The Larko Group is hiring: Executive Assistant in Chicago

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Our client, a consulting firm that supports innovators in building a healthier, more humane world, is seeking a highly skilled, resourceful, and collaborative Executive Assistant to partner with the CIO. The ideal candidate is a caring, adaptable team player who thrives on building strong relationships, brings positive energy to the workplace, and measures success through both personal impact and the achievements of those around them. Detail-oriented yet pragmatic, you strive for excellence while knowing when “good enough” is enough to move progress forward. Curious, innovative, and receptive to feedback, you embrace change with flexibility and view challenges as opportunities for growth. In this role, you’ll serve as a trusted partner and the organizational backbone of the CIO’s office, ensuring seamless operations, anticipating needs, and enabling the CIO to focus on high-priority initiatives that drive the company’s mission.

Responsibilities

• Manage complex and dynamic calendars, ensuring priorities are met and time is used effectively.
• Coordinate meetings with internal and external stakeholders, ensuring agendas, materials, and logistics are well-prepared.
• Handle sensitive and confidential information with discretion and professionalism.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare, review, and reconcile monthly expense reports with precision and timeliness.
• Support team-wide operations, including small-scale event coordination and collaboration on larger initiatives.
• Partner with other Executive Assistants across the organization, providing backup coverage as needed.
• Plan and execute events.

Ideal Experience

• Bachelor's degree or equivalent experience is preferred.
• Minimum of 5+ years of experience as an EA supporting C-Level executives or senior leaders in a legal environment.
• Exceptional organizational and time-management skills with a proven ability to manage complex calendars, coordinate travel, and handle expense reporting with meticulous attention to detail.
• A strong understanding of investment and corporate terminology, processes, and confidential document management. Ability to handle sensitive information with the utmost discretion and professionalism.
• Excellent written and verbal communication skills.
• Demonstrated ability to anticipate the needs of executives and take initiative to solve problems before they arise.
• The ability to thrive in a fast-paced, dynamic environment and adapt quickly to changing priorities.
• Team player with strong interpersonal skills, capable of building positive and collaborative relationships with internal and external stakeholders at all levels.
• Strong critical thinking skills with a resourceful and innovative approach to solving complex logistical and administrative challenges.

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Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Business Consulting and Services