Career Group is hiring: Administrative Assistant in Baltimore

A well-known financial services firm is seeking a highly organized and motivated Administrative Support professional to join our Private Wealth Management operations team on a contract basis. This role is ideal for candidates who enjoy working in a fast-paced, professional environment and providing exceptional support to both internal teams and clients.

Responsibilities

• Manage travel and expenses, including making arrangements and processing reimbursements
• Handle incoming and outgoing mail (including checks, stock certificates, and tax forms), scanning, and record-keeping
• Provide administrative services such as calendar management, scheduling, and answering phones
• Coordinate office events, interviews, and client meetings (conference room bookings, catering, document prep, guest greetings, etc.)
• Liaise with building services and support day-to-day operational needs
• Assist the Private Wealth Management team in delivering client service with operational excellence

Qualifications

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required
• Bachelor’s degree preferred but not required
• Minimum of 2 years’ experience in a professional corporate environment
• Open to recent graduates with an interest in financial services
• Strong written and verbal communication skills
• Professional demeanor, polished communication, and team-oriented mindset
• Ability to multi-task, prioritize, and exercise sound judgment in a fast-paced environment
• Commitment to integrity, transparency, and high standards of client service

Please submit your resume for immediate consideration!