Central Oregon Intergovernmental Council
CED Program Coordinator
Central Oregon Intergovernmental Council, Bend, Oregon, United States, 97707
Salary:
$4,575.00 - $7,562.00 Monthly Location :
Bend, OR Job Type:
Full-Time Job Number:
22-00197 Department:
Community and Economic Development Opening Date:
09/26/2025
POSITION SUMMARY COIC is looking for a program coordinator who has a passion for supporting our region and communities. This is a salaried position at $4,575.00 - $7,562.00/Monthly, DOE and Qualifications. The ideal candidate will have a background in community development, natural resources, local government, and community projects. Desired skills include meeting facilitation, writing progress reports, project management, and grant administration. Direct experience and knowledge of the challenges facing our Central Oregon communities is a plus. Come join the COIC team and work for an organization serving and doing great things in Central Oregon! Role of Department: As a regional Council of Governments, COIC's mission includes providing a means for the region to work together to identify issues and needs which are regional in scope; achieve concurrence for cooperative actions; and achieve goals in areas including transportation, regional economic development, land use and public infrastructure, natural resources and environmental protection, public safety and emergency management, housing and human services, education, and workforce development.
Job Purpose: The Community and Economic Development (CED) Program Coordinator is a key member of the Community and Economic Development (CED) team, providing project support and coordination, leadership over small projects, and offering technical assistance and administrative support for community and economic development initiatives within the Central Oregon region. Reports to and works closely with Community Development Programs Administrator, and collaborates directly with CED Director, internal colleagues, and external partners.
COIC Mission: COIC supports the region as a trusted leader and partner, helping communities identify and address their unique and common needs through collaboration, shared service delivery, technical assistance, information sharing, and resource development.
Diversity and Inclusion: COIC values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected, and responded to in ways which elevates the delivery of our services to Central Oregon Communities. FUNCTIONS, DUTIES AND RESPONSIBILITIES
FUNCTIONS, DUTIES AND RESPONSIBILITIES This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.
Essential Functions: A person employed in this position must possess the capability to perform the following duties to be considered for this position. The duties are essential functions requiring the critical skills and expertise needed to meet job objectives. Assignment of these tasks to this position does not preclude assignment of similar duties to other positions as needed to support the organization. Establishes and maintains links between diverse project partners and works with senior staff to identify barriers and solutions for current and future community and economic development projects. Provide technical assistance to COIC and partners in areas such as project coordination, report writing, small group facilitation, resource development, project research and evaluation, and community outreach and engagement. Perform administrative support for projects in the form of scheduling, tracking project budgets, creating and contributing grant documents and reports, and other administrative functions. Present project overview and updates in various meetings and settings, as required, including at partner meetings and at public meetings with the COIC Board of Directors. Coordinate and lead small projects and initiatives, under general direction from senior staff, including coordinating with contractors and consultants, communicating project updates to stakeholders and staff, and documenting and tracking deliverables. Attend local and regional meetings for collaborative projects and presentations, as requested. Develop and conduct public outreach activities and materials for a variety of projects and initiatives. Develop and maintain effective, harmonious, and reasonable work relationships with others. Maintain regular and predictable work attendance in accordance with COIC policies. Other duties as assigned. KNOWLEDGE, SKILLS AND QUALIFICATIONS
Qualifications:
Demonstrated project coordination skills including the ability to develop work plans, coordinate contractors/consultants, monitor budgets, track deliverables, and support successful project completion. Ability to organize and prioritize multiple tasks and projects simultaneously with excellent attention to detail; consistently meet established deadlines. Strong time and information management skills. Ability to develop and maintain strategic, collaborative relationships with diverse partners and organizations. Positively interact with and develop relationships with a broad range of community stakeholders, including the general public. Must be courteous and professional and represent COIC in a manner that will maintain and promote the positive reputation of the organization. Communicate effectively, both in writing and verbally, as well as demonstrate public speaking and presentation skills. Strong technical writing skills and ability to research issues and report findings effectively. Familiarity with grant writing and grant administration Familiarity and experience with basic meeting facilitation principles and practices Proficient in use of MS office Suite and virtual meeting applications Work independently as well as within a team environment Work with complex information, goals, and partner dynamics Must have a valid driver's license and access to a vehicle or equivalent means of transportation Able to commute to various work sites as needed to perform assigned duties Must maintain client and agency confidentiality Must pass a criminal background check EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED
EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED Bachelor's Degree in a related field such as Business Administration, Public/Urban Planning, Economics, Liberal Arts, Natural Resources or other related degree program plus two (2) years of work experience in community and economic development and/or regional planning or related field; OR the equivalent combination of education and experience in a related field.
