Human Resources Coordinator Job at Archdiocese of San Antonio in San Antonio

Overview

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Position Summary

The Human Resources Coordinator is responsible for leading recruiting efforts, new employee onboarding/orientation and benefits administration across the Archdiocese of San Antonio.

Responsibilities

• Review, edit as needed and approve pending job posts in HRIS recruiting module and monitor for ongoing status every 90 days (refresh, close or pause).
• Assist with recruiting efforts for Pastoral Ministry Center (e.g., post/approve requisitions, telephone prescreens, coordinate interviews, reference checks and job offers).
• Manage new hire onboarding process working with hiring managers at parishes and schools, ensuring accurate and timely processing in the HRIS system.
• Conduct new hire orientation for ADSA lay employees on policies and procedures and benefits.
• Manage and ensure the timely processing of all new hire benefit enrollments, life status changes and COBRA notifications in the HRIS.
• Timely report benefit changes resulting in payroll adjustments to payroll administrator for processing.
• Answer questions regarding plan benefits, and coverage and assist with claims issues and other matters related to benefits and acts as liaison between employee and insurance provider, as necessary.
• Assist with processing employee status changes in HRIS system to include updating employment status, benefit eligibility and time off accruals.
• Assist with coordinating annual open enrollment efforts across the ADSA (communication & benefit meetings).
• Maintain ADSA employee and priest benefit guides with the most up to date information and ensure it's uploaded in all platforms.
• Generate monthly ACA reporting in compliance with federal guidelines and coordinate with HRBPs for required employee changes and/or modifications to benefit coverages.
• Process employee requests for FMLA, ADA, and Leave without Pay.
• Review, research, and address issues from weekly fallout vendor electronic transfer files.
• Assist with planning and coordinating employee social events and engagements.
• Assists with special projects as assigned by the Director of Human Resources.
• Adhere to safety training and protocols on a daily basis and take precautionary measures to ensure the safety and well-being of self, others.
• Protect the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Other duties as assigned by Director of Human Resources.

Minimum Qualifications

• Education
• Bachelor's degree in business or five years' equivalent experience

Minimum Knowledge And Skills

• Three years' experience in recruiting, onboarding and new employee orientation.
• Three years' experience in benefit administration to include open enrollment, and resolution of claim issues.
• Bilingual in English and Spanish
• Computer proficiency with Microsoft Word, Excel, and PowerPoint
• Strong public speaking skills

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Human Resources
• Industries: Human Resources Services