DHL Supply Chain is hiring: Administrative Assistant I in Whiteland

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DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

Position details

Role: Admin Assistant I

Shift: First Shift — Monday to Friday, 9:00 am – 5:00 pm

Pay: $50,000/year

Required Education and Experience

• High School Diploma or Equivalent
• Two years using MS Excel, MS Word and an email system
• Three years related experience, preferred
• Two years experience with accounts receivable and accounts payable, preferred

Skills and attributes

• Be part of the world’s largest logistics company
• Strong organizational and communication skills

Key Accountabilities

• Manage the accounts payable and receivable process. Obtain purchase orders, validate and process invoices. Contact vendors regarding discrepancies.
• Review, transmit and manage weekly payroll process. Reconcile any issues that occur.
• Assist the General Manager with the month-end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Use judgment and initiative in non-routine situations.
• Screen telephone calls and visitors, provide information, and forward items to appropriate managers. Perform confidential administrative duties with initiative and independent decision-making.
• Prepare confidential, specialized reports and high-quality documents.
• Maintain filing systems and supervisor’s files; manage manager’s calendar and travel arrangements; submit expense reports.
• Open and review mail; draft responses and delegate items as appropriate.
• Coordinate high-level meetings with associates, business units, and customers.
• Serve as central communication point for human resources and associate relations items.
• Delegate work to clerical staff and follow up on delegated tasks.
• Operate office equipment (fax, copiers, printers, etc.).

Equal Opportunity

Our Organization is an equal opportunity employer.

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Transportation, Logistics, Supply Chain and Storage

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