Executive Assistant Job at Bonton Farms in Dallas

Overview

The Executive Assistant provides high-level administrative support to the CEO/President and executive leadership team to ensure efficient operations and alignment with organizational priorities. This role requires a proactive, detail oriented, and highly organized individual capable of managing confidential information, coordinating cross-functional communications, and anticipating the needs of leadership in a fast-paced, mission-focused environment.

Responsibilities

• Executive Support — Provide daily administrative and scheduling support to the CEO and senior leadership, including calendar management, travel arrangements, and meeting preparation.
• Prioritize and manage incoming communications (email, mail, calls), flag urgent items, and draft responses when appropriate.
• Organize and prepare internal and external communications, reports, board materials, and presentations.
• Maintain a pulse on organizational initiatives and proactively support executive follow-up items and deliverables.

• Operations & Meeting Coordination — Prepare agendas, take detailed minutes, and track action items for executive meetings, board meetings, and strategic planning sessions.
• Support logistical planning for leadership retreats, huddles, and community or donor-facing events.
• Ensure leadership is well-prepared with background materials for meetings and engagements.

• Confidential & Strategic Coordination — Handle sensitive information with discretion and sound judgment.
• Assist with confidential personnel, financial, or partner-related projects as directed by the CEO or senior executives.
• Support special projects, internal task forces, and cross-departmental initiatives aligned with Bonton Farms' vision.

• Administrative Efficiency — Maintain organized digital and paper filing systems, contacts, and internal records.
• Oversee scheduling tools, digital collaboration platforms, and operational calendars.
• Support procurement and payment processes for executive-related expenditures, including expense reporting and vendor coordination.

Core Qualifications

• Proven experience as an executive assistant, chief of staff support, or similar role supporting senior leaders.
• Exceptional verbal and written communication skills.
• High level of professionalism, emotional intelligence, and discretion with confidential information.
• Strong attention to detail with excellent organizational and time management skills to handle multiple priorities in a fast-paced environment.
• Ability to anticipate needs, problem-solve, and work both independently and collaboratively.
• Proficient in Microsoft Office Suite, Google Workspace, Zoom, and project management tools (e.g., Asana, Trello, etc.).
• Demonstrated flexibility in adapting to change while maintaining a positive, professional demeanor.

Preferred Attributes

• Passion for Bonton Farms’ mission and commitment to community transformation.
• Familiarity with social enterprise or nonprofit board governance practices.
• Cultural humility, adaptability, and a heart for servant leadership.
• Bilingual in Spanish and English is a plus.

Work Environment & Schedule

• Primarily based at Bonton Farms headquarters with occasional off-site meetings and events.
• May require occasional evening or weekend availability for board meetings or special events.