Entergy is hiring: Administrative Assistant in Baton Rouge

Overview

Administrative Assistant I-II

Under Class 3 supervision, with wide latitude for planning and laying out work details, provide support to management and field personnel and perform related work in the department to which they are assigned.

Proficiency in operating standard office equipment and computer applications required for the position (examples include time entry and payroll systems, contact management systems, invoice programs, expense reporting systems, schedule systems). Adhere to established company and departmental policies. Communicate effectively and maintain professionalism during stressful conditions when dealing with internal and external customers.

Assist with special projects including handling sensitive and confidential data, support for emergencies, storm work, and outage restorations (including out of town) as required. Be familiar with company policies, procedures and responsibilities of the department to which assigned. Create and maintain routine records, files, reports, maps, charts, etc. Train new administrative personnel regarding departmental procedures, policies, and job duties.

Responsibilities

• Coordinate events, meetings and trainings: arrange supplies, food, documents, invites, calendars, and room reservations.
• Generate work requests (e.g., IT requests, access requests).
• Update schedules in various company programs; monitor and ensure accuracy of accounts payable and receivable as requested.
• Assist with dispatching of work orders as requested.
• Provide support for departments records management and maintain routine records, files, reports, maps, charts, etc.
• Attend and participate in monthly safety meetings and health initiatives; administer approved methods of resuscitation and render practical first aid.
• Research data and provide collected information and documentation as necessary.
• Provide general clerical support and assist with department projects.

Qualifications

• High school diploma or equivalent required.
• General knowledge of clerical work; familiarity with all phases of work.
• Some knowledge of utility operations practices and regulations.
• Good verbal and written communication skills; proficient in use of company computer programs and terminal applications.
• Strong analytical skills to assist supervisor in reviewing documents (payroll, budget, or other items).
• Ability to work under stressful conditions; knowledge of company operations within the assigned area.
• Qualified for a vehicle operator's license; meet all qualifications of Operations Support Specialist.
• Ability to receive and execute orders professionally; able to work in routine and confined environments and in harmony with others.
• Understand the importance of treating certain items as confidential and exercise good judgment in coordination with the team.
• Desire to work with people; proactive, tactful, resourceful and cooperative; capable of coordinating department in absence of management.

Details

• Primary Location: Louisiana - Baton Rouge, LA
• Job Function: Skilled / Craft
• FLSA Status: Nonexempt
• Relocation Option: No Relocation Offered
• Union description / code: Bargaining
• Number of Openings: 1
• Req ID: 120619
• Travel Percentage: Up to 25%