Executive Operations Assistant Job at NEXGEN Asset Management in Sacramento

Overview

Position Overview

NEXGEN Asset Management is the industry-leading asset management software that combines a robust computer maintenance management system with advanced asset management planning tools.

We’re seeking a proactive, organized, and detail-oriented Executive Operations Assistant to support our President / CEO and leadership team. This role is central to keeping our operations running smoothly. The ideal candidate thrives in a dynamic environment, enjoys wearing multiple hats, and is eager to grow alongside our company.

What You’ll Do

• Office & Culture: Oversee office management (supplies, logistics) and organize team-building activities to foster company culture.
• Operations & Administration: Own various administrative tasks including timesheet management, payroll reporting, invoicing, expense reports, and quarterly tax filings.
• HR & Onboarding: Coordinate onboarding logistics to ensure a seamless new-hire experience.
• Executive & Leadership Support: Assist the CEO with administrative duties, acting as the primary liaison on behalf of the CEO with internal and external stakeholders.
• Compliance & Security: Maintain monthly compliance and security tracking / reporting.
• Cross-Team Coordination: Facilitate communication across departments to ensure smooth workflows and alignment on priorities.
• Business Development Support: Assist with sales meeting preparation; prepare presentation decks and configure software demo.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Communications, or related field.
• 4+ years of professional experience.
• Experience as an Executive Assistant is a plus.
• SaaS / software industry experience a plus.
• Highly organized with excellent attention to detail and time management skills.
• Strong communicator with exceptional interpersonal and writing skills.
• Proactive, resourceful, and able to anticipate needs before they arise.
• Comfortable balancing multiple priorities in a fast-paced environment.
• Tech-savvy; proficient with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) and comfortable with web and mobile applications.
• Location: Sacramento, CA (in-office 4 days per week, 1 remote day per week)
• Compensation: $80,000 - $90,000 dependent upon experience

Why Work at NEXGEN

• Engage with an innovative and intelligent team
• Fun & progressive culture in a dog-friendly office
• Flexible work environment
• Competitive salaries and room for growth
• Excellent benefits

NEXGEN Core Values

• Courage – Do the right thing & do not be afraid of taking smart risks
• Be bold and make intelligent decisions
• Take initiative even when faced with adversity
• Innovation – Promote innovation & continuous improvement
• Approach work with intellectual curiosity
• Follow best practices of the industry
• Respect – Treat others with respect & professionalism
• Be honest, open, and forthright
• Approach the organization, clients and team with integrity
• Proactive – Anticipate & take the initiative to achieve results
• Be aware of situation and environment
• Anticipate needs and take initiative to address
• Results – Deliver exceptional results
• Hold yourself accountable to deliverables and deadlines
• Strive for excellence
• Community – Build a community of co-workers and clients
• Family-driven culture of teamwork
• Connect on a personal level with team and clients

NEXGEN is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.