Administrative Assistant Job at SouthState Bank in Atlanta

Overview

Administrative Assistant role at SouthState Bank. The position requires owning the tasks and challenges encountered in the operation of the assigned role, delivering high-quality administrative support, and contributing to team success.

Responsibilities

• Sets priorities and organizes the administrative workload for the assigned area to utilize time effectively
• Composes and edits a variety of correspondence, reports, memos, and other material requiring independent judgment as to content, accuracy, and completeness
• Prepares, maintains, and distributes in-depth Excel spreadsheets and reports (e.g., loans, deposits)
• Maintains files and records
• Maintains calendar and coordinates travel arrangements
• Obtains additional information as needed to complete reports on sensitive or special management communications
• Performs regular administrative duties, including telephone support, screening visitors, and scheduling meetings
• Processes and tracks expenses
• Interacts with a variety of employees; demonstrates extensive verbal and written communication skills
• Ensures bank policies, procedures, code of conduct, and regulatory guidelines are strictly followed
• Provides assistance to other employees through positive interactions
• Participates in marketing endeavors/efforts
• Updates skills through professional training and cross-training opportunities offered by the Bank
• Performs all other tasks, responsibilities, or duties as directed by management

Competencies

• Strong communication skills with excellent writing and speaking abilities
• Proficient with general office machines and Microsoft Office (Word, Excel, Outlook) and other software used in the department
• Ability to learn new software programs and work efficiently on a computer
• Well-organized, accurate, and detail-oriented
• Cooperative and able to assist coworkers and customers regularly
• Effective listening skills; ability to understand others and contribute solutions
• Excellent multi-tasking skills and ability to work under pressure
• Maintains composure under pressure and addresses customer and coworker concerns
• Attention to detail and ability to follow instructions precisely
• Patient and helpful in problem-solving with a positive attitude

Qualifications, Education, And Certification Requirements

• Education: Minimum High School Diploma; some college preferred
• Experience: Minimum 1–3 years of administrative experience
• Certifications/Knowledge: Broad knowledge of modern office practices and Microsoft Office Suite; strong written and verbal communication; ability to work independently on complex, confidential tasks; detail-oriented; able to work in a fast-paced environment; knowledge of banking software used in the department

Training Requirements/Classes

Required annual compliance training, New Employee Orientation

Physical Demands

Must be able to access and interpret information on computer screens, documents, and reports. Requires extended time at a computer, which may be performed while sitting or standing with a desk.

Work Environment

Open lobby or cubicle environment; may be loud at times.

Travel

Travel may be required to attend meetings as needed.

Equal Opportunity Employer, including disabled/veterans.