Administrative Assistant Job at Chevron in Midland

Overview

Join to apply for the Administrative Assistant role at Chevron.

Chevron is accepting online applications for the position Administrative Assistant through 10/01/2025 at 11:59 p.m. Central Time.

Responsibilities

• Provide direct administrative support to over 40 exempt personnel across New Mexico Asset Lifecycle and HSE teams.
• Organize and coordinate meetings, workshops, and team events, including logistics, scheduling, and materials preparation.
• Manage office-related expenses, purchases, and vendor coordination.
• Maintain records and documentation for compliance and reporting purposes.
• Handle non-routine tasks and special projects as assigned.

• Oversee fleet truck vehicle assignments, maintenance schedules, and usage tracking.
• Coordinate with stakeholders and vendors for fleet-related services and pool activities.

• Assist New Mexico field operations with time administration for non-exempt employees, ensuring accurate tracking and reporting.
• Support truck fleet management for field personnel, including documentation and compliance.

Required Qualifications

• Proven experience in administrative support roles (5+ years minimum)
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite and enterprise systems (e.g., SAP, Workday, or similar).
• Excellent communication and interpersonal skills. Communicates in a clear, concise, and effective manner with internal and external customers.
• Ability to work independently and handle confidential information with discretion.
• Experience with e-billing and setting up vendors in payment system.
• Ability to problem solve and use good judgement in making decisions.

Preferred Qualifications

• Experience with Chevron policies and procedures is required.
• Demonstrated commitment to Chevron Way behaviors, including integrity, trust, diversity, partnership, and high performance.
• 10+ years’ experience in administrative support roles

Relocation and International Considerations

Relocation is not offered for this role. Only local candidates will be considered.

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

U.S. Regulatory Notice

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.

Chevron participates in E-Verify in certain locations as required by law.