Hanover County, VA
Salary:
$48,000.00 - $60,000.00 Annually Location :
Hanover, VA Job Type:
Full-time Job Number:
202500239 Department:
Circuit Court Clerk Opening Date:
09/29/2025 Closing Date:
Continuous
Description If you are looking for a job in a fast-paced, close-knit office where teamwork, accuracy and enthusiasm for serving the public are valued, we'd love to have you on our team. Among its many responsibilities, Hanover County Circuit Court Clerk's Office handles civil and criminal litigation records, probate of wills, appointment of fiduciaries, land records, and issuance of marriage licenses and concealed handgun permits. Much of our work is about building the permanent record and enabling the public's access. There is always something new to learn.
Initially the incumbent processes civil litigation paperwork and provides skilled support to circuit judges. The incumbent will likely be trained to provide quasi-judicial services to the public by probating wills, qualifying executors, and appointing administrators and guardians ; and serve in the Land Records Division.
This is a paraprofessional position serving in the clerk's office Civil Division.
General Description:
This is a paraprofessional position. The incumbent performs routine tasks to provide skilled administrative support to judges and quasi-legal services to the public.
Organization:
The Deputy Clerk is part of Hanover County's Career Development Program (CD). The Deputy Clerk Ladder has four levels ranging from Deputy Clerk I to Senior Deputy Clerk. Incumbents report to the Circuit Court Clerk, but often work in a manner approved by Circuit Court Judges. They supervise no staff. However, Senior Deputy Clerk may serve as workflow leaders to lower-level Deputy Clerks. Essential Functions:
functions may vary depending on Career Development level • Prepares, organizes, and maintains the court's civil litigation and probate files • Drafts routine correspondence, clerk's orders, court orders, and reports to state agencies • Provides support to Circuit Court Judges • Reviews pleadings, orders, notices of appeal and other pleadings and correspondence, and identifies applicable timelines • Issues notices, subpoenas, capiases and writs, assists scheduling civil cases at bi-monthly docket call • Maintains Circuit Case Management System, Financial Accounting System, Case Imaging System, and records management system. • Probates wills, appoints executors or administrators, collects probate taxes, insures adequacy of fiduciary bonds • Appoints guardians and conservators • Performs other department specific functions as assigned such as recording real estate documents, and assists in records retention or conversion projects • Performs related work as assigned. Working Conditions:
A. Hazards • None known
B. Environment • Office
C. Physical Effort • Occasional lifting of record books and court files up to twenty-five pounds
D. Non-exempt Knowledge, Skills and Abilities:
Must be computer proficient and have a working knowledge of Microsoft Office. Ability to organize and prioritize to meet deadlines, required. Knowledge of the principles and practices of substantive and procedural law, preferred. Effective oral and written communication skills, required. Ability to establish and maintain effective working relationships with judges, attorneys, court personnel, County employees and public, required. Must be an accurate, fluent typist able to prepare documents and transfer data into digital files in a fast-paced environment. Education, Experience and Training:
High school diploma or equivalent required, with preferred certification through the Compensation Board Deputy Clerk Career Development Program - OR - paralegal certification through NALA (Certified Legal Assistant/Certified Paralegal) or NFPA (Registered Paralegal) preferred - OR - Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require certifications and/or additional education up to a Bachelor's degree. Related experience desired as follows: 2 years @ level I, 3 years @ level II, 5 years @ level III, and 7 years @ the Senior level. Special Conditions: • Serves at the will of the Circuit Court Clerk • Criminal Records Check, including fingerprinting • Twelve-month probationary period
Work beyond normal work schedule SUMMARY OF EMPLOYEE BENEFITS Hanover County is proud to provide our employees with the following comprehensive benefits package. Hanover provides a benefit package that provides for you in times of need, they offer an ongoing level of financial security, peace-of-mind, and healthy work-life balance. This is part of our goal to make Hanover County an attractive place to work. To see exactly what you will find with our offerings, click the link below:This is an overview and does not provide all provisions, limitations, and exclusions. If there is a contradiction between this and the official plan documents, the plan documents will prevail. The Pamunkey Regional Jail and Library share some of the County benefits, please visit their website for more details. 01
Describe your experience and/or education that qualifies you to work in the Civil Division of the circuit court clerk's office where civil case files are maintained, civil case pleadings are processed, legal process is issued, and the public record is maintained. 02
Describe your experience working with civil litigation pleadings and related matters. 03
Describe your experience working with wills, decedents' estates, executors, administrators, guardians, and probate matters? If you do not have any experience, describe how your experience and/or education qualifies to learn the role of a deputy clerk who handles these matters. 04
Do you have experience working with any of the Supreme Court of Virginia's computer programs such as Case Imaging (CIS), Financial Accounting (FAS), or Court Case Management (CCMS)? If you do not have any experience with these programs, describe how your experience and/or education qualifies you to learn them. 05
Describe your experience working in a circuit court clerk's office or an organization that works closely with circuit court clerks' offices. 06
Do you have experience assisting in the preparation of wills or fiduciary accountings or experience handling probate related matters?
