Spacesaver is hiring: Receptionist/Administrative Assistant in Fort Atkinson

Administrative Assistant will perform various administrative activities including providing proactive, administrative support to several areas at Spacesaver. The Receptionist/Administrative Assistant serves as the first point of contact for visitors and callers, ensuring a professional and welcoming experience. This role manages front desk operations, including visitor check-in, phone coverage, and general inquiries. Key responsibilities include:

• Front Desk & Visitor Management: Welcomes guests, manages visitor documentation, and coordinates announcements to staff.
• Telephone & Communication Support: Answers and routes calls, maintains voicemail systems, and provides company information.
• Directory & Database Maintenance: Updates internal contact lists, distribution databases, and SpaceNET access records.
• Mail & Office Supplies: Processes incoming/outgoing mail, manages office supply inventory, and supports finance with check runs.
• Employee Onboarding Support: Prepares mailboxes, nameplates, badges, and door access cards for new hires.
• Meeting & Event Coordination: Sets up meeting rooms, prepares agendas and refreshments, and arranges gifts for life events.
• Sales & Finance Support: Assists with Salesforce data cleanup, freight invoice review, and document retention.
• Technology & Visual Updates: Maintains digital monitors, bulletin boards, and customer welcome screens.
• Confidential Records Management: Handles filing and retrieval of sensitive documents and supports shredding and archiving.
• Cross-Departmental Support: Provides backup to senior administrative staff and assists other departments as needed.
• Professionalism & Confidentiality: Operates independently, maintains confidentiality, and ensures tasks are completed on schedule.