Executive Assistant Job at Alliant Energy in Madison

Senior Executive Assistant, Alliant Energy

Company Description

Alliant Energy Corporation provides regulated energy services to approximately 1 million electric and 425,000 natural gas retail customers across Iowa and Wisconsin. Our mission is to deliver energy solutions and exceptional service safely, affordably, efficiently, and responsibly. We focus on emerging technologies and sustainable energy production methods, aiming to achieve net-zero greenhouse gas emissions by 2050. We promote a culture of belonging, encouraging everyone to bring their unique perspectives to help solve the energy challenges facing our region.

Job Summary

Executive Assistant provides high-level administrative support for one or more of the company's executives. This position requires discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of Alliant Energy's operations, procedures, and people. This role gathers, compiles, verifies, and analyzes information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. This position facilitates smooth communications between the executive and coworkers, and between the executive and external parties such as media, customers, and the public.

What you will do

• Relieves the executive and business group of advanced administrative detail to provide business unit effectiveness and efficiency to leverage the executive’s time.
• Processes confidential information and documents and handles confidential matters with discretion. Makes decisions using initiative and judgment for matters requiring attention in the absence of the executive to ensure the correct people are involved to resolve the situation.
• Uses moderately complex computer applications to develop and maintain documents, forms, spreadsheets, charts, graphics, presentations, and databases.
• Corresponds and maintains positive and effective relationships with internal personnel, outside agencies, vendors, and other organizations.
• Coordinates business travel arrangements, including itinerary, registration, transportation, and accommodations.
• Arranges and coordinates internal and external meetings – including those of a sensitive nature and involving executive level participants – including meeting materials and facility, equipment, and technology arrangements.
• Assists executive and business group to achieve company financial goals by scrutinizing expenditures for errors and/or identifying avenues to reduce expenses.
• Processes expense reports and various financial reports for the executive.
• May provide support of activities relating to the Board of Directors.
• May receive and handle internal and external concerns that have reached the executive level.
• Engages in other duties as needed that support Alliant Energy’s Values and helps deliver on our Purpose to serve customers and build stronger communities.

Education Requirements

• Associate Degree Emphasis in word processing, clerical support, administrative support or related area Preferred

Required Experience

• 5 years of related experience and 3 years supporting multiple business groups, supervisors, or executives

Knowledge, Skills, and Abilities

• Proficient and accurate typing skills required.
• Demonstrated effective interpersonal, verbal, and written communication skills.
• Demonstrated ability to work effectively with all levels of an organization.
• Advanced proficiency in grammar, spelling, punctuation, proofreading.
• Ability to perform accurately and effectively in a timely manner.
• Ability to handle confidential matters discreetly.
• Effective planning and organizational skills.
• Ability to carry out duties with minimal supervision.
• Ability to work effectively in a collaborative and inclusive work environment.

Key Skills

• Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.
• Apply through this link - https://alliantenergy.wd1.myworkdayjobs.com/private_alliant/job/Madison-WI/Executive-Assistant_JR-8…

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Utilities