Confidential - Job Hiring is hiring: Executive Assistant in Pasadena

Overview

Leading Non-Profit Organization is seeking a fun, and hardworking Executive Assistant to join their team! Salary range : $90,000-$110,000.

Location: Pasadena, hybrid 3x onsite

Job Description : Executive Assistant

The Executive Assistant is responsible for performing multiple administrative functions that support the office. The Executive Assistant provides executive support in a one-on-one working relationship and serves as a liaison to the board of directors and senior management teams.

Position Duties & Responsibilities

• Sustains the executive\'s daily calendar of meetings and events and manages contacts.


• Prepares Word, Excel, and PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organization.


• Arranges travel and accommodation for executives.


• Screens incoming telephone calls; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff.


• Coordinates executive communications, including taking high-level phone calls, responding to emails, and interfacing with key stakeholders.


• Responds to emails / texts / phone calls, with some contact outside normal business hours.


• Represents the organization and executive in a positive and professional light through great follow-through skills and sound judgment.


• Conserves the executive\'s time by reading, researching, collecting, and analyzing information as needed, in advance.


• Creates and maintains an organized filing system of paper and electronic documents.


• Manages sensitive matters with a high level of confidentiality and discretion.


• Performs additional duties as assigned.

Required Skills & Abilities

• Is creative and enjoys working in a fast-paced environment.


• Exercises good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills.


• Is able to maintain a realistic balance among multiple priorities.


• Has strong organizational, project management, and problem-solving skills with impeccable multitasking abilities.


• Has a high level of discretion to handle confidential information and sensitive data.


• Shows excellent attention to detail and consistent ability to meet deadlines.


• Demonstrates a friendly, helpful, and professional demeanor.

Required Education & Experience

• Minimum of 5 years of professional experience as an executive assistant to senior leadership.


• Comprehensive knowledge of Word, PowerPoint, Excel, and Outlook. A bachelor\'s degree is required for this position; a Master\'s is an added bonus.

Benefits

• Medical insurance


• Vision insurance


• Dental insurance


• 401(k)

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.