Frederick County Public Schools is hiring: Administrative Secretary, Central Off

Administrative Secretary, Central Office

Join to apply for the Administrative Secretary, Central Office role at Frederick County Public Schools.

Position details and application information are provided by the district's official posting.

Overview

Under the direction of one or more central office administrator(s), the Administrative Secretary provides secretarial support for a variety of functions relevant to the assignment. This position requires a high degree of secretarial skill and experience.

Essential Functions

• Reporting directly to a central office administrator, the Administrative Secretary performs duties that require judgment and prioritization on behalf of the office.
• Maintains proficiency in the use of technology to meet administrative needs.
• Maintains property accountability.
• Maintains financial records, grants, and payroll records/reports.
• Composes routine correspondence.
• Orders and receives supplies and proofs invoices.
• Prepares, types, and proofs materials.
• Effectively uses automated systems.
• Maintains hard copy and electronic filing systems for data.
• Answers telephones, takes messages, greets visitors, makes appointments, and provides information relevant to departmental functions.
• Distributes mail and supplies.
• Prepares materials for meetings, conferences, and workshops.
• Operates various office machines and trains other personnel.
• Assists in scheduling use of facilities.
• Performs other functions consistent with the scope and nature of the position.

Required Qualifications

• High school diploma or equivalent (G.E.D.).
• Five (5) years of successful secretarial experience.
• Demonstrated proficiency in the use of office technology to meet administrative needs.
• Demonstrated ability to effectively use word processing, database, spreadsheet, and email software.
• Demonstrated ability to maintain confidentiality.
• Demonstrated ability to communicate clearly and concisely in oral and written form.
• Demonstrated ability to work under pressure and maintain flexibility.
• Demonstrated strong human relations skills.
• Demonstrated proficiency in business math.
• Regular and predictable attendance.
• Capable of performing the essential functions of the position with or without reasonable accommodations.

Preferred Qualifications

• Bilingual skills.
• Working knowledge of the general organization and functions of the major units of FCPS.
• Demonstrated proficiency in the creation and use of Google Docs and Excel forms.
• Demonstrated ability to manage the office and functions with or without daily direct supervision.
• Demonstrated ability to anticipate work demands and proactively recommend process improvements.
• Demonstrated evidence of continuous professional growth.
• Demonstrated ability to manage the expectations of internal and external customers.
• Familiarity with FCPS policies, goals and programs.

Compensation and Benefits

• Salary: Support Salary Scale Grade S08, $23.85 per hour; starting.
• Work year: 12-month position (244 days/year), 7 hours/day; daily work hours TBD.
• Employment type: Full-time.
• Overtime eligibility: Non-exempt under the Fair Labor Standards Act; actual salary placement is in accordance with FCPS salary procedures.

Salary Notes

For more information about employee benefits please go to: www.fcps.org/benefits

Work Context

Reporting and supervision are from central office administrators. The role requires strong secretarial skills and a high degree of professionalism in handling confidential information.

FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER.

THIS JOB DESCRIPTION IS intended to indicate the general nature and level of work performed by an employee holding this position. It is not written to include a comprehensive inventory of all duties, responsibilities, and qualifications required. Management reserves the right to assign or reassign duties and qualifications at any time.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Primary and Secondary Education