Executive Assistant Job at Azimuth in Jacksonville

Overview

The Executive Assistant will be the right hand to the Founder & CEO, ensuring their time and focus are maximized on strategic priorities. You will manage day-to-day operations of the office of the CEO, including scheduling, communications, information flow, and project coordination. This is a high-visibility role requiring professionalism, discretion, and the ability to operate in a fast-paced, ambiguous environment.

Roles and Responsibilities

• Calendar & Scheduling: Proactively manage a dynamic calendar, prioritizing meetings, travel, conferences and commitments.
• Operational Support: Prepare agendas, briefing materials, and follow-ups for internal and external meetings.
• Communication Management: Draft, review, and manage CEO communications (emails, memos, investor updates, etc.). Read and analyze submissions, letters, agendas, memos and determine significance; route to appropriate personnel in a timely and efficient manner.
• Project Coordination: Track key initiatives and ensure deadlines are met across leadership and functional teams.
• Board & Investor Support: Assist with board materials, investor decks, and fundraising processes.
• Travel & Events: Plan complex travel logistics and coordinate executive offsites, conferences, and speaking engagements.
• Gatekeeping & Prioritization: Serve as a strategic filter for requests, ensuring the CEO’s focus is on high-value activities.
• Confidentiality: Handle sensitive company information with discretion and integrity.
• Accounting: Experience in accounting, payroll, or finance preferred – QuickBooks. Prepare invoices and manage banking.
• Analysis: Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup, and other functions.
• Office Support: Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.

What We’re Looking For

• Experience: 5+ years of experience as an EA, Chief of Staff, or in a similar role supporting a senior executive (preferably in a startup, tech, or SaaS environment).
• Business Acumen: Understanding of B2B SaaS dynamics (fundraising, investors, product, GTM) is a strong plus.
• Communication: Exceptional written and verbal communication skills.
• Organization: Highly detail-oriented with the ability to juggle multiple priorities seamlessly.
• Tech-Savvy: Comfortable with SaaS tools (Microsoft Office, Carta, Trinet, etc.).
• Proactive: Anticipates needs, thinks several steps ahead, and solves problems before they arise.
• Adaptability: Thrives in ambiguity, can pivot quickly, and maintains composure under pressure.
• Education and Experience: BA/BS or equivalent educational background is preferred.
• Work Authorization: Must be able to verify identity and employment eligibility to work in the U.S.

Location

Jacksonville, Florida