State of Michigan

State of Michigan is hiring: Secretary 7-9, Executive Secretary E10 - 11 - Ogema

State of Michigan, West Branch, MI, US, 48661

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Secretary 7-9, Executive Secretary E10 - 11 - Ogemaw/Roscommon County

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Secretary 7-9, Executive Secretary E10 - 11 - Ogemaw/Roscommon County

Salary

$1,803.20 - $2,739.20 Biweekly

Location

West Branch, MI

Job Type

Permanent Full Time

Remote Employment

Flexible/Hybrid

Job Number

4308-25-ROSCOMMON-031-FILL

Department

Health and Human Services - Counties

Opening Date

09/23/2025

Closing Date

9/30/2025 11:59 PM Eastern

Bargaining Unit

UNITED AUTO WORKERS (UAW)

Description
Benefits
Questions

Job Description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan (https://www.michigan.gov/documents/mdhhs/MDHHS_Diversity_Equity_and_Inclusion_Plan_649033_7.pdf) .

This position will be filled at the highest level the selected candidate qualifies:

Secretary 7-8

Duties in this position include but are not limited to: being aware of and having knowledge of the Director’s viewpoint in

relation to sensitive and difficult situations and issues. Preparing and editing routine correspondence and reports; and

taking meeting minutes. Assembles information from files, documents, newspapers, and other available resources for

use by the Director, office staff, and others.

Position Description (https://MCSC.state.mi.us/AgencyPDFs/Secretary79.22.pdf)

Secretary 9

This is the advanced level assisting the County Director in the management of day-to-day activities. This involves coordinating county assignments and compiling information for response when meeting specific department deadlines. The person who holds this position must be aware and have knowledge of the Director’s viewpoint in relation to sensitive and difficult situations and issues. Schedules Director’s calendar of activities by making commitments for meetings and conferences. Prepares and edits reports, routine correspondence and reports, and prepares minutes of meetings. Assembles and summarizes information from files, documents, newspapers and other available resources for use by the Director, staff, and others. Gathers data for surveys or prepares research on special subjects or projects.

Position Description (https://MCSC.state.mi.us/AgencyPDFs/Sec99.22.docx)

Executive Secretary E10

Assist the County Director in the management of day-to-day activities. This involves coordinating county assignments

and compiling information for response when meeting specific department deadlines. The person who holds this

position must be aware and have knowledge of the Director’s viewpoint in relation to sensitive and difficult situations

and issues. Schedules Director’s calendar of activities by making commitments for meetings and conferences. Prepares

and edits reports, routine correspondence and reports, and prepares minutes of meetings. Assembles and summarizes

information from files, documents, newspapers and other available resources for use by the Director, staff, and others.

Gathers data for surveys or prepares research on special subjects or projects.

Position Description (https://MCSC.state.mi.us/AgencyPDFs/ExecSecE109.22.pdf)

Executive Secretary 11

This position reports to the county director of the dual configuration of Ogemaw and Roscommon counties and serves as the first-line supervisor to the administrative support staff in the counties. This position will be responsible for managing and maintaining the Director’s schedule; interacts with top state administrators, high-level executives, staff, and the general public. In addition, this position will be responsible for assisting (as needed) with such office activities as; reception, data coding and processing, communication, filing, reproduction, typing, and some accounting tasks. It will also be responsible for the provision of technology related duties such as voicemail administration, Bridges security coordination, coordination of computer program access/profiling for staff, and troubleshooting minor computer problems or problems with other office equipment. Responsible for managing building and lease issues. Personnel including all tasks related to hiring new personnel; provide orientation to employees; maintaining injury/incident files, and prepare and submit reports as needed; assist employees with questions/problems with timekeeping, etc.

