State of Utah
Salary:
$15.00 Hourly Location :
Weber County, UT Job Type:
Full Time Job Number:
46518 Agency:
250 Health & Human Services Unit:
9310 DHHS JJYS WEBER VALLEY DETENTION Opening Date:
09/29/2025 Closing Date:
Continuous FLSA:
Non-Exempt Recruiter:
Lupe Orozco, lorozco@utah.gov # of Openings:
2 Location:
Weber Valley Youth Center/Ogden Case ManagementOgden, UT Background Check:
You must successfully pass a criminal history check. Career Mobility:
This position may be filled as a career mobility. Schedule Code:
B - Competitive Career Service - Employment in this position requires a probationary period. Benefits:
This position is eligible for a full benefits package. See benefits tab below for details. Driver License Requirements:
Employees hired for this recruitment will be subject to the Driver Eligibility standards found at the following link: https://adminrules.utah.gov/public/search/driver%20eligibility/Current%20Rules EEO Statement:
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Job Description JJYS Office Specialist I -Weber Valley Youth Center
Are you a motivated, organized individual who enjoys feeling a sense of accomplishment? If you have the passion & drive to make a difference, apply today!
Roles and Responsabilities
Prepare, create and submit purchase order/'s for authorization signature/'s, submit invoice/'s for payments. Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable. Work with people in a manner which shows sensitivity, tact, and professionalism. Answer and direct incoming phone calls along with sending emails. Provide customer service when clients, family or community partners come into the facility. Attend monthly meetings and take minutes for JJYS programs and Office Specialist staff meetings. Perform daily data entry, ordering/purchasing from State contracts online, phone. Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities Will be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing multi-phone lines, assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews Provide administrative support to four Administrative Program Directors Work and Check-in with families, youth and outside agencies coming into the facility for groups, visits and court. Maintain supply inventory and assist in purchasing supplies for the entire building. General office cleaning; taking out boxes, vacuuming and dusting. Prepare and process your daily/weekly/monthly documents/paperwork. Maintain daily files and records of purchases, logs, etc. Process New hire/'s I-9's for employment verification. Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing to Supervisor, staff, clients and APD's. Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally The Ideal Candidate
Works independently/Self-starter and is able to use sound judgment. Has at least one year of work-related experience doing office support/basic accounting functions. Has excellent communication and customer service skills. Has attention to detail when reviewing documents and entering data. Organized and has the ability to multi-task daily. Professional, responsible, friendly and able to work in a Juvenile Justice setting. Has general knowledge of office equipment. Has a valid Utah drivers license
Minimum Prefence Requirements May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services. May be given to candidates who are 19+ years of age May be given to candidates who have a Utah drivers license
Why You Should Join Our Team
Employees within Juvenile Justice and Youth Services have an opportunity to see the impacts that their hard work and dedication does for the well-being of today's youth. It is imperative that we provide support and guidance to youth while they are transitioning into adulthood.
The Agency
The Department of Health and Human Services is dedicated to provide care for individuals and families in Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of intervention, supervision and rehabilitation programs to youth offenders while assuring public safety. For more information on Juvenile Justice and Youth Services with the Department of Health and Human Services, please click Supplemental Information
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Has a valid Utah drivers license.
Will need to complete the defensive driver training course online in order to drive a state vehicle.
Benefits: The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click
FMLA General Notice: (right click + open link in new tab) (clic derecho + abrir en una pestaña nueva?) 01
This position is located in a Juvenile Justice facility in Ogden Utah. Are you willing to work in this location and setting?
Yes No
02
Due to the nature of our youth facility, we may give preference to a candidate who is 19+ years in age. Are you 19+ years in age?
Yes No
03
Preference may be given to a candidate who has a high school diploma or a GED. Do you have a high school diploma or a GED?
Yes No
04
How many years of experience do you have working in a professional office environment performing office support functions, such as; filing, answering multi-line phones, setting appointments, maintaining calendars, typing correspondence, taking minutes, tracking expenses and receptionist duties?
None 1-3 years 4-6 years 7 or more years
05
Rate your overall proficiency level of computer skills using Gmail and Google docs, Microsoft Office Suite (Excel, Word, and PowerPoint) and databases in a professional office environment.
No experience 1 - 2 years of experience 3 -4 years of experience 5 or more years
06
Please rate your level of related experience performing accounts payable/accounts receivable functions in a professional office environment.
No experience 1 - 2 years of experience 3 - 4 years of experience 5 or more years
07
This position requires general office cleaning. Are you willing to perform this task?
Yes No
08
Do you have a valid Utah drivers license?
Yes No
09
Do you speak Spanish fluently?
Yes No
10
Please indicate how you heard about this specific job posting.
