TD is hiring: Executive Assistant I in Mount Laurel Township

Overview

Executive Assistant I role at TD.

Location: Mount Laurel, New Jersey, United States of America

Work Location and Schedule

• Location: Mount Laurel, New Jersey, United States of America
• Hours: 40 per week
• Pay: 32.69 - 49.04 USD

Line Of Business

Administration

Job Description

The Executive Assistant I provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team.

Depth & Scope

• Reports to a TDBG Vice President (VP) and provides administrative support
• May support multiple VPs and AVPs and their respective team
• Qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity
• Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes
• Typically has interaction with internal customers / partners
• Focus of work is on the completion of day to day or weekly processes or activities; may include monthly routine activities
• Completes work with limited supervision, has some autonomy to make decisions within well-defined parameters
• Role may involve administration of sensitive and/or confidential material requiring discretion
• Requires proficiency gained through job-related training to perform a range of duties with knowledge of the business unit / operational functions and regulatory requirements

Education & Experience

• Post-Secondary education
• 2+ years of experience

Customer Accountabilities

• Provides a high level of administrative support ensuring quality service and professionalism at every interaction
• Acts as the point of contact among executives, employees, clients and external partners
• Manages information flow in a timely and accurate manner
• Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel
• Manages expenses and prepares weekly, monthly or quarterly reports
• Formats information for internal and external communication – memos, emails, presentations, reports
• Takes minutes during meetings
• Screens and directs phone calls and distributes correspondence
• Supports broader team; may manage office supply inventory, equipment, and related processes

Shareholder Accountabilities

• Prioritizes and manages own workload to meet service and productivity standards
• Exercises discretion in managing correspondence
• Understands and applies operating policies and procedures
• Ensures documentation is accurate and reflects business intentions and regulatory requirements
• Escalates non-standard or high-risk activities as necessary
• Identifies opportunities to enhance productivity and efficiency
• Ensures due diligence to support accuracy of activities
• Complies with Bank Code of Conduct

Employee/Team Accountabilities

• Participates as a member of the team, supports a positive work environment and timely communication
• Enhances knowledge and participates in knowledge transfer within the team
• Participates in performance management and development activities, including cross-training
• Keeps others informed about status and progress of projects and day-to-day activities
• Contributes to a fair, positive environment and supports a diverse workforce
• Acts as a brand ambassador for the business area and the bank

Physical Requirements

• Domestic Travel – Occasional
• International Travel – Never
• Performing sedentary work – Continuous
• Performing multiple tasks – Continuous
• Operating standard office equipment – Continuous
• Responding quickly to sounds – Occasional
• Sitting – Continuous
• Standing – Occasional
• Walking – Occasional
• Moving safely in confined spaces – Occasional
• Lifting/Carrying (under 25 lbs.) – Occasional
• Lifting/Carrying (over 25 lbs.) – Never
• Squatting – Occasional
• Bending – Occasional
• Kneeling – Never
• Crawling – Never
• Climbing – Never
• Reaching overhead – Never
• Reaching forward – Occasional
• Pushing – Never
• Pulling – Never
• Twisting – Never
• Concentrating for long periods of time – Continuous
• Applying common sense to standardized problems – Continuous
• Reading, writing and comprehending instructions – Continuous
• Mathematical calculations – Continuous

Note: The statements describe the general nature and level of work and are not an exhaustive list of responsibilities, duties and skills. Essential functions are described for ADA purposes.

Who We Are

TD is a leading global financial institution serving customers worldwide. We are committed to equal opportunity employment and invite applicants from all backgrounds to apply. If you require accommodations during the application process, please contact us.

Our Total Rewards Package

Our Total Rewards package includes base salary and variable compensation, health and well-being benefits, retirement programs, paid time off, and career development opportunities. Learn more.

Additional Information

We’re delighted you’re considering a career with TD. We offer ongoing development conversations, training programs, and mentorship to support your goals.

Accommodation

TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a protected veteran. If you need accommodations during the application process, please email US Workplace Accommodations Program at USWAPTDO@td.com.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Banking

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