Position Description (https://MCSC.state.mi.us/AgencyPDFs/EXECSC1AC55N9.22.docx)

Secretary 7-9 - Job Specification

Executive Secretary - Job Specification (https://www.michigan.gov/-/media/Project/Websites/mdcs/JOBSPECS/E/ExecutiveSecretary.pdf?rev=30a0a9f6ff8b479986658e2a029c5595)

To be considered for this position you must:

apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.
attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
attach a cover letter.
if applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions (http://www.michigan.gov/documents/mdcs/New_Online_Employment_Application_Guide_-_First_Time_User_446027_7.pdf)

Required Education and Experience

Secretary 7-9:

Education

Educational level typically acquired through completion of high school.

Experience

Secretary 7

Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.

Secretary E8

Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

Secretary 9

Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Executive Secretary E10:

Education

Educational level typically acquired through completion of high school.

Experience

Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Executive Secretary 11

Education

Educational level typically acquired through completion of high school.

Experience

Six years of office experience involving administrative support practices, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.

Additional Requirements and Information

The physical location of this position is Ogemaw or Roscommon MDHHS. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.

Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

A secure work location that allows privacy and prevents distractions.
A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
Suitable lighting, furniture, and utilities.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

Departments reserve the right to close postings prior to the closing date based on the volume of applications received.

For information about this specific position, please email Joleen Peck atPeckJ2@michigan.gov.

Follow us on LinkedIn (https://www.linkedin.com/company/michigan-department-of-health-&-human-services/?viewAsMember=true) for more job opportunities!

#MDHHSjobs #Veteranfriendly #Careerswithpurpose #CommunityHeroes

MDHHS is proud to be a Michigan Veteran’s Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer.

The physical location of this position is Grand Traverse County. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

EXCSEC10-12 - Do you possess at least an educational level typically acquired through the completion of high school?

EXCSEC1A – Do you possess at least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10?

EXCSECE - Do you possess at least five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc. or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9?

SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school?

SECRTRY - Please select your level of experience.

None to two years of office experience involving administrative support practices.
Two to three years of office experience involving administrative support practices.
Three to four years of office experience involving administrative support practices.
At least four years of office experience involving administrative support practices.

SECRTRYA – Do you possess at least four years of office experience involving administrative support practices?

Do you possess an advanced level of knowledge and experience working with tracking high level projects, working with confidential information, reporting out and meeting due dates. If you possess this knowledge and experience, you must document this in your application to allow for accurate screening.

Do you have management experience?

From the list below, please select the following programs you have working knowledge or experience with:

SIGMA
Bridges
MISACWIS/CCWIS
Excel
Accesss
Word
Active Directory
Distribution Lists
RADAR/AARP
None of the above

Describe a time when you needed to work cooperatively with someone that did not share the same ideas as you.

From the options below, which accurately describes your current status? (A current state employee works for an actual state department such as the Department of Corrections, the Department of Transportation, etc.)

A current Michigan Department of Health and Human Services (MDHHS) employee
A Michigan Department of Health and Human Services (MDHHS) employee in layoff status
A current State of Michigan (non-MDHHS) employee
A State of Michigan (non-MDHHS) employee in layoff status
None of the above

Are you a current MDHHS employee classified as a Secretary 7-9, or Executive Secretary E10 - 11, and interested in moving to the same class and level at this location?

Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions such as a reduction in force need not be reported.) Please select all that apply.

I have been dismissed within the last two years
I have resigned in lieu of discipline or dismissal within the last two years
I have been suspended without pay within the last two years
I have received a written reprimand within the last two years
I have received an unsatisfactory rating within the last two years
I have signed a last chance agreement with MDHHS within the last two years
I certify that none of the above circumstances apply to me

Do you have any objection to being finger printed or drug tested?

Do you have any substantiated cases of abuse or neglect reported on the Michigan Department of Human Services Central Registry?

Do you have an Intentional Program Violation from the Department of Health and Human Services?

Did you attach a cover letter and a copy of your resume to your application? (Failure to do so may result in your application being screened out.)

Did you attach a copy of an official college/university transcript to your application? (Failure to do so may result in your application being screened out.)

Required Question

Employer

State of Michigan

Department

Health and Human Services - Counties

Address

See Posting Above for Contact Informati

Office of Human Resources

Michigan

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