State Jobs An External Job Posting Site (Indeed, LinkedIn, etc.) Social Media (Facebook, Twitter, etc.) Advertisement (Newspaper, Internet, Radio, etc.) Professional Network University Network (Career Center) Referred by a Friend or Colleague Contacted by a Recruiter Career Fair Internal communication from a State Agency that employs me - State employees only Other
Required Question
$15.00 Hourly Location :
Weber County, UT Job Type:
Full Time Job Number:
46518 Agency:
250 Health & Human Services Unit:
9310 DHHS JJYS WEBER VALLEY DETENTION Opening Date:
09/29/2025 Closing Date:
Continuous FLSA:
Non-Exempt Recruiter:
Lupe Orozco, lorozco@utah.gov # of Openings:
2 Location:
Weber Valley Youth Center/Ogden Case ManagementOgden, UT Background Check:
You must successfully pass a criminal history check. Career Mobility:
This position may be filled as a career mobility. Schedule Code:
B - Competitive Career Service - Employment in this position requires a probationary period. Benefits:
This position is eligible for a full benefits package. See benefits tab below for details. Driver License Requirements:
Employees hired for this recruitment will be subject to the Driver Eligibility standards found at the following link: https://adminrules.utah.gov/public/search/driver%20eligibility/Current%20Rules EEO Statement:
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Job Description JJYS Office Specialist I -Weber Valley Youth Center
Are you a motivated, organized individual who enjoys feeling a sense of accomplishment? If you have the passion & drive to make a difference, apply today!
Roles and Responsabilities
Prepare, create and submit purchase order/'s for authorization signature/'s, submit invoice/'s for payments. Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable. Work with people in a manner which shows sensitivity, tact, and professionalism. Answer and direct incoming phone calls along with sending emails. Provide customer service when clients, family or community partners come into the facility. Attend monthly meetings and take minutes for JJYS programs and Office Specialist staff meetings. Perform daily data entry, ordering/purchasing from State contracts online, phone. Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities Will be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing multi-phone lines, assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews Provide administrative support to four Administrative Program Directors Work and Check-in with families, youth and outside agencies coming into the facility for groups, visits and court. Maintain supply inventory and assist in purchasing supplies for the entire building. General office cleaning; taking out boxes, vacuuming and dusting. Prepare and process your daily/weekly/monthly documents/paperwork. Maintain daily files and records of purchases, logs, etc. Process New hire/'s I-9's for employment verification. Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing to Supervisor, staff, clients and APD's. Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally The Ideal Candidate
Works independently/Self-starter and is able to use sound judgment. Has at least one year of work-related experience doing office support/basic accounting functions. Has excellent communication and customer service skills. Has attention to detail when reviewing documents and entering data. Organized and has the ability to multi-task daily. Professional, responsible, friendly and able to work in a Juvenile Justice setting. Has general knowledge of office equipment. Has a valid Utah drivers license
Minimum Prefence Requirements May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services. May be given to candidates who are 19+ years of age May be given to candidates who have a Utah drivers license
Why You Should Join Our Team
Employees within Juvenile Justice and Youth Services have an opportunity to see the impacts that their hard work and dedication does for the well-being of today's youth. It is imperative that we provide support and guidance to youth while they are transitioning into adulthood.
The Agency
The Department of Health and Human Services is dedicated to provide care for individuals and families in Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of intervention, supervision and rehabilitation programs to youth offenders while assuring public safety. For more information on Juvenile Justice and Youth Services with the Department of Health and Human Services, please click Supplemental Information
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Has a valid Utah drivers license.
Will need to complete the defensive driver training course online in order to drive a state vehicle.
Benefits: The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click
FMLA General Notice: (right click + open link in new tab) (clic derecho + abrir en una pestaña nueva?) 01
This position is located in a Juvenile Justice facility in Ogden Utah. Are you willing to work in this location and setting?
Yes No
02
Due to the nature of our youth facility, we may give preference to a candidate who is 19+ years in age. Are you 19+ years in age?
Yes No
03
Preference may be given to a candidate who has a high school diploma or a GED. Do you have a high school diploma or a GED?
Yes No
04
How many years of experience do you have working in a professional office environment performing office support functions, such as; filing, answering multi-line phones, setting appointments, maintaining calendars, typing correspondence, taking minutes, tracking expenses and receptionist duties?
None 1-3 years 4-6 years 7 or more years
05
Rate your overall proficiency level of computer skills using Gmail and Google docs, Microsoft Office Suite (Excel, Word, and PowerPoint) and databases in a professional office environment.
No experience 1 - 2 years of experience 3 -4 years of experience 5 or more years
06
Please rate your level of related experience performing accounts payable/accounts receivable functions in a professional office environment.
No experience 1 - 2 years of experience 3 - 4 years of experience 5 or more years
07
This position requires general office cleaning. Are you willing to perform this task?
Yes No
08
Do you have a valid Utah drivers license?
Yes No
09
Do you speak Spanish fluently?
Yes No
10
Please indicate how you heard about this specific job posting.
State Jobs An External Job Posting Site (Indeed, LinkedIn, etc.) Social Media (Facebook, Twitter, etc.) Advertisement (Newspaper, Internet, Radio, etc.) Professional Network University Network (Career Center) Referred by a Friend or Colleague Contacted by a Recruiter Career Fair Internal communication from a State Agency that employs me - State employees only Other
Required Question