3 cards consolidated into one major statement, ~80 charges/month).
Prepare and distribute weekly income reports from QuickBooks to management.
Support attorneys by entering timesheets and billing rates into QuickBooks as needed.
Handle refunds, billing histories, and payment adjustments as requested.
Reporting & Analysis
Create pivot tables and apply formulas in Excel for reconciliations and reporting.
Prepare origination and quarterly reports using Excel and PowerPoint.
Assist with financial presentations for management.
Administrative Support
Handle daily mail and packages.
Manage coffee, break room, and copy room supplies.
Run dishwasher at beginning and end of day.
Other Systems
Utilize Edge (immigration law firm software) to track client payments and billing activity.
Manage USCIS check processing—create, send, and track checks daily, including when working remotely.
Qualifications
3+ years of experience in billing, accounts receivable, or accounting support (law firm or professional services experience preferred).
Proficiency with QuickBooks (billing, AR, reporting, reconciliation).
Strong skills in Excel (pivot tables, formulas) and PowerPoint.
Experience with Microsoft Office Suite (Word, Outlook).
Detail-oriented, organized, and proactive in following up with clients and attorneys.
Ability to manage both financial and administrative tasks independently.
Additional Details
Assignment begins mid-October.
Hybrid flexibility available, but candidate must be able to process USCIS checks daily.
Note: This description reflects the current posting information and requirements as provided.
#J-18808-Ljbffr