Preferences:
Experience working for a public or nonprofit organization Physical Requirements and Work Environment: While performing the responsibilities of the job, the employee is required to clearly communicate in person or over the telephone. Vision abilities required by this job include close vision to read printed materials and a computer screen. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. Occasional lifting up to 20 pounds to carry boxes of paperwork or meeting equipment. May be required to drive a motor vehicle to travel to various work sites. Office setting, working at a desk, working with computers and other office equipment. Reasonable accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
COIC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Excellent benefit package when eligible. COIC offers eligible employees a comprehensive health care package that covers medical, prescription, dental, and vision coverage for employees and their eligible dependents at a minimal cost per month. Coverage becomes effective the first working day of the month if hired on the first working day of the month, otherwise, coverage becomes effective the first day of the following month. COIC is self-insured with Deschutes County, therefore benefited COIC employees have access to the Deschutes Onsite Clinic. The DOC provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full-service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, COIC provides a generous and comprehensive benefits program to eligible employees.
Employer-paid benefit offerings include:
Life Insurance for employee and dependents Accidental Death and Dismemberment Insurance Long-term Disability Insurance Employee Assistance Program Retirement Program through Oregon PERS Vacation leave - 8 hours per month for full-time employees Sick leave - 8 hours per month for full-time employees Holidays - 9 paid holidays CET transit pass Employee paid voluntary benefit offerings include:
125 Flexible Spending Program 457 Deferred Compensation Program Supplemental group policy offerings through AFLAC Voluntary Life and Accident Insurance through New York Life insurance LegalShield membership
01
Do you meet the minimum education and experience requirements for this position including a Bachelor's degree in a related field plus two years of relevant experience, or equivalent combination of education and experience? If yes, please describe your degree/field of study and briefly summarize your relevant professional experience. 02
This position requires coordinating projects among collaborative groups (internal teams, consultants, and external organizations and stakeholders). Please briefly describe your project coordination approach and experience facilitating communication among diverse partners, tracking and monitoring progress, addressing challenges, and keeping stakeholders aligned on a project. 03
Strong technical writing and reporting skills are essential for this position. Please summarize your experience preparing professional documents such as grant reports, project or budget summaries, board memos, or technical and planning documents. 04
Did you include a Cover Letter?
Yes No
05
Did you include an updated Resume?
Yes No
06
Do you have a valid driver's license and access to a private vehicle or equivalent means of transportation?
Yes No
Required Question
$4,575.00 - $7,562.00 Monthly Location :
Bend, OR Job Type:
Full-Time Job Number:
22-00197 Department:
Community and Economic Development Opening Date:
09/26/2025
POSITION SUMMARY COIC is looking for a program coordinator who has a passion for supporting our region and communities. This is a salaried position at $4,575.00 - $7,562.00/Monthly, DOE and Qualifications. The ideal candidate will have a background in community development, natural resources, local government, and community projects. Desired skills include meeting facilitation, writing progress reports, project management, and grant administration. Direct experience and knowledge of the challenges facing our Central Oregon communities is a plus. Come join the COIC team and work for an organization serving and doing great things in Central Oregon! Role of Department: As a regional Council of Governments, COIC's mission includes providing a means for the region to work together to identify issues and needs which are regional in scope; achieve concurrence for cooperative actions; and achieve goals in areas including transportation, regional economic development, land use and public infrastructure, natural resources and environmental protection, public safety and emergency management, housing and human services, education, and workforce development.
Job Purpose: The Community and Economic Development (CED) Program Coordinator is a key member of the Community and Economic Development (CED) team, providing project support and coordination, leadership over small projects, and offering technical assistance and administrative support for community and economic development initiatives within the Central Oregon region. Reports to and works closely with Community Development Programs Administrator, and collaborates directly with CED Director, internal colleagues, and external partners.
COIC Mission: COIC supports the region as a trusted leader and partner, helping communities identify and address their unique and common needs through collaboration, shared service delivery, technical assistance, information sharing, and resource development.
Diversity and Inclusion: COIC values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected, and responded to in ways which elevates the delivery of our services to Central Oregon Communities. FUNCTIONS, DUTIES AND RESPONSIBILITIES
FUNCTIONS, DUTIES AND RESPONSIBILITIES This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.
