Planet Pharma is hiring: Administrative Assistant in Hillsboro

Job Overview

Administrative / Document Control Specialist position located in Hillsboro, Oregon facility. Responsible for the administration and management of Facilities Engineering records, documentation procedures, and coordination with Quality and Facilities Engineering teams in an FDA-regulated environment.

Base pay range

$25.00/hr - $28.00/hr

Responsibilities

• Responsible for the administration and management of Facilities Engineering records in an effective and efficient method within the Hillsboro, Oregon facility.
• Prepare and organize documentation procedures following quality policies.
• Assist departments with equipment and system documentation. Coordinate system implementation and prepare documentation as necessary.
• Identify specific process improvements as needed and provide recommendations concerning established workflows.
• Work directly with Facilities Engineering and various Quality organizations.
• Maintain open communication with management, co-workers, customers and counterpart staff in other sites.
• Conduct work in an FDA regulated environment.
• Take ownership of responsibilities and drive change both locally and within the organization's network.
• Manage all Turn-Over-Packages (TOP) and Commissioning Packages from HTO site projects.

Qualifications / Requirements

• Proficient in Enterprise Content Management (ECM) applications used for archiving, managing and accessing Corporate Engineering Documents, drawings, and project documents (TOPs and Commissioning documentation). Proficient in FileMaker Pro.
• Point of contact for managing and archiving Maintenance activities using QualityDocs document Management.
• Advance knowledge of ECM and EDMS to support the role of Business Process Manager for HTO.
• Develop and document workflow practices and routine tasking for these activities.
• Provide document support for investigations, discrepancies, and corrective actions.
• Provide daily assistance to HTO personnel as needed.
• The ability to read, interpret and produce Facilities engineering documents.
• Thorough knowledge of cGMP compliance.
• Must possess advanced documentation skills to ensure project files and system documentation are maintained at a superior level.
• Proficient in EDMS (QualityDocs) for change management of Facilities Engineering documents.
• Demonstrate effective writing skills including preparing technical reports, revising various technical documentation and procedures.
• Proficient in Microsoft Word and standard office software.
• Ability to work overtime or temporarily modify shift schedule to support site obligations as needed.
• Ability to work with minimal or no supervision.
• Ability to lift 50 pounds.

Training / Education

• High school diploma or GED; one to three years related experience and/or training or equivalent combination of education and experience.
• Proficient with relational database systems (e.g., MS Access, Oracle), project management systems (e.g., TouchPoint, Condor, Trackwise, MS Project), date reporting tools (e.g., MS Excel). Basic knowledge of SAP or similar CMMS program.
• Must have advanced knowledge of Windows environments. Must be detail-oriented, accurate and thorough.
• Strong customer service skills and professional demeanor.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative

Industries

• Pharmaceutical Manufacturing

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