Judicial Executive Assistant Job at Minnesota Judicial Branch in Saint Paul

Overview

The Minnesota Supreme Court is seeking a resourceful, highly motivated Judicial Executive Assistant to provide legal administrative support for Justices Karl Procaccini and Theodora Gaïtas. This is a highly responsible position that requires independent judgment, a high level of accuracy, discretion, confidentiality, and strong organizational skills.

Base pay range

$29.42/hr - $37.55/hr

Description

The Judicial Executive Assistant will perform chambers-management tasks, assist with case preparation, and manage the justices’ schedules and deadlines. The role involves editing and proofreading draft opinions and other chamber materials, navigating the court’s electronic case-management system (MACS) and other software, and ensuring accurate, timely handling of legal documents.

Typical responsibilities

• Coordinate the processing of appeals to the Supreme Court from case assignment to opinion release, including maintaining calendars of case status and tracking deadlines.
• Coordinate the progress of opinions from drafting stages to final release; edit and proofread draft opinions and chambers work product per instruction and formatting/citation style.
• Navigate MACS and other court software to retrieve case information and input data to reflect case status.
• Perform chambers-management tasks, including assisting with case preparation and developing/maintaining templates, trackers, and other case-management documents.
• Manage justices’ scheduling and calendaring; track deadlines; assist with preparation for upcoming appointments.
• Facilitate collaboration with and supervision of law clerks and other court staff.
• Track and report judges’ expense reimbursement, judicial-education credits, and vacation use.

Minimum Qualifications

• Graduation from an accredited high school supplemented by a college degree and/or post-high school legal/paralegal training.
• Minimum of 3 years of experience in a legal support position.

Preferred Qualifications

• Paralegal, associate's, bachelor's, and other higher degrees or certifications are a plus but not required.
• Experience working in the court system.
• Knowledge of court proceedings, applicable statutes and rules, and records management.
• Familiarity with MACS (Minnesota Appellate-Courts Case Management System).
• Familiarity with legal research tools such as Westlaw.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office, SharePoint, and Adobe Acrobat.
• Excellent English grammar, spelling, and punctuation for editing and proofreading.
• Detail-oriented, highly organized, and comfortable working with electronic documents.
• Effective and respectful communication with the public and court/judicial personnel.
• Ability to learn and work with varying hardware and software programs; maintain professional discretion and confidentiality.
• Resourceful, flexible, and comfortable working in a team environment.

Salary

The expected starting salary range is $29.42 - $37.55 per hour ($61,429 - $78,404 annually). The full salary range for this position is $29.42 - $45.67 per hour ($61,429 - $95,359 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.

Supplemental Information

Position Logistics

This full-time position is classified as a Judicial Executive Assistant and will generally operate 8:00 am to 4:30 pm, Monday–Friday. Work will be conducted in an office setting at the Minnesota Judicial Center in downtown St. Paul, Minnesota. The position has the opportunity for a hybrid remote/in-office schedule as determined by the hiring manager.

To Apply

Complete and submit your online application with resume, cover letter, and list of professional references by October 5, 2025, at 11:59 pm. All employment offers are contingent upon satisfactory results of background checks.