Essential Functions: A person employed in this position must possess the capability to perform the following duties to be considered for this position. The duties are essential functions requiring the critical skills and expertise needed to meet job objectives. Assignment of these tasks to this position does not preclude assignment of similar duties to other positions as needed to support the organization. Establishes and maintains links between diverse project partners and works with senior staff to identify barriers and solutions for current and future community and economic development projects. Provide technical assistance to COIC and partners in areas such as project coordination, report writing, small group facilitation, resource development, project research and evaluation, and community outreach and engagement. Perform administrative support for projects in the form of scheduling, tracking project budgets, creating and contributing grant documents and reports, and other administrative functions. Present project overview and updates in various meetings and settings, as required, including at partner meetings and at public meetings with the COIC Board of Directors. Coordinate and lead small projects and initiatives, under general direction from senior staff, including coordinating with contractors and consultants, communicating project updates to stakeholders and staff, and documenting and tracking deliverables. Attend local and regional meetings for collaborative projects and presentations, as requested. Develop and conduct public outreach activities and materials for a variety of projects and initiatives. Develop and maintain effective, harmonious, and reasonable work relationships with others. Maintain regular and predictable work attendance in accordance with COIC policies. Other duties as assigned. KNOWLEDGE, SKILLS AND QUALIFICATIONS
Qualifications:
Demonstrated project coordination skills including the ability to develop work plans, coordinate contractors/consultants, monitor budgets, track deliverables, and support successful project completion. Ability to organize and prioritize multiple tasks and projects simultaneously with excellent attention to detail; consistently meet established deadlines. Strong time and information management skills. Ability to develop and maintain strategic, collaborative relationships with diverse partners and organizations. Positively interact with and develop relationships with a broad range of community stakeholders, including the general public. Must be courteous and professional and represent COIC in a manner that will maintain and promote the positive reputation of the organization. Communicate effectively, both in writing and verbally, as well as demonstrate public speaking and presentation skills. Strong technical writing skills and ability to research issues and report findings effectively. Familiarity with grant writing and grant administration Familiarity and experience with basic meeting facilitation principles and practices Proficient in use of MS office Suite and virtual meeting applications Work independently as well as within a team environment Work with complex information, goals, and partner dynamics Must have a valid driver's license and access to a vehicle or equivalent means of transportation Able to commute to various work sites as needed to perform assigned duties Must maintain client and agency confidentiality Must pass a criminal background check EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED
EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED Bachelor's Degree in a related field such as Business Administration, Public/Urban Planning, Economics, Liberal Arts, Natural Resources or other related degree program plus two (2) years of work experience in community and economic development and/or regional planning or related field; OR the equivalent combination of education and experience in a related field.
Preferences:
Experience working for a public or nonprofit organization Physical Requirements and Work Environment: While performing the responsibilities of the job, the employee is required to clearly communicate in person or over the telephone. Vision abilities required by this job include close vision to read printed materials and a computer screen. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. Occasional lifting up to 20 pounds to carry boxes of paperwork or meeting equipment. May be required to drive a motor vehicle to travel to various work sites. Office setting, working at a desk, working with computers and other office equipment. Reasonable accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
COIC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Excellent benefit package when eligible. COIC offers eligible employees a comprehensive health care package that covers medical, prescription, dental, and vision coverage for employees and their eligible dependents at a minimal cost per month. Coverage becomes effective the first working day of the month if hired on the first working day of the month, otherwise, coverage becomes effective the first day of the following month. COIC is self-insured with Deschutes County, therefore benefited COIC employees have access to the Deschutes Onsite Clinic. The DOC provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full-service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, COIC provides a generous and comprehensive benefits program to eligible employees.
Employer-paid benefit offerings include:
Life Insurance for employee and dependents Accidental Death and Dismemberment Insurance Long-term Disability Insurance Employee Assistance Program Retirement Program through Oregon PERS Vacation leave - 8 hours per month for full-time employees Sick leave - 8 hours per month for full-time employees Holidays - 9 paid holidays CET transit pass Employee paid voluntary benefit offerings include:
125 Flexible Spending Program 457 Deferred Compensation Program Supplemental group policy offerings through AFLAC Voluntary Life and Accident Insurance through New York Life insurance LegalShield membership
01
Do you meet the minimum education and experience requirements for this position including a Bachelor's degree in a related field plus two years of relevant experience, or equivalent combination of education and experience? If yes, please describe your degree/field of study and briefly summarize your relevant professional experience. 02
This position requires coordinating projects among collaborative groups (internal teams, consultants, and external organizations and stakeholders). Please briefly describe your project coordination approach and experience facilitating communication among diverse partners, tracking and monitoring progress, addressing challenges, and keeping stakeholders aligned on a project. 03
Strong technical writing and reporting skills are essential for this position. Please summarize your experience preparing professional documents such as grant reports, project or budget summaries, board memos, or technical and planning documents. 04
Did you include a Cover Letter?
Yes No
05
Did you include an updated Resume?
Yes No
06
Do you have a valid driver's license and access to a private vehicle or equivalent means of transportation?
Yes No
Required Question