Yes No
07
Do you have experience working with any of the Supreme Court of Virginia's computer programs such as Case Imaging System, Accounting Management System or Circuit Court Case Management System? If so, describe your experience. Required Question
$48,000.00 - $60,000.00 Annually Location :
Hanover, VA Job Type:
Full-time Job Number:
202500239 Department:
Circuit Court Clerk Opening Date:
09/29/2025 Closing Date:
Continuous
Description If you are looking for a job in a fast-paced, close-knit office where teamwork, accuracy and enthusiasm for serving the public are valued, we'd love to have you on our team. Among its many responsibilities, Hanover County Circuit Court Clerk's Office handles civil and criminal litigation records, probate of wills, appointment of fiduciaries, land records, and issuance of marriage licenses and concealed handgun permits. Much of our work is about building the permanent record and enabling the public's access. There is always something new to learn.
Initially the incumbent processes civil litigation paperwork and provides skilled support to circuit judges. The incumbent will likely be trained to provide quasi-judicial services to the public by probating wills, qualifying executors, and appointing administrators and guardians ; and serve in the Land Records Division.
This is a paraprofessional position serving in the clerk's office Civil Division.
General Description:
This is a paraprofessional position. The incumbent performs routine tasks to provide skilled administrative support to judges and quasi-legal services to the public.
Organization:
The Deputy Clerk is part of Hanover County's Career Development Program (CD). The Deputy Clerk Ladder has four levels ranging from Deputy Clerk I to Senior Deputy Clerk. Incumbents report to the Circuit Court Clerk, but often work in a manner approved by Circuit Court Judges. They supervise no staff. However, Senior Deputy Clerk may serve as workflow leaders to lower-level Deputy Clerks. Essential Functions:
functions may vary depending on Career Development level • Prepares, organizes, and maintains the court's civil litigation and probate files • Drafts routine correspondence, clerk's orders, court orders, and reports to state agencies • Provides support to Circuit Court Judges • Reviews pleadings, orders, notices of appeal and other pleadings and correspondence, and identifies applicable timelines • Issues notices, subpoenas, capiases and writs, assists scheduling civil cases at bi-monthly docket call • Maintains Circuit Case Management System, Financial Accounting System, Case Imaging System, and records management system. • Probates wills, appoints executors or administrators, collects probate taxes, insures adequacy of fiduciary bonds • Appoints guardians and conservators • Performs other department specific functions as assigned such as recording real estate documents, and assists in records retention or conversion projects • Performs related work as assigned. Working Conditions:
A. Hazards • None known
B. Environment • Office
C. Physical Effort • Occasional lifting of record books and court files up to twenty-five pounds
D. Non-exempt Knowledge, Skills and Abilities:
Must be computer proficient and have a working knowledge of Microsoft Office. Ability to organize and prioritize to meet deadlines, required. Knowledge of the principles and practices of substantive and procedural law, preferred. Effective oral and written communication skills, required. Ability to establish and maintain effective working relationships with judges, attorneys, court personnel, County employees and public, required. Must be an accurate, fluent typist able to prepare documents and transfer data into digital files in a fast-paced environment. Education, Experience and Training:
High school diploma or equivalent required, with preferred certification through the Compensation Board Deputy Clerk Career Development Program - OR - paralegal certification through NALA (Certified Legal Assistant/Certified Paralegal) or NFPA (Registered Paralegal) preferred - OR - Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require certifications and/or additional education up to a Bachelor's degree. Related experience desired as follows: 2 years @ level I, 3 years @ level II, 5 years @ level III, and 7 years @ the Senior level. Special Conditions: • Serves at the will of the Circuit Court Clerk • Criminal Records Check, including fingerprinting • Twelve-month probationary period
Work beyond normal work schedule SUMMARY OF EMPLOYEE BENEFITS Hanover County is proud to provide our employees with the following comprehensive benefits package. Hanover provides a benefit package that provides for you in times of need, they offer an ongoing level of financial security, peace-of-mind, and healthy work-life balance. This is part of our goal to make Hanover County an attractive place to work. To see exactly what you will find with our offerings, click the link below:This is an overview and does not provide all provisions, limitations, and exclusions. If there is a contradiction between this and the official plan documents, the plan documents will prevail. The Pamunkey Regional Jail and Library share some of the County benefits, please visit their website for more details. 01
Describe your experience and/or education that qualifies you to work in the Civil Division of the circuit court clerk's office where civil case files are maintained, civil case pleadings are processed, legal process is issued, and the public record is maintained. 02
Describe your experience working with civil litigation pleadings and related matters. 03
Describe your experience working with wills, decedents' estates, executors, administrators, guardians, and probate matters? If you do not have any experience, describe how your experience and/or education qualifies to learn the role of a deputy clerk who handles these matters. 04
Do you have experience working with any of the Supreme Court of Virginia's computer programs such as Case Imaging (CIS), Financial Accounting (FAS), or Court Case Management (CCMS)? If you do not have any experience with these programs, describe how your experience and/or education qualifies you to learn them. 05
Describe your experience working in a circuit court clerk's office or an organization that works closely with circuit court clerks' offices. 06
Do you have experience assisting in the preparation of wills or fiduciary accountings or experience handling probate related matters?
Yes No
07
Do you have experience working with any of the Supreme Court of Virginia's computer programs such as Case Imaging System, Accounting Management System or Circuit Court Case Management System? If so, describe your experience. Required Question