Curacao
Job Title: Legal Secretary – In-House Legal Department
Location: Los Angeles, CA
Job Type: Full-Time
About the Role:
We are looking for a highly organized and detail-oriented Legal Secretary to join our in-house legal team. This position plays a key administrative role, supporting attorneys with day-to-day operations including document preparation, scheduling, filing, and communication management. The ideal candidate is dependable, discreet, and well-organized.
Key Responsibilities:
- Prepare, proofread, and format legal correspondence, contracts, and internal documents
- Manage calendars, schedule meetings, and coordinate logistics for legal team activities
- Maintain and organize legal files, both electronically and in physical form
- Track litigation and contract deadlines, filings, and legal responses, and ensure timely follow-up
- Coordinate discovery requests.
- Assist with processing and routing legal documents for review, approval, and signature
- Communicate professionally with internal departments and external parties, including vendors and legal representatives
- Support attorneys in compiling materials for meetings, presentations, and filings
- Handle routine administrative tasks such as billing support, expense tracking, and mail processing
- Assist in maintaining confidentiality protocols and ensuring compliance with internal procedures
Qualifications:
- High school diploma required; Associate’s degree or legal secretary certification preferred
- 2+ years of administrative experience in a legal or corporate environment
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Experience using document management and e-signature platforms (e.g., DocuSign, SharePoint)
- Strong grammar, spelling, and document formatting skills
- Excellent organizational and multitasking abilities
- High level of discretion and ability to handle confidential information
- Strong communication and interpersonal skills
Preferred Qualifications:
- Prior experience supporting a legal department or corporate counsel team
- Familiarity with basic legal terminology and contract organization
Experience in a retail, operations, or fast-paced corporate environment