Urata & Sons Concrete, LLC is hiring: Administrative Assistant in Rancho Cordova

Overview

The Administrative Assistant provides administrative and front office reception assistance to both office staff and field personnel. This position reports to the CFO. The standard working hours are Monday – Friday from 8:00 AM – 5:00 PM.

Responsibilities

• Process and route all incoming calls in a courteous and professional manner.
• Greet all incoming employees and customers.
• Open and distribute all incoming mail.
• Process all outgoing mail for office personnel.
• Handle all travel and flight bookings as needed. Book hotel rooms for field employees.
• Order office and kitchen supplies.
• Maintain cleanliness of front desk and conference room.
• Update phone, birthday, and extension lists, and route birthday and anniversary cards.
• Prepare 20-day preliminary notices for all jobs and create billing files.
• Assist Accounts Payable with matching, coding, and data entry of invoices as needed.
• Weekly filing of AP invoices and maintain AP files.
• Monthly filing of AR invoices and payments.
• Assist Accounts Receivable with setting up cost codes.
• Prepare expense reimbursements for payroll to process.
• Assist with special projects as needed.
• Provide office administrative support when requested.

Job Specification

Skills & Attributes

• Willing to help where needed and is a team player.
• Customer service – Responds promptly to customer, vendor, and employee requests.
• Excellent verbal and written communication skills.
• Maintains confidentiality.
• Operates with integrity and has respect for others.
• Completes tasks correctly and on time.
• Quick learner.
• Able to multi-task.
• Self-motivated.

Qualifications & Experience

• Minimum 2 years of Administrative Assistant/Office experience.
• Minimum 1 year of experience with multi-line phone system.
• Intermediate Microsoft Office skills, PDF software (Adobe, Bluebeam, or similar), and accounting software (Viewpoint Spectrum preferred).
• High School Diploma, GED, or Equivalent.

Seniorities and Employment